North Wayne Community Unit School District 200 Board met March 11.
Here is the minutes provided by the board:
The first regular meeting of the month of March of the Board of Education of Community Unit School District 200, DuPage County, Illinois, was called to order at the Wheaton Warrenville South High School, 1920 S Wiesbrook Rd, Wheaton, IL, by Board President Brad Paulsen, on Wednesday, March 11, 2020, at 7:01 PM.
ROLL CALL
Upon the roll being called, the following were present:
Board Members: Brad Paulsen
Rob Hanlon
Susan Booton
Ginna Ericksen
Dave Long
Absent: Chris Crabtree
Jim Mathieson
Also in Attendance: Dr. Jeff Schuler, Superintendent
Mr. Bill Farley
Dr. Charlie Kyle
Mrs. Erica Loiacono
Mr. Rodney Mack
Mrs. Melissa Murphy
Dr. Chris Silagi
PLEDGE OF ALLEGIANCE
Board Secretary Rob Hanlon led the Board and community in the Pledge of Allegiance.
COMMUNICATION WITH THE HOST SCHOOL
Principal Dave Claypool welcomed all to WWSHS and talked of the great things happening on a daily basis. The focus of the communication was on the internal Professional Development (PD) for teachers. Mr. Claypool introduced Jason Spencer and Erin Axelson of WWS who described the PD program which focuses on building engagement and helping students engage. This is accomplished through instructional cooperative coaching, staff Lunch and Learns, and through the Teaching and Learning Site utilized by the staff.
MODIFICATIONS TO THE AGENDA
None
RECOGNITIONS & ACHIEVEMENTS
High School National Merit Finalists
· WNHS – Paul Gillespie, Adin Gruenwald, Rachel Huang, Lup Johnston, Sophie Klopfenstein, Joshua Schulz, Amanda Tegart
· WWSHS – Rachel Bridges, Jacob Morrow, Emma Nigrelli
WWSHS Speech Team – IHSA Champions: Performance in the Round and Humorous Duet Acting
· Performance in the Round – David Allgood, Linnea Barron, Grace Cornelius, Brianna Edenburn, Brett Gniadek, Jeremy Illut, Naomi Kelly, John Lambatos, Abbie Linhardt, Grace Morgan, Valentina Mosca, Jacob Purdue, Natalya Radovic, Sam Rizzo, Ava Sartore, Riley Tomes
· Humorous Duet Acting – Joe Allgood, Zach Hartnett
Principals Matt Biscan of WNHS and Dave Claypool of WWSHS introduced the High School National Merit finalists, the 2020 IHSA State Speech Champions from WWSHS and presented by Coach Dave DeMarzo for Performance in the Round and Humorous Duet Acting. The Board recognized the students from both high schools.
This standing item has been added to all regular business meetings and will give the Board an opportunity to recognize accomplishments within the District and community. The following recognitions and achievements were noted:
· The Lincoln Elementary School Shark Tank event, which included some Board Members as judges.
· Emerson Elementary School recently kicked off their Girls on the Run program.
PUBLIC COMMENTS – Agenda Items
Public comments are valuable and important to Board Members. We welcome the opportunity to listen to the concerns and issues that are important to our community.
Please be aware that it is the Board’s practice, not to directly discuss, ask questions or take action on Public Comments until the time has been taken to gather adequate information. We are here to listen. Lack of action or a direct response following Public Comments does not imply any lack of interest in what is being said.
In addition, to preserve confidentiality, the Board and its President reserve the right to request that items relating to either personnel or students be provided to the Board privately or in writing for consideration in a future closed session if necessary.
The Board must protect the civility and decorum of the meeting. Please be respectful for the duties of the Board, our District Leadership Team, and the democratic process in your comments tonight:
· Please use the microphone, state your name, and address your comments to the Board
· Please limit your comments to 3 minutes. A Board member will be timing the comments and raise his/her arm as the time limit is approaching
· Please be factual and courteous, and do not include statements that are personally disrespectful or condescending to members of the Board or staff
If you feel your matter needs to be discussed in more detail, please attend the Board’s next “Chance to Chat” on Apr 7, 2020, or present your comments in writing via email to the Board.
| Speaker | Steve Johnson |
| Topic | Student Excellence Foundation |
Dr. Schuler reported the following:
· COVID-19: Additional information was pushed out this afternoon. The District continues to
get a number of questions. Information is changing quickly; D200 is partnering with the local health department to make the best decisions for the community. As we continue to receive additional guidance and as additional decisions are made, those will be communicated out to D200 families; making decisions that are best for our students, staff and the community. The District has begun contingency planning. The state is flexible on e- learning standards.
