Carmi White County Community Unit School District 5 Board of Education met Aug. 17.
Here is the minutes provided by the board:
The regular meeting of the board of education of Carmi-White County Community Unit District No. 5 was held at the Carmi-White County Jr/Sr High School Cafeteria. The meeting was called to order by President Andy Acord at 7:00 p.m.
RECITAL OF PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited by all present.
Those present were board members Acord, Chapman via conference call, Fulkerson, Hammell, Hoskins, Mitchell, and Scates. Others present were Superintendent Brad Lee; Amy Atteberry, Washington Attendance Principal; Dr. Amy Dixon, Lincoln and Jefferson Attendance Centers principal, Bart King, junior high school principal; Jarrod Newell, high school principal; Kathy Price, Brownsville Attendance Center Principal; Lacey Moore, elementary dean of students; Todd Haley, junior/senior high school dean of students; Corey Ackerman, CWCEA President; Jamie Byrd, Egyptian Health Department; Joy McCully, acting secretary; Scott Mareing (WROY); Robert Beskow ( Reporter Carmi Times); Len Wells (The Carmi Chronicle); Others present were Adam Cross, Jeremy Jordan, Patrick Scates, Emily Driscoll.
APPOINTMENT OF ACTING SECRETARY
The board needs to appoint an Acting Secretary to record the minutes of the August 17, 2020 regular board meeting.
Motion by Fulkerson, second by Scates, that the Board of Education appoint Joy McCully as the Acting Secretary to record the minutes of the August 17, 2020 regular board meeting. Roll call vote: Fulkerson, yes; Chapman, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
CONSENT AGENDA ITEMS APPROVED
Consent agenda items were presented to the board for its approval as follows:
1. Minutes of the July 20, 2020 regular board meeting
2. Retirement
Lori Taylor submitted a letter of retirement as a Carmi-White County Unit #5 District Bus Driver effective immediately.
It was recommended that the letter of retirement of Lori Taylor as a District School bus driver effective immediately be accepted.
3. Resignations
Kathleen Buchanan has contacted the building administrator that she resigns as a Special Education Individual Aide at Washington Attendance Center effective immediately.
Chris Lucas has submitted a letter of resignation as the High School Assistant Volleyball Coach effective July 22, 2020.
Shelly Aldrich has submitted a letter of resignation as a Special Education classroom aide at Jefferson Attendance Center effective July 30, 2020.
Riley Cantrell has submitted a letter of resignation as Special Education Individual Aide at Carmi-White County High School and a District School Bus Driver effective August 20, 2020.
It was recommended that the resignation of Kathleen Buchanan as a Special Education Individual Aide at Washington Attendance Center effective immediately, the letter of resignation of Chris Lucas a High School Assistant Volleyball Coach effective July 22, 2020, the letter of resignation of Shelly Aldrich as a Special Education Classroom Aide at Jefferson Attendance Center effective July 30, 2020, and the letter of resignation of Riley Cantrell as a Special Education Individual Aide at the Carmi-White County High School and a District School Bus Driver effective August 20, 2020 be accepted.
4. Leave of Absence
Ariana Watts has requested a leave of absence beginning on approximately October 29, 2020. After utilizing all sick and personal days that she has accumulated, she requests twenty (20) days at sub pay deduction days and the remaining days during the leave to be full pay deduction days. She plans to return to work on January 4, 2021.
It was recommended that the leave of absence requested by Ariana Watts, beginning on approximately October 29, 2020, utilizing all sick and personal days that she accumulated, twenty (20) days at sub pay deduction and the remaining days during the leave to be full pay deduction days be accepted. She plans to return to work on January 4, 2021.
