City of Fairfield City Council met Feb. 11.
Here is the minutes provided by the council:
Meeting called to order by Mayor Brent Maguire at 6:00 P.M.
Prayer led by David Mills followed by the pledge of allegiance to the flag.
City Clerk Tina Hutchcraft called the roll:
Mayor: Brent Maguire
City Clerk: Tina Hutchcraft
City Treasurer: Julie Duncan
City Attorney: Darrin Rice
Aldermen: Ralph Barbre; Brett Coale; Jim Griffith; Tyler Lampley; Eugene McGill; Jerry Lisenbee; Terry Stahl; Gary Moore
Also Present: David Mills, Wayne County Press; Ken Otey, WFIW Radio; Andrew Miller, Fire Chief; Silas Eckleberry, Assistant Police Chief; Tyler Lashbrook, Electric Department; Kevin Leonard; Water Distribution; Carroll Dugger, Cemetery Department; Dian Downs; Flo Simpson; Jill Fulkerson; Scott England; and other citizens from the community.
The minutes of the meeting of January 28, 2020, agendas and bills of February 11, 2020 were sent out to those entitled to receive them. Mayor Maguire asked for approval of the minutes for the January 28, 2020 meeting. Motion by Alderman Stahl, seconded by Alderman McGill to approve the minutes of the meeting of January 28, 2020.
Vote yes: Lisenbee; McGill; Moore; Stahl; Barbre; Coale; Griffith; Lampley
Vote no: none
Mayor Maguire declared motion carried.
Mayor Maguire asked for approval to pay the bills for the February 11, 2020 meeting. A motion was made by Alderman Barbre, seconded by Alderman Coale to approve the bills for payment.
Vote yes: McGill; Moore; Stahl; Barbre; Coale; Griffith; Lampley; Lisenbee
Vote no: none
Mayor Maguire declared motion carried.
TIF Approval of a Capital Development Project for FCHS – Jill Fulkerson, Superintendent of Fairfield Community High School presented a capital development project to the Council. The high school would like to install air conditioning in the existing FCHS east gymnasium. The total cost of the project is expected to be approximately $537,620 and the project would most likely be scheduled for the summer of 2021. The TIF Committee met previously and recommended Council approve putting $200,000 of TIF funds toward this project. A motion was made by Alderman Barbre, seconded by Alderman Griffith to approve setting aside $200,000 of TIF monies for a Capital Improvement Project to install air conditioning in the gymnasium of the high school.
Vote yes: Moore; Stahl; Barbre; Coale; Griffith; Lampley; Lisenbee; McGill
Vote no: none
Mayor Maguire declared motion carried.
TIF Project Approval – Transformer – Tyler Lashbrook, Electric Distribution Leadman, spoke to the Council about the need for a new transformer that supplies Aperion Care. Three pole mount transformers are sitting on the ground inside a fence. It is an unsafe situation and it needs to be changed. Lashbrook would like to go underground and make it a single pad mount transformer. The cost will be approximately $19,549 and the purchase was recommended by the TIF committee. The city’s electric department will be performing the work. A motion was made by Alderman Griffith, seconded by Alderman Lisenbee to purchase this transformer using TIF funds.
Vote yes: Stahl; Barbre; Coale; Griffith; Lampley; Lisenbee; McGill; Moore
Vote no: none
Mayor Maguire declared motion carried.
Ordinance to Vacate a Public Alley – The Pizza Hut property was recently surveyed because it is under new ownership. The survey revealed an alley running east and west on the property. This has not been used as an alley for many years but was never officially vacated. Mayor Maguire stated that we need to approve this ordinance to vacate the alley but we will maintain an easement on this property for gas and sewer lines. A motion was made by Alderman Moore, seconded by Alderman Coale to approve an ordinance to vacate the ally at 1208 W. Main.
Vote yes: Barbre; Coale; Griffith; Lampley; Lisenbee; McGill; Moore; Stahl
Vote no: none
Mayor Maguire declared motion carried and Ordinance No. 20-0211-196 approved and duly adopted.
Ordinance to Annex and Zone Property – Mayor Maguire told the Council that we have been asked to annex property located at 1939 West Delaware and to zone it as a B-2 zone. This property is directly west of O’Reilly’s Auto Parts. A new Dollar Tree will be built on this property. A motion was made by Alderman Coale, seconded by Alderman Lampley to approve the ordinance to annex property at 1939 West Delawere and to zone the property as a B-2 zone.
Vote yes: Coale; Griffith; Lampley; Lisenbee; McGill; Moore; Stahl; Barbre
Vote no: none
Mayor Maguire declared motion carried and Ordinance No. 20-0211-197 approved and duly adopted.
Approval of Preliminary Plan and Final Plat for Ridge Investment – Ridge Investment Group has submitted the preliminary plan and final plat for the Ridge View Subdivision. This is all part of the Dollar Tree store project. A motion was made by Alderman Stahl, seconded by Alderman Moore to approve the preliminary plan and final plat for Ridge View Subdivision.
Vote yes: Griffith; Lampley; Lisenbee; McGill; Moore; Stahl; Barbre; Coale
Vote no: none
Mayor Maguire declared motion carried.
Ordinance to Rezone Property at 203 NW 10th Street – The building on this property is being used as an educational building for Fairfield Memorial Hospital. The hospital has requested this property be rezoned from an R-2 zone to a P-zone. A motion was made by Alderman Griffith, seconded by Alderman McGill to approve this ordinance to rezone the property at 203 NW 10th Street to a P-zone.
