Hamilton Public Library Board met May 18.
Here is the minutes provided by the board:
The Hamilton Public Library Board of Trustees meeting was called to order at 6:30 pm. by President James ( Jim) Noble. Those present were: President Jim Noble, Vice President President Heather Jones, Secretary Theresa Scheihing, Wanda Hansen, Mackenzie Sellens, and John Kelly. Katheryn Johnson Library Director, David Morgan and Chris Williams were present via Zoom due to the mandate for public meetings by Illinois Governor Pritzker. A quorum was declared by President Jim Noble.
Minutes
The minutes of the April 20, 2020 Board meeting were reviewed. David M. motioned to accept the minutes of the April 20, 2020 Board meeting. Heather J. second. Motion passed.
Bills
John K. motioned to pay the April 2020 bills as presented. Heather J. second. Motion passed.
Finance
The board went over the Financial Report. Questions were discussed and answered. Chris W. motioned to transfer money to pay bills as recommended by Treasurer John Ward ell.
Reports
Friends of the Library-given by Kathryn Johnson
Friends has not had a regular meeting since the Governor’s mandate.
Library Director
Read through written report emailed to Board members previous to the meeting. Copies were available for the Board members who came to the library for the meeting. Questions were asked as the report was presented by Kathryn J. Virtual events include Story Time Via Zoom and Summer Reading Program: Dig Deeper. Registration began 5-18-20. Paper registration forms hanging outside.
Logo Contest: Logo contest discussed and rules explained by Kathryn J. Prize $50 by Friends of the Library and deadline August 31, 2020.
Technology
Nothing new to report on.
Grants
Nothing new to report on.
Safety Committee
Tabled until next month.
Curbside Pick-up
Shelter in place vs. modified shelter in place was discussed. There have been different opinions and some confusion. Kathryn J. reported they had a few patrons. Check out is limited to 5 items and patrons need to call in advance. Guidelines and rules to pick-up were discussed.
Bonnie and Mary were both not comfortable coming to work.
Wanda H. made a motion that curbside pick up is open 12p-4pm by appointment only M-F/
Kathryn J. will be working 10-4pm, flexibility 10-12 Board voted and all approved.
Library Reopening
Discussed setting up phases for the library to reopen the building to patrons.
Old Business
Salary for staff. Katheryn full salary and Bonnie and Mary pay discussed. After 12 weeks for Covid which is June 25th employee could be let go if they have not returned to work.
Mackenzie S. made motion to offer Bonnie and Mary contact-less curbside or option furlough without pay to fire staff to help Kathryn Deadline is 5-26-20
Building and Grounds
Gutter -”The Plumbing Company” will come take care of it. Theresa S. asked what day trash pick up was. It is Thursdays. She noted the cans have been down a few times. There was a brief discussion about addressing that. Nothing was decided at this time.
Executive Session
New Business
Staffing: If Bonnie and Mary do not come back then Kathryn J. can hire one staff for temp help.
John K. made motion Kathryn seek temp help 4 hours/week at minimum wage if Bonnie and Mary do not choose to return to work by 6-15-20 (next meeting). Tora Buckert was someone Kathryn had in mind but it has not been discussed with her. 6-15-20 is next board meeting. Possible staff hiring will be readdressed at that time. Heather J. second. All voted in favor.
Heather J. motion to adjourn and John K. second. Meeting was adjourned at 8:01 pm.
The next Hamilton Public Library meeting will be held on Monday June 15, 2020 pm. at 6:30 pm.
The next Hamilton Public Library Board meeting will be held on Monday June 15, 2020 at 6:30 pm.
http://www.hamiltonpubliclibrary.org/may-2020.html
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