Motion by Hoskins, second by Mitchell, that recommendations for consent agenda item as follows:
1. Minutes of the July 20, 2020 regular board meeting
2. Retirement
3. Resignations
4. Leave of Absence
be approved. Roll call vote: Roll Call vote: Hammell, yes; Chapman, yes; Fulkerson, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
BILLS APPROVED
Motion by Mitchell, second by Hammell, that the bills for the month of July 2020 be approved as listed. Roll call vote: Hoskins, yes; Chapman, yes; Fulkerson, yes; Hammell, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
TREASURER’S REPORT READ AND APPROVED
The treasurer’s report for the month of July 2020 was read as follows: Education Fund, $2,694,551; Building Fund, $113,675; Transportation Fund, $491,030; Municipal Retirement Fund, $(10,321); Imprest Fund, $7,500; Tort Fund, $460,305; Debt Service Fund, $510,837; Working Cash Fund, $99,750; Fire Prevention and Safety Fund, $190,790; and Capital Projects, $788,235. Investments by Fund: Education Fund, $4,000,000; Building Fund, $600,000; Municipal Retirement Fund, $475,000; Working Cash Fund, $425,000; and Capital Projects, $1,000,000.
Superintendent Lee provided the board members with a breakdown of receipts for the month of July. He informed the board that the district does not receive Evidence Based Funding in the month of July. However, the Education Fund did receive some categorical payments and Corporate Replacement Tax revenue for a total of $228,693. The 1% Sales Tax fund received $61,905. Total receipts for the month of July totaled $290,598.
Motion by Fulkerson, second by Acord, that the treasurer’s report for the month of July 2020 be approved as read. Roll call vote: Mitchell, yes; Chapman, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Scates, yes; Acord, yes. Motion carried.
SUPERINTENDENT’S REPORT TO THE BOARD
Superintendent Lee reported the following items to the board:
1. OPENING OF SCHOOL
August 13-14 – C-WC #5 staff reported to their respective buildings for meetings and planning/preparation for the first day of student attendance.
August 17-19 – These days will be used as remote planning days as staff prepare for both face-to-face instruction and remote instruction.
August 20 – Students will begin either face-to-face or remote instruction.
2. BACK-TO-SCHOOL NIGHTS
“Back-to-School Nights” continued again this year in an effort to better inform the parents/guardians of the programs that are available to students and grade level expectations. These “Back-To-School Nights” will be held virtually in all buildings, except Lincoln with its Back-To-School night resembling a parent/teacher conference setting.
Mrs. Atteberry reported that Washington Attendance Center recorded back to school videos containing school information. Mrs. Price reported that staff at Brownsville Attendance Center were making contact with parents/guardians notifying that them that remote learning would remain as consistent as possible. Dr. Dixon reported that Jefferson Attendance Center will host a drive through back to school night. At Lincoln Attendance Center parents met with teachers by appointment.
3. FALL SPORTS
Jr. High
Girls’ Softball
Boys’ Baseball
High School
Boys’/Girls’ Golf
Girls’ Tennis
Boys’/Girls’ Cross Country
The IHSA has condensed the 2020-2021 season dates as follows:
Fall: August 10 to October 24
Winter: November 16 to February 13
Spring: February 15 to May 1
Summer: May 3 to June 26
RETURN TO SCHOOL PLAN
Board members were given an update on the Return to School Plan. Changes and modifications to the plan were reviewed and answers to any questions or concerns were addressed. An updated copy of the Return to School Plan is made part of these minutes.
Dr. Dixon provided additional details, roles, and responsibilities to keep students safe. She also stated Illinois Department of Public Health (IDPH) will probably add to the plan. The Health Department will conduct the tracking. Dr. Dixon stated that the District has a plan in place, as cases are surely to arise. The Health Department will assist the District on a case by case basis. The plan was modified so parents/guardians could choose between face-to-face remote learning at any time. Dr. Dixon commends staff on the efforts and dedication to make necessary changes for the District students.
Board President Acord commended the hard work that staff has put in to updating the Return to School plan. Dr. Dixon commented that the Health Department has done an incredible job communicating with the district.
EGYPTIAN HEALTH DEPARTMENT UPDATE
Jamie Byrd from the Egyptian Health Department was in attendance to give the update on the spread of COVID-19 in White County. He discussed the Illinois Department of Public Health (IDPH) website on county levels and COVID-19 risk metrics.
Mr. Byrd expressed his thanks to the board of education and Superintendent Lee for all their planning for the return to school plans. The Egyptian Health Department will continue to work closely with the district to ensure a safe environment for students’ and staff. He reported on the White County COVID-19 statistics and stated that this data may be found at www.dph.illinois.gov/countymetrics. IDPH still recommends masks and social distancing in an effort to reduce COVID-19 cases.
