Village of Smithton Village Board met Aug. 17.
Here are the minutes provided by the board:
The meeting at Village Hall was called to order at 7:30pm. Everyone recited the Pledge of Allegiance. Trustees Becherer, Rogers, Elbe, Henning, Mourey and Hopkins answered roll call. Also, present were Clerk Parker, Engineer Saeger, Supervisor Klein, Chief Neff and Attorney Durso. Mayor Smallwood was absent.
Trustee Mourey made a motion which was seconded by Trustee Rogers to appoint Trustee Becherer as Mayor pro tem in Mayor Smallwood’s absence. Roll call was taken: Trustee Mourey, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
CLERK’S REPORT
The Board received a copy. A motion was made by Trustee Rogers which was seconded by Trustee Elbe to approve the minutes from the board meeting held on August 3, 2021. Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
TREASURER’S REPORT – The Board received a copy.
GOOD OF THE VILLAGE
MIKEY’S PUB OUTSIDE MUSIC PERMIT – 8/20/21, 8/21/21, 8/22/21, 8/27/21, 8/28/21, 8/29/21, 9/3/21 & 9/4/21 (EXTRA 4 HOURS 3-7PM FOR BENEFIT)
A motion was made by Trustee Rogers which was seconded by Trustee Elbe to approve outside music request for Mikey’s Pub for 8/20/21, 8/21/21, 8/22/21, 8/27/21, 8/28/21, 8/29/21, 9/3/21 & 9/4/21 (Extra 4 hours 3-7PM for benefit). Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
POLICE CHIEF’S REPORT
Chief Neff reported that Officer Diecker started the K9 Academy, the K9 cage should be arriving by Friday, August 20, 2021 and markings on the second Police Department vehicle have been completed.
ENGINEER’S REPORT
VILLAGE HALL HVAC BIDS
Trustee Mourey made a motion which was seconded by Trustee Rogers to authorize the purchase of an HVAC unit for Village Hall with Engineer Saeger’s recommendation 16 Seer $9,087, 16 Seer $7,996 = $17,083 - $3,000 = $14,083 (Ameren Incentive) Funk Heating & Cooling. Roll call was taken: Trustee Mourey, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
405 S. HICKORY STORM WATER CONNECTION TO SANITARY SEWER
Engineer Saeger reported November 1, 2021, would be 90 days from when the property owner must have the sump pump installed.
CDBG INCOME SURVEY
Trustee Rogers made a motion which was seconded by Trustee Elbe to recommend Buchanan St. between Smith & East Streets, South & North High between South & Buchanan, High & C St. at Douglas, and East St. for the CDBG Income Survey. Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
ST. CLAIR COUNTY PARKS GRANT – No report.
HEALTH OFFICER’S REPORT – No report.
SAFETY COMMITTEE
There will be a Safety Committee Meeting September 2, 2021, at 10:00am if needed.
ZONING BOARD REPORT
ZONING BOARD HEARINGS AUGUST 23, 2021
Engineer Saeger reported three hearings are scheduled for fence variances.
SUPERVISORS REPORT
Supervisor Klein reported the sidewalks and memorial pedestals have been poured and the landscaping will be put back in at the end of the week. Klein is waiting to mount the benches to allow the concrete to cure. Street chipping and oiling is scheduled for next week.
ATTORNEY’S REPORT
17 N. HIGH STREET
Attorney Durso reported that the property has been cleaned up and can be removed from the agenda.
Trustee Rogers made a motion which was seconded by Trustee Elbe to accept the Officer’s reports as given. All were in favor. Motion was granted.