There were questions and/or discussion on the following:
· Investigating opportunities for providing food/meals for D200 low-income families.
· Development of a contingency plan and the involvement with the Technology Dept. to
ensure students have access to devices.
· Potential closing of schools – entire District vs. individual schools.
CONSENT AGENDA
1. Acceptance of Gift to Pleasant Hill Elementary School – Recommend acceptance of the gift to Pleasant Hill School as presented.
2. Acceptance of Gift to Wheaton North High School Wrestling Program – Recommend acceptance of the gift to Wheaton North Wrestling Program as presented.
3. Acceptance of Gifts from Student Excellence Foundation - Recommend acceptance of the gifts from the Student Excellence Foundation as presented.
4. Approval of Business Education Textbook – Recommend approval of the Business Education textbook as presented.
5. Approval of My Perspectives: English Language Arts Textbook – Recommend approval of the My Perspectives: English Language Arts textbook as presented.
6. Approval of Bien Dit! Level 3 Textbook – Recommend approval of the Bien Dit! Level 3 textbook as presented.
7. Approval of Asi Se Dice! Level 3 Textbook – Recommend approval of the Asi Se Dice! Level 3 textbook as presented.
8. Approval of Housing Interior Textbook – Recommend approval of the Housing Interior textbook as presented.
9. Approval of Lowell Schoolwide Title I Plan – Recommend approval of the Lowell Schoolwide Title I plan as presented.
10. Approval of Professional Learning Expenditure Request for Board Members – Recommend approval of the professional learning expenditure request for Board Members as presented.
11. Approval of the Resolution to Authorize Transfer (Repayable Inter-fund Loan) from Working Cash Fund to Education Fund – Recommend approval of the resolution to authorize transfer (repayable inter-fund loan) from working cash fund to education fund as presented.
12. Approval of the Resolution to Authorize Transfer (Repayable Inter-fund Loan) from Working Cash Fund to IMRF Fund – Recommend approval of the resolution to authorize transfer (repayable inter-fund loan) from working cash fund to IMRF fund as presented.
13. Approval of Auditor – Recommend approval of auditor as presented.
14. Approval of Bills Payable and Payroll – Recommend approval of the bills payable and
payroll as presented.
15. Approval of Minutes – February 12, 2020, Open, February 26, 2020 Committee of the Whole
Open and Approval to Destroy Recordings of Closed Sessions Prior to October 2018 As Allowable by Law – Recommend approval of the minutes as presented and approval to destroy recordings of closed sessions prior to October 2018 as allowable by law.
16. Approval of Personnel Report to Include Employment, Resignation, Retirement, and Leave of Absence of Administrative, Certified, Classified and Non-Union Staff – Recommend approval of the personnel report as presented.
MOTION
Member Ericksen moved, Member Booton seconded to accept the Consent Agenda as presented. Upon a roll call vote being taken, the vote was: AYE 5, NAY 0.
The motion carried 5-0.
CONSENT AGENDA 2
1. Approval of Bids for 2020 Facility Improvements: Flooring Work at Three (3) Buildings – Recommend approval of bids for 2020 facility improvements: flooring work at three (3) buildings as presented.
2. Approval of Bids for 2020 Facility Improvements: Roofing Work at Eight (8) Buildings – Recommend approval of bids for 2020 facility improvements: roofing work at eight (8) buildings as presented.
3. Approval of Bids for 2020 Facility Improvements: Paving at Seven (7) Schools, Tennis Court Repairs at Wheaton North High School, and Other Site Work – Recommend approval of bids for 2020 facility improvements: paving at seven (7) schools, tennis court repairs at WNHS, and other site work as presented.
4. Approval of Bids for 2020 Facility Improvements: Fire Alarm at Monroe, Lighting at Three (3) Schools, and Toilet Rooms at Wheaton North High School – Recommend approval of bids for 2020 facility improvements: fire alarm at Monroe, lighting at three (3) schools, and toilet rooms at WNHS as presented.
5. Approval of Bids for 2020 Facility Improvements: Tuckpointing at Seven (7) Schools – Recommend approval of bids for 2020 facility improvements: tuckpointing at seven (7) schools as presented.
6. Approval of Resolution and Final Contract for Guaranteed Energy Savings with Performance Services Inc. – Recommend approval of the resolution and final contract for Guaranteed Energy Savings with Performance Services Inc. as presented.
7. Approval of Asbestos Abatement Work at Jefferson Early Childhood Center (Existing) – Recommend approval of the asbestos abatement work at Jefferson Early Childhood Center (existing) as presented.