Board President Acord asked Mr. Byrd what is considered a cluster of COVID-19 cases. Mr. Byrd replied that two students in the same classroom that test positive and are quarantined for fourteen days are not considered a cluster.
Board member Scates asked if any school districts that already began the school year had seen an increase in COVID-19 cases. Mr. Byrd stated that there were no school districts in the three counties they serve that showed an increase in cases due to reopening.
Board President Acord and Superintendent Lee thanked Mr. Byrd for attending the meeting and giving an update on the Egyptian Health Department.
C-WC #5 REMOTE LEARNING GUIDE
The C-WC Remote Learning Guide was developed by a team of teachers and building administrators and is attached to these minutes. The purpose of the guide to provide information to staff, students, and parents regarding how learning will occur in the district during times when in person learning is not possible.
The district realizes modifications could be made to the guide and understand the importance of communicating any changes to staff, students, and parents. Regardless of the type of instruction, the district wants to provide quality educational opportunities for all students.
It was recommended that the board adopt the Remote Learning Guide to be used when in person learning is not possible.
Motion by Hammell, second by Scates, the Board of Education approve the Remote Learning Guide for the 2020-2021 school year. Roll Call vote: Scates, yes; Chapman, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes. Motion carried.
CLOSED SESSION
Motion by Mitchell, second by Hoskins, that the board meet in closed session at 7:54 p.m. for purposes of discussing appointment, employment, compensation, discipline, performance, or dismissal of an employee or officer. Roll call vote: Chapman, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
Motion by Fulkerson, second by Hoskins, that the board return to open session at 8:41 p.m. Motion carried by unanimous voice vote.
CLOSED SESSION MINUTES APPROVED
Motion by Scates, second by Mitchell, that the board approve closed session minutes of the July 20, 2020 regular board meeting. Roll call vote: Hammell, yes; Chapman, yes; Fulkerson, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
DUSTY BRINKLEY REASSIGNED AS A SCHOOL NURSE
Motion by Fulkerson, second by Hammell, that Dusty Brinkley be reassigned from a Special Education Classroom Aide at Jefferson Attendance Center to a School Nurse for the 2020-2021 school year. Roll call vote: Hoskins, yes; Chapman, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
JEREMIAH DOWNEN EMPLOYED AS A C-WC JR/SR HIGH SCHOOL CUSTODIAN
Motion by Acord, second by Scates, that Jeremiah Downen be employed as a C-WC Jr/Sr High School Custodian for the 2020-2021 school year. Roll call vote: Mitchell, yes; Chapman, yes; Fulkerson, yes; Hammell, yes; Hoskins, Mitchell, yes; yes; Scates, yes; Acord, yes. Motion carried.
CRYSTAL STALLINGS EMPLOYED AS A PART-TIME JR. HIGH SCHOOL MATH INTERVENTIONIST
Motion by Mitchell, second by Hoskins, that Crystal Stallings be employed as a Part-time Jr. High School Math Interventionist for the 2020-2021 school year. Roll call vote: Scates, yes; Chapman, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell,yes; Acord, yes. Motion carried.
ROBIN WINTERS REASSIGNED TO CWCHS PART-TIME INDIVIDUAL AIDE/PART-TIME CLASSROOM AIDE
Motion by Fulkerson, second by Hammell, that Robin Winters be reassigned from Special Education Individual Aide at Brownsville Attendance Center to CWCHS part-time Individual Aide/Part-Time Classroom Aide for the 2020-2021 school year. Roll call vote: Chapman, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
JOHN CHOATE APPROVED AS A VOLUNTEER JUNIOR HIGH SCHOOL ASSISTANT BASEBALL COACH
Motion by Scates, second by Mitchell, that John Choate be approved as a Volunteer Junior High School Assistant Baseball Coach for the 2020-2021 school year. Roll call vote: Fulkerson, yes; Chapman, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
ADJOURN
Motion by Mitchell, second by Hoskins, that the meeting be adjourned at 8:45 p.m. Motion carried by unanimous voice vote.
https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/902959/August_17__2020_-_Regular.pdf
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