COMMITTEE AS A WHOLE
Mayor pro tem Becherer reported that there was a Committee As a Whole meeting on August 10, 2021. The items will be discussed under the Committee Reports. Trustee Elbe made a motion which was seconded by Trustee Henning to approve the minutes from the Committee As a Whole meeting on August 10, 2021. Roll call was taken: Trustee Elbe, yes; Trustee Henning, yes; Trustee Rogers, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER – No report
STREET & UTILITY COMMITTEE – TRUSTEE ROGERS – No report
POLICE COMMITTEE – TRUSTEE ELBE
POLICE VEHICLE MARKING
Trustee Elbe reported that the Police Department has one more vehicle that needs to be marked, they are currently waiting for that vehicle to arrive.
PARK & CEMETERY COMMITTEE – TRUSTEE HENNING
OSLAD PARK GRANT
Trustee Henning made a motion which was seconded by Trustee Elbe to approve the Mayor to sign OSLAD Grant Program Resolution of Authorization for ballpark lighting. Roll call was taken: Trustee Henning, yes; Trustee Elbe, yes; Trustee Rogers, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
FIELD 5 MODIFICATIONS – No update
PARK CAMERAS – No update
SAA/PARK BUILDING – No update
SAA BATTING CAGE REQUEST – No update
TRAIL STUDY GRANT
Trustee Henning reported a public meeting is scheduled for September 15, 2021.
911 DEDICATION
Trustee Henning reported that they are continuing to may progress on the 9-11 Memorial Dedication.
ORDINANCE COMMITTEE – TRUSTEE MOUREY
Trustee Mourey reported that he has been working with Chief Neff this past week on serving notices to residents for ordinance violations. Mourey spoke with the State regarding the ditch on Sand Rock Rd, the state is planning on spraying the ditch, then cutting it again in October.
ANNEXATION & BUILDING COMMITTEE – TRUSTEE HOPKINS
WILLOW OAK PROPERTY
Engineer Saeger reported that the property owner requested a letter listing the agreement of terms. Saeger drafted a letter along with the stipulation that action must be taken in one year, Mayor Smallwood approved and signed off on the letter.
GROCERY STORE
Saeger reported that a revised drawing was submitted and has been approved. Currently a building permit application has not been submitted.
SALT STORAGE BUILDING – No report
VILLAGE HALL GENERATOR
Trustee Hopkins reported they are currently waiting on the generator.
VILLAGE HALL ACCESS CONTROL SYSTEM
Trustee Hopkins reported that the access control system would be completed by tomorrow. CAMERA FOR VILLAGE SHED – No update
CAMERA FOR VILLAGE HALL
Trustee Hopkins made a motion which was seconded by Trustee Mourey to authorize George Alarm to install security cameras at Village Hall not to exceed $3,500. Roll call was taken: Trustee Hopkins, yes; Trustee Mourey, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes. Motion was granted.
BACK-UP INTERNET PROVIDER
Trustee Elbe made a motion which was seconded by Trustee Rogers to authorize backup internet provider with CompuType with Engineer Saeger’s recommendation not to exceed $1,500. Roll call was taken: Trustee Elbe, yes; Trustee Rogers, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
BILLS AND PAYROLL
Trustee Rogers made a motion which was seconded by Trustee Elbe to authorize Clerk Parker to pay payroll from July 24, 2021, through August 6, 2021. Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
COMMUNICATIONS
Clerk Parker reported that rsvp’s must be turned into her by Friday, August 20, 2021, to attend the Mayors meeting on Thursday, August 26, at the Olde Wicks Factory in Highland.
UNFINISHED BUSINESS – No items.
NEW BUSINESS – No items.
EXECUTIVE SESSION
Trustee Elbe made a motion which was seconded by Trustee Rogers to go into executive session to discuss litigation at 8:10pm. Roll call was taken: Trustee Elbe, yes; Trustee Rogers, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
Trustee Rogers made a motion which was seconded by Trustee Elbe to return to regular session at 8:18pm. Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
No action was taken at this time from the Executive Session.
Trustee Rogers made a motion which was seconded by Trustee Elbe to adjourn. All trustees were in favor. Motion was granted to adjourn at 8:19pm.
https://smithton-village.com/wp-content/uploads/2021/09/8.17.21-Minutes.pdf
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