8. Approval of Furniture Bid for ELC – Recommend approval of the furniture bid for ELC as presented.
There was additional information on the following:
· The CUSD 200 Capital Plan was reviewed by Mr. Farley and Director of Facilities Mr.
John Robinson. This included information on the following:
o Completed Work (includes $14 million in actual work in the last three years) o Summer 2020 – Planned Work
o Work To Be Bid
o Future Capital Work – 2021
o Future Capital Work – 2022
· #7 - Abatement work for existing Jefferson ECC-will begin shortly after school is out for the summer.
· #8 – Furniture Bid for ECC – Principal Farrelly and team were helpful to this process.
· Plan to rebid and repackage the roofing work for Summer 2020.
· Emphasis on HVAC/Systems and Controls in the upcoming years.
· The need to save some of the dollars for capital work for items that need to be repaired, replaced, etc. that were not expected.
There were questions/discussion on the following:
· The importance of getting bids out early.
· Post-construction costs (including FF&E, asbestos abatement).
· Jefferson PTA has raised over $100,000 in fundraising project for exterior playground.
· The status of Condition 1,2,3 items from previous capital improvement plan.
MOTION
Member Booton moved, Member Hanlon seconded to accept the Consent Agenda as presented. Upon a roll call vote being taken, the vote was: AYE 5, NAY 0.
The motion carried 5-0.
POLICY POSTING CONSENT AGENDA
1. Approval of Revised Policy 2:20 Powers and Duties of the Board of Education; Indemnification – Recommend approval of revised policy 2:20 as presented.
2. Approval of Revised Policy 2:70 Vacancies on the Board of Education – Filling Vacancies– Recommend approval of revised policy 2:70 as presented.
3. Approval of Revised Policy 4:15 Identity Protection – Recommend approval of revised policy 4:15 as presented.
4. Approval of Revised Policy 4:30 Revenue and Investments – Recommend approval of revised policy 4:30 as presented.
5. Approval of Revised Policy 4:60 Purchases and Contracts – Recommend approval of revised policy 4:60 as presented.
6. Approval of Revised Policy 4:80 Accounting and Audits – Recommend approval of revised policy 4:80 as presented.
7. Approval of Revised Policy 5:10 Equal Employment Opportunity and Minority Recruitment – Recommend approval of revised policy 5:10 as presented.
8. Approval of Revised Policy 5:20 Workplace Harassment Prohibited – Recommend approval of revised policy 5:20 as presented.
9. Approval of Revised Policy 5:30 Hiring Process and Criteria – Recommend approval of revised policy 5:30 as presented.
10. Approval of Revised Policy 5:90 Abused and Neglected Child Reporting – Recommend approval of revised policy 5:90 as presented.
11. Approval of Revised Policy 6:20 School Year Calendar and Day – Recommend approval of revised policy 6:20 as presented.
12. Approval of Revised Policy 6:60 Curriculum Content – Recommend approval of revised policy 6:60 as presented.
13. Approval of Revised Policy 7:20 Harassment of Students Prohibited – Recommend approval of revised policy 7:20 as presented.
14. Approval of Revised Policy 8:30 Visitors to and Conduct on School Property – Recommend approval of revised policy 8:30 as presented.
15. Approval of Revised Policy 2:100 Board Member Conflict of Interest – Recommend approval of revised policy 2:100 as presented.
16. Approval of Revised Policy 2:105 Ethics and Gift Ban – Recommend approval of revised policy 2:105 as presented.
17. Approval of Revised Policy 2:110 Qualifications, Term, and Duties of Board Officers –
Recommend approval of revised policy 2:110 as presented.
18. Approval of Revised Policy 2:200 Types of Board of Education Meetings – Recommend approval of revised policy 2:200 as presented.
19. Approval of Revised Policy 2:220 Board of Education Meeting Procedure – Recommend approval of revised policy 2:220 as presented.
20. Approval of Revised Policy 2:260 Uniform Grievance Procedure – Recommend approval of revised policy 2:260 as presented.
21. Approval of Revised Policy 4:150 Facility Management and Building Programs – Recommend approval of revised policy 4:150 as presented.
22. Approval of Revised Policy 5:100 Staff Development Program – Recommend approval of revised policy 5:100 as presented.
23. Approval of Revised Policy 5:120 Employee Ethics; Conduct; and Conflict of Interest – Recommend approval of revised policy 5:120 as presented.
24. Approval of Revised Policy 5:200 Terms and Conditions of Employment and Dismissal – Recommend approval of revised policy 5:200 as presented.