Vote yes: Lampley; Lisenbee; McGill; Moore; Stahl; Barbre; Coale; Griffith
Vote no: none
Mayor Maguire declared motion carried and Ordinance No. 20-0211-198 approved and duly adopted.
Lease Extension for the Historical Society – The City and the Wayne County Historical Society had a 10-year agreement that allowed the Historical Society to utilize the building we own as the Hanna House museum. This agreement has expired. This ordinance would extend that agreement for an additional ten years under the same terms. This agreement would be from March 1, 2020 to February 28, 2030. A motion was made by Alderman Lampley, seconded by Alderman Moore to approve the ten year lease extension with the Wayne County Historical Society.
Vote yes: Lisenbee; McGill; Moore; Stahl; Barbre; Coale; Griffith; Lampley
Vote no: none
Mayor Maguire declared motion carried and Ordinance No. 20-0211-199 approved and duly adopted.
Historical Society Cemetery Tour – The Historical Society will be having another cemetery tour Friday, May 29 and Saturday, May 31. This year’s theme is “Famous and Infamous”.
Wastewater Treatment Plant Energy Efficiency Upgrades – Change Order No. 1 – The work on this project has been delayed because Loyd Electric is finishing up another project in Wayne City and they have had delays in receiving equipment for our project. Loyd Electric plans to have all of their equipment and materials on site by the first week of March and will complete their work by the end of March. The substantial completion date of December 6, 2019 and ready for final payment date of January 5, 2020 has been changed to March 30, 2020 and April 29, 2020 respectively. This will still allow us time to submit our payment reimbursement request to the Illinois EPA for the grant we received for this project. If by chance the project is not completed in time for grant reimbursement, the bond the company took out for the project would cover the entire amount of the project. A motion was made by Alderman Coale, seconded by Alderman Stahl to approve Change Order No. 1 for this project.
Vote yes: McGill; Moore; Stahl; Barbre; Coale; Griffith; Lampley; Lisenbee
Vote no: none
Mayor Maguire declared motion carried.
2020 Fireworks – A motion was made by Alderman Griffith, seconded by Alderman Moore to approve settting aside $10,000 for the 2020 Fireworks to be held July 4th. The City will again accept donations for the fireworks.
Vote yes: Moore; Stahl; Barbre; Coale; Griffith; Lampley; Lisenbee; McGill
Vote no: none
Mayor Maguire declared motion carried.
Municipal Court Update – Mayor Maguire, City Attorney Rice, and City Clerk Hutchcraft met with an attorney from Flora. She serves as the hearing officer for Flora’s municipal court. She is willing to be the hearing officer for us. The legislative committee is currently going through the suggested ordinance changes and will be prioritizing the changes to be updated prior to the beginning of our municipal court.
Enterprise Zone Board Appointment – The City recently partnered with Wayne County, McLeansboro, and Hamilton County for the creation of a new Enterprise Zone. We are required to have a representative from the City on the Enterprise Zone Board. The board would not meet on a regular basis but on an as-needed basis. A motion was made by Alderman Lampley, seconded by Alderman Barbre to approve the appointment of Mayor Maguire to the Enterprise Zone Board.
Vote yes: Stahl; Barbre; Coale; Griffith; Lampley; Lisenbee; McGill; Moore
Vote no: none
Mayor Maguire declared motion carried.
Miscellaneous – Alderman Moore said the Council receives financial records showing the bills but he asked if the Council could begin receiving reports on payroll as well as accounts receivable. Moore stated it would be beneficial if they could receive these reports so the aldermen can have an overall picture of where we stand financially. Mayor Maguire stated the city should be able to generate those reports.
Miscellaneous – Alderman Lampley understood that the city has received a draft report from BHMG on the electric study and asked when we could expect to receive a final report. Mayor Maguire and Tyler Lashbrook plan to meet tomorrow to review the report and follow up with questions and clarifications. Once that is complete Mayor Maguire will ask for BHMG to give a full report to Council.
Miscellaneous – Mayor Maguire stated we will be having a Town Hall meeting on March 7th from 1-3 p.m. This is a follow up from our recent mapping program. Booths will be set up from different groups to showcase what they are doing as a result of the program.
Miscellaneous – The CEO program through the high school is still going well. We will be hosting them here at city hall for the next two weeks.
Executive Session – Alderman Moore made a motion, seconded by Alderman Lampley to go into Executive Session to discuss Section 2(c)(21) – discuss minutes of closed session meetings and Section 2(c)(2) – collective negotiating matters between the public body and its employees.
Vote yes: Barbre; Coale; Griffith; Lampley; Lisenbee; McGill; Moore; Stahl
Vote no: none
Mayor Maguire declared motion carried.
Alderman McGill left the meeting.
Return to Regular Session – Alderman Moore made a motion, seconded by Alderman Stahl to return to regular session.
Vote yes: Barbre; Coale; Griffith; Lampley; Lisenbee; Stahl; Moore
Vote no: none
Absent: McGill
Mayor Maguire declared motion carried and Council returned to regular session at 6:59 p.m.
Adjourn Meeting – Motion by Alderman Lampley, seconded by Alderman Griffith to adjourn the meeting.
Vote yes: 7
Vote no: 0
Absent: 1
Mayor Maguire declared meeting adjourned at 7:00 p.m.
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