Village of Smithton Village Board met Jan. 18.
Here are the minutes provided by the board:
The meeting at Village Hall was called to order at 7:30pm. Everyone recited the Pledge of Allegiance. Trustees Becherer, Rogers, Elbe, Henning, Mourey and Hopkins answered roll call. Also present were Mayor Smallwood, Clerk Parker, Engineer Saeger, Supervisor Klein, Chief Neff, and Attorney Durso.
CLERK’S REPORT
The Board received a copy. A motion was made by Trustee Becherer which was seconded by Trustee Rogers to approve the minutes from the board meeting held on January 4, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
TREASURER’S REPORT – The board received a copy.
GOOD OF THE VILLAGE
POLICE CHIEF’S REPORT
Chief Neff reported that due to the hard work from Officer Agles and Officer Diecker four felony charges were filed for the burglary at the Catholic War Vets.
ENGINEER’S REPORT
ISSUED BUILDING PERMITS
Engineer Saeger reported that this will be a recurring item on the agenda. The board has been given a copy of building reports issued.
DCEO GRANT – No update
WATER TOWER MAINTENANCE AND PAINT TRIAL
Engineer Saeger reported that January 31, 2022, Suez will be here to inspect the water tower. They will provide us with a proposal for maintenance and a certificate of insurance is on file for them.
AMERICAN RESCUE PLAN ACT – No update.
VILLAGE HALL HVAC BIDS – No update.
405 S. HICKORY STORM WATER CONNECTION TO SANITARY SEWER
Engineer Saeger reported that an extension was given to Mr. Park to complete the work by June 1, 2022.
CDBG INCOME SURVEY – No update.
HEALTH OFFICER’S REPORT – No report.
SAFETY COMMITTEE
There will be a Safety Committee Meeting February 3, 2022, at 10:00am if needed.
ZONING BOARD REPORT
Engineer Saeger reported that two hearings are scheduled for Thursday, February 17, 2022. The first hearing is for a special use permit and shed variance. The second hearing is for a shed variance.
SUPERVISORS REPORT
Supervisor Klein reported that a live wire demonstration from Ameren is scheduled for Thursday, January 27, 2022. Surrounding municipalities and townships will be attending the training.
ATTORNEY’S REPORT
Attorney Durso reported that Mr. Ritter was a no show at the court hearing. The judge issued four tickets with the amount of $500 for each ticket. Also, the individual with the dog citation was a no show in court as well. The judge issued a $200 or $250 ticket to that individual. Durso is currently working on drafting up the annexation paperwork for the Willow Oak property and should have it ready by the end of the week.
Trustee Becherer made a motion which was seconded by Trustee Rogers to accept the Officer’s reports. All were in favor. Motion was granted.
COMMITTEE AS A WHOLE
Mayor Smallwood reported that there was a Committee As a Whole meeting on January 11, 2022. The items will be discussed under the Committee Reports. Trustee Becherer made a motion which was seconded by Trustee Rogers to approve the minutes from the Committee As a Whole meeting on January 11, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER
BUDGET
Trustee Becherer reported that he is currently working on the budget along with Clerk Parker.
CD’S
Trustee Becherer reported that they just must wait until after January 22, 2022, to move forward with the CD’s.
STREET & UTILITY COMMITTEE – TRUSTEE ROGERS
VACUUM TRUCK
This will be added to Committee As a Whole agenda.
SIDEWALK – 205 S MAIN ST
Trustee Rogers reported that the forms have been finished and the street department is currently waiting to start the work once the weather breaks.
STREET DEPARTMENT UNIFORMS – No update
Trustee Rogers asked for Insurance to be added to Committee As a Whole agenda.
POLICE COMMITTEE – TRUSTEE ELBE
CODE RED SYSTEM
Trustee Elbe reported that this item will stay on until March 1, 2022.
Trustee Elbe asked that Tow Fees be added to Committee As a Whole agenda.
PARK & CEMETERY COMMITTEE – TRUSTEE HENNING
PARK REFUSE DUMP CONTROLS
Trustee Henning reported that Engineer Saeger is currently working with Midland for a letter of credit to produce to Ameren. Insurance has already been taken care of.