25. Approval of Revised Policy 5:220 Substitute Teachers – Recommend approval of revised policy 5:220 as presented.
26. Approval of Revised Policy 5:250 Leaves of Absence – Recommend approval of revised policy 5:250 as presented.
27. Approval of Revised Policy 5:290 Employment Termination and Suspensions – Recommend approval of revised policy 5:290 as presented.
28. Approval of Revised Policy 5:330 Sick Days, Vacation, Holidays, and Leaves – Recommend
approval of revised policy 5:330 as presented.
29. Approval of Revised Policy 6:150 Home and Hospital Instruction – Recommend approval of revised policy 6:150 as presented.
30. Approval of Revised Policy 6:300 Graduation Requirements – Recommend approval of revised policy 6:300 as presented.
31. Approval of Revised Policy 7:150 Agency and Police Interviews – Recommend approval of revised policy 7:150 as presented.
32. Approval of Revised Policy 7:180 Prevention of and Response to Bullying, Intimidation, and Harassment – Recommend approval of revised policy 7:180 as presented.
33. Approval of Revised Policy 7:270 Administering Medicines to Students – Recommend approval of revised policy 7:270 as presented.
There was additional information/discussion on the following:
· Thank you to the Board HR/Policy Committee who navigated through this process.
· Recommended changes were driven around legislative and school code.
MOTION
Member Ericksen moved, Member Long seconded to accept the Policy Posting Consent Agenda as presented. Upon a roll call vote being taken, the vote was: AYE 5, NAY 0.
The motion carried 5-0.
ACTION ITEMS
Approval of 2020-2021 Fee Schedule
During the 1994-1995 school year, the District instituted a basic fee schedule at all school levels that was put into effect as of the 1995-1996 school year. Annually, the administration reviews the fee schedule in preparation of the upcoming school year. A recommendation is then brought to the Board of Education for approval. Over the last ten years, fees have been added for driver education, technology, and TCD; increases have been approved for the driver education, technology, and high school student parking fees; and athletic and performing arts have been incorporated into the registration fee.
In March of 2010, the Board of Education was asked to approve the fee list for high school course consumables. In the past, the Board approved a blanket statement allowing for consumable fees to be assessed at cost. The Board was asked to approve a defined list, as these fees were to be assessed upon student registration for these courses, vs. being collected in the classroom. In addition, the cost of workbooks was added to the list of consumables.
For the 2019-2020 school year, there was a $10 increase made to the high school athletic fee and the All-Day Kindergarten program annual tuition was reduced by $400. For the 2020-2021 school year no increase to the registration or technology fees is recommended, and the consumable and workbook fees were assigned based on need, and at cost, respectively.
Attached to the board report was the recommended fee schedule for the 2020-2021 school year.
It was recommended that the registration fees for the 2020-2021 remain the same as for 2019- 2020, and that the District continue to include an early registration incentive for fees paid before July 1, 2020.
The high school course fee list was also included in the report. Proposed consumable fees are based on need; workbook fees are assigned at cost.
There were questions/comments/discussion on the following:
· The District continues to monitor fees associated with the running of individual programs.
· The internal auditing procedure in place for the fundraising process for sports and activities.
MOTION
Member Long moved, Member Ericksen seconded to approve the 2020-2021 Student Fee Schedule as presented. Upon a roll call being taken, the vote was: AYE 5, NAY 0.
The motion carried 5-0.
ORAL REPORTS
Student Learning Feature
The Expanding Learning Opportunities Consortium (eLo) was founded in 2014 to provide students with online learning options. The eLo Consortium will be dissolving on May 29, 2020.
This year, CUSD 200 has designed online learning opportunities locally to continue to provide online learning experiences for students at Wheaton Warrenville South High School and Wheaton North High School. The CUSD 200 High School Summer School Information was attached to the agenda item, which highlighted the following:
· Registration Dates
· Summer School Session Information
· Course Fees
· Course Offerings
There was additional information on the following:
· There will be five summer online courses offered this upcoming summer; two sessions: one in June and one in July; course fee is $185 per course; courses will be taught by District 200 staff.
There were questions/discussion on the following:
· Format of the courses offered.
· Online courses vs. blending learning courses.
· Post eLo – capturing of all courses taught; two courses remain in the development phase.
· Surveying of students after the summer courses for feedback.
Social-Emotional Learning (SEL) Feature
The Board of Education is committed to providing students with social-emotional learning that enhances students’ abilities in school, careers, and life. The Board of Education has identified social-emotional learning as a priority. In an effort to recognize the work of our schools in this area, a social-emotional learning feature will be reported on at many of our meetings. Recently, the Board of Education learned about resilience, attachment and trauma informed practices. This report provided greater detail on District 200's work related to attachment and trauma.
