Village of Smithton Village Board met Feb. 1.
Here are the minutes provided by the board:
The meeting at Village Hall was called to order at 7:30pm. Everyone recited the Pledge of Allegiance. Trustees Becherer, Rogers, Elbe, Henning, Mourey and Hopkins answered roll call. Also present were Mayor Smallwood, Clerk Parker, Engineer Saeger, Street Department Mitch Hummert, Chief Neff, and Attorney Durso. Supervisor Klein was absent.
CLERK’S REPORT
The Board received a copy. A motion was made by Trustee Becherer which was seconded by Trustee Rogers to approve the minutes from the board meeting held on January 18, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
TREASURER’S REPORT – No report
GOOD OF THE VILLAGE
POLICE CHIEF’S REPORT
Chief Neff reported that there were 108 calls for the month of January. Complaints were made regarding the cross walk by the school. This has been addressed and an officer will be patrolling by the crosswalk when available.
ENGINEER’S REPORT
ISSUED BUILDING PERMITS
Engineer Saeger reported that two building permits have been issued.
DCEO GRANT – No update
WATER TOWER MAINTENANCE AND PAINT TRIAL
Engineer Saeger reported that Suez had to postpone their inspection due to the impending weather this week. A new date has not been given.
AMERICAN RESCUE PLAN ACT
Engineer Saeger reported that he will be taking part in a webinar on February 22, 2022. Saeger explained that he has studied the act and the final rules and requirements have been posted on what the American Rescue Plan Act can be used towards.
VILLAGE HALL HVAC BIDS
Engineer Saeger reported that we are currently waiting for the A/C.
405 S. HICKORY STORM WATER CONNECTION TO SANITARY SEWER
Engineer Saeger reported that the date of June 1, 2022, was given for the completion of work.
CDBG INCOME SURVEY
Engineer Saeger reported that there is no update. Currently the county is reviewing the surveys by block. We have not heard anything back yet.
HEALTH OFFICER’S REPORT – No report.
SAFETY COMMITTEE
There will be a Safety Committee Meeting March 3, 2022, at 10:00am if needed.
ZONING BOARD REPORT
Engineer Saeger reported that three hearings are scheduled for February 17, 2022.
SUPERVISORS REPORT
Mitch Hummert stood in for Supervisor Klein. Hummert reported that the new employees started last week. The street department has been busy working on a water leak and culvert on St. Johns. They are currently still waiting on good weather to complete the Klein Street project. Trucks are ready for the pending snow in the forecast this week.
ATTORNEY’S REPORT
Attorney Durso reported that a petition for annexation and easement has been created and given to Mr. Baldwin. Mr. Baldwin is currently reviewing the documentation. Durso is currently reviewing the request for architectural appearance ordinance.
Trustee Becherer made a motion which was seconded by Trustee Rogers to accept the Officer’s reports. All were in favor. Motion was granted.
COMMITTEE AS A WHOLE
Mayor Smallwood reported that there was a Committee As a Whole meeting on January 25, 2022. The items will be discussed under the Committee Reports. Trustee Becherer made a motion which was seconded by Trustee Rogers to approve the minutes from the Committee As a Whole meeting on January 25, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER
BUDGET
Trustee Becherer reported that the board has been provided with an updated budget and will be added to the Committee As a Whole Agenda.
CD’S
Trustee Becherer reported that CD’s have been taken care of and can be removed.
STREET & UTILITY COMMITTEE – TRUSTEE ROGERS
VACUUM TRUCK
Trustee Rogers made a motion which was seconded by Trustee Mourey to authorize the purchase of a vacuum truck and extra equipment not to exceed $130,000 from Coe Equipment. Roll call was taken: Trustee Rogers, yes; Trustee Mourey, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
SIDEWALK – 205 S MAIN ST
Trustee Rogers reported that they are still waiting for the weather to break.
STREET DEPARTMENT UNIFORMS – No update
POLICE COMMITTEE – TRUSTEE ELBE
CODE RED SYSTEM
Trustee Elbe reported that a meeting is scheduled for Thursday, February 10, 2022, to start the set up and training for the Code Red System.
PARK & CEMETERY COMMITTEE – TRUSTEE HENNING
PARK REFUSE DUMP CONTROLS
Trustee Henning reported that they are waiting on the bond from Midland and then it will be forwarded to Ameren.
FIELD 5 MODIFICATIONS – No update
PARK CAMERAS – No update
SAA/PARK BUILDING – No update
SAA BATTING CAGE REQUEST – No update
TRAIL STUDY GRANT – No update
ORDINANCE COMMITTEE – TRUSTEE MOUREY
ORD 972 CHAP 6 – BUILDING PERMIT FEES
Trustee Mourey made a motion which was seconded by Trustee Becherer to read Ord. No. 972 Ch. 6 – Building Permit Fees by title only. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
Trustee Mourey made a motion which was seconded by Trustee Becherer to adopt Ord. No. 972 Ch. 6 – Building Permit Fees. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
ORD 976 CHAP 12 – REPEALING CATASTROPHIC INJURY
Trustee Mourey made a motion which was seconded by Trustee Becherer to read Ord. No. 976 Ch. 12 – Repealing Catastrophic Injury by title only. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
Trustee Mourey made a motion which was seconded by Trustee Becherer to adopt Ord. No. 976 Ch. 12 – Repealing Catastrophic Injury. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
ORD 977 CHAP 24 – TOW FEES
No motion will be made tonight. Tow Fees have been added to Committee As a Whole agenda.
BUILDING CODES
Trustee Mourey reported that this will be added to Committee As a Whole agenda.
ANNEXATION & BUILDING COMMITTEE – TRUSTEE HOPKINS
VILLAGE HALL FOUNTAINS – No update
WILLOW OAK PROPERTY
Attorney Durso already addressed the update on Willow Oak Property.
GROCERY STORE – No update
SALT STORAGE BUILDING – No update
VILLAGE HALL GENERATOR
Trustee Hopkins would like to add this to Committee As a Whole agenda to discuss bids.
PROPERTY APPRAISAL – No update
BILLS AND PAYROLL
Trustee Becherer made a motion which was seconded by Trustee Mourey to authorize Clerk Parker to pay the bills and payroll from January 8, 2022, through January 21, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Mourey, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
COMMUNICATIONS
UNFINISHED BUSINESS
NEW BUSINESS
EXECUTIVE SESSION
Trustee Rogers made a motion which was seconded by Trustee Elbe to adjourn. All trustees were in favor. Motion was granted to adjourn at 7:57pm.
https://smithton-village.com/wp-content/uploads/2022/02/2.1.22-Board.pdf
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