FIELD 5 MODIFICATIONS – No update.
PARK CAMERAS
Trustee Henning reported that they are just waiting for the approval from Ameren at this time.
SAA/PARK BUILDING
Trustee Henning reported that the union hall is not able to produce any apprentices for the concrete project. At this time, we will need to hire a contractor to complete the concrete portion of the project.
SAA BATTING CAGE REQUEST – No update.
TRAIL STUDY GRANT
Trustee Henning reported that Engineer Saeger heard from Gonzalez and was given a brief run down from the poll that was conducted, nothing has been finalized yet.
ORDINANCE COMMITTEE – TRUSTEE MOUREY
ORD 972 CHAP 6 – BUILDING PERMIT FEES
Trustee Mourey reported that they are going to put this ordinance on hold due to more discussion that needs to be taken place. This will be added to the Committee As a Whole agenda.
ORD 973 CHAP 7 – BUSINESS CODE FEES
Trustee Mourey made a motion which was seconded by Trustee Becherer to read Ord. No. 973 Ch. 7 – Business Code Fees by title only. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
Trustee Mourey made a motion which was seconded by Trustee Becherer to adopt Ord. No. 973 Ch. 7 – Business Code Fees. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
ORD 974 CHAP 9 – GRAVE OPENING FEES
Trustee Mourey made a motion which was seconded by Trustee Becherer to read Ord. No. 974 Ch. 9 – Grave Opening Fees by title only. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
Trustee Mourey made a motion which was seconded by Trustee Becherer to adopt Ord. No. 974 Ch. 9 – Grave Opening Fees. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
ORD 975 CHAP 21 – LIQUOR FEES
Trustee Mourey made a motion which was seconded by Trustee Becherer to read Ord. No. 975 Ch. 21 – Liquor Fees by title only. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
Trustee Mourey made a motion which was seconded by Trustee Becherer to adopt Ord. No. 975 Ch. 21 – Liquor Fees. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
ORD 976 CHAP 38 – WATER TAP ON FEES
Trustee Mourey made a motion which was seconded by Trustee Becherer to table Ord. No. 976 Ch. 38 – Water Tap On Fees. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes;
Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted. This will be added to Committee As a Whole agenda.
VIDEO GAMING TERMINAL FEES
Trustee Mourey reported that this was already discussed.
PERMIT / LICENSE FEE
Trustee Mourey reported that this was already discussed.
BUILDING CODES
This will be added to Committee As a Whole agenda.
ANNEXATION & BUILDING COMMITTEE – TRUSTEE HOPKINS
VILLAGE HALL FOUNTAINS
Trustee Hopkins reported that he has not received anything from Austin Wolf.
WILLOW OAK PROPERTY
Trustee Hopkins made a motion which was seconded by Trustee Elbe for Dr. Durso to finalize annexation agreement and easement for Willow Oak – Baldwin property. Roll call was taken: Trustee Hopkins, yes; Trustee Elbe, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Henning, yes; Trustee Mourey, yes. Motion was granted.
GROCERY STORE – No update.
SALT STORAGE BUILDING – No update.
VILLAGE HALL GENERATOR
Trustee Hopkins reported that Engineer Saeger has not been given a cost on the regulators needed.
PROPERTY APPRAISAL
Trustee Hopkins made a motion which was seconded by Trustee Rogers for property appraised not to exceed $2,000. Roll call was taken: Trustee Hopkins, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes. Motion was granted.
BILLS AND PAYROLL
Trustee Becherer made a motion which was seconded by Trustee Rogers to authorize Clerk Parker to pay the payroll from December 25, 2021, through January 7, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
COMMUNICATIONS
UNFINISHED BUSINESS
NEW BUSINESS
Trustee Rogers made a motion which was seconded by Trustee Elbe to adjourn. All trustees were in favor. Motion was granted to adjourn at 8:00pm.
https://smithton-village.com/wp-content/uploads/2022/02/1.18.22-Board.pdf
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