A PowerPoint was shared which included information on the following:
· Dr. Doug Bolton’s Presentation
o Behavior or Attachment?
o Harvard Study
o State Survey Data
· Getting Specific – Relationship Mapping
o Student Name/Face, Academic Standing, Regular Positive Feedback, Two NonAcademic Facts, Family Story, Trusted Adult, At Risk
· Getting Specific – Student Surveys
o Student Questionnaire
· Getting Specific – PLC Work
o Purpose and Questions
· Attachment and Trauma Network
o Dr. Melisa Sadin – 5-Day Training (CUSD 200 Team Training – In/Out of D200)
There was additional information on the following:
· This has affirmed the work we are doing in District 200.
· Every person in our schools needs to see the importance of connection as a priority.
· Asking students if they have a trusted adult in their building.
• PLC work – “no crosswalk”: the purpose is to identify a potential authentic connector for our “no relationship” students.
· Dr. Sadin recognized the work being done by District 200.
· This work will never end – this is our foundational work.
There were questions/discussion on the following:
· The student survey/questionnaire is being rolled out this year.
• Follow-up on middle school kids that are not connected early in the year to see if they have made connection.
• Ensuring data is transferred when students move from one school/level to the next (example being moving from middle school to high school).
· ACES (adverse childhood experiences) and communication to teachers.
• Thank you to the leadership team and staff for implementing this – how to take that impact and articulate that to the community.
WRITTEN REPORTS
Monthly Financial Reports
FOIA Report
ELC Construction Update
Board Communication Log
Citizens Advisory Committee (CAC) Report
REPORTS FROM BOARD MEMBERS
Board Committee Reports
Meeting notes were attached to the report for the Board Social Emotional Learning Committee, Teaching and Learning Committee, and the Facilities Committee.
• Positive feedback on the idea of creating a plan for furniture and spaces in the Facilities Committee minutes.
Other Reports from Board Members
· Positive feedback on the timely communication to parents regarding the Wheaton North
incident on February 25th.
• The amount of resources used to handle the petition sent to ROE for detachment and annexation of property located off of Mack Road – this is the fourth time the same petition has been filed to annex property into District 200. The District has taken a neutral position.
• Conversations continue with larger IASB school districts – gathered positive support related to the delegate assembly and IASB constitution. Delegate assembly resolutions will be coming soon.
TOPICS FOR FUTURE DISCUSSION
Social-Emotional Learning (SEL) Update
Community Engagement Plan
Professional Learning Report
Other Board Member Requests
ANNOUNCEMENTS
April 7, 2020 – Chat with the Board, 8:00-9:30 AM. Wheaton North High School
April 22, 2020 – Committee of the Whole, 7:00 PM, SSC
NEXT REGULAR MEETING
April 8, 2020, 7:00 PM, Emerson Elementary School
PUBLIC COMMENTS – Non-Agenda Items
The same guidelines apply as stated previously for public comments – agenda items.
| Speaker | Susan Galbraith |
| Topic | WNHS Incident |
| Speaker | Ruth Julian |
| Topic | WNHS Incident |
| Speaker | Mary Yeboah |
| Topic | WNHS Incident |
| Speaker | Harold Lonks |
| Topic | WNHS Incident |
Closed Session Items are Listed for Possible Action - The Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees, Specific Individuals who Serve as Independent Contractors in a Park, Recreational, or Educational Setting, or Specific Volunteers of the Public Body or Legal Counsel for the Public Body, including Hearing Testimony on a Complaint Lodged Against an Employee, a Specific Individual who Serves as an Independent Contractor in a Park, Recreational, or Educational Setting, or a Volunteer of the Public Body or Against Legal Counsel for the Public Body to Determine its Validity 5 ILCS 120/2 (c)(1).
MOTION
Member Paulsen moved, Member Ericksen seconded to adjourn the meeting to closed session for the purpose of discussing The Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees, Specific Individuals who Serve as Independent Contractors in a Park, Recreational, or Educational Setting, or Specific Volunteers of the Public Body or Legal Counsel for the Public Body, including Hearing Testimony on a Complaint Lodged Against an Employee, a Specific Individual who Serves as an Independent Contractor in a Park, Recreational, or Educational Setting, or a Volunteer of the Public Body or Against Legal Counsel for the Public Body to Determine its Validity 5 ILCS 120/2 (c)(1). a roll call being taken, the vote was AYE 5, NAY 0. The motion carried 5-0. There was no action expected following the Closed Session.
The meeting was adjourned to Closed Session at 8:38 PM.
https://www.cusd200.org/site/handlers/filedownload.ashx?moduleinstanceid=22857&dataid=32657&FileName=Minutes%20Mar%2011%202020.pdf
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