Village of Smithton Village Board March 15.
Here are the minutes provided by the board:
The meeting at Village Hall was called to order at 7:30pm. Everyone recited the Pledge of Allegiance. Trustees Becherer, Rogers, Elbe, Henning and Hopkins answered roll call. Also present were Mayor Smallwood, Engineer Saeger, Chief Neff, and Attorney Durso. Clerk Parker and Supervisor Klein were absent. Michelle Schlarman attended for Clerk Parker. Foreman Mitch Hummert attended for Supervisor Klein. Trustee Mourey arrived after the Clerk’s report.
CLERK’S REPORT
The Board received a copy. A motion was made by Trustee Becherer which was seconded by Trustee Rogersto approve the minutes from the board meeting held on March 1, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, absent; Trustee Hopkins, yes. Motion was granted.
TREASURER’S REPORT – The Board received a copy.
GOOD OF THE VILLAGE
JR FRENTZEL – Mayor Smallwood reported that Frentzel will delay discussing this item for the present time. This will be removed from the agenda.
Dr. Kevin Schmidt announced that he is running for the Republican State Representative for the 114th District, which includes all of Smithton.
POLICE CHIEF’S REPORT – Chief Neff had nothing to report.
ENGINEER’S REPORT
ISSUED BUILDING PERMITS
Engineer Saeger reported that eight building permits have been issued.
DCEO GRANT – No update
WATER TOWER MAINTENANCE AND PAINT TRIAL
Engineer Saeger reported that the company will be checking the paint test patches at the base
of the water tower on 3-21-22. The other patches will be checked later. When the results of the tests are back the Board will decide on a course of action for painting and maintenance of the tower.
AMERICAN RESCUE PLAN ACT – No update
VILLAGE HALL HVAC BIDS – No update
405 S. HICKORY STORM WATER CONNECTION TO SANITARY SEWER
Engineer Saeger reported that the date of June 1, 2022, is the deadline.
CDBG INCOME SURVEY
Engineer Saeger reported that the two eligible areas for the project next spring are Buchanan and East Street. The scope of the project will need to be decided so that a grant can be applied for.
Engineer Saeger is working on plans for the sanitary sewer replacement on Franklin, Smith, and South Streets. He needs a permit from IEPA to do that work. The application fee for the permit is $2400.00 unless there is no private money being used to fund the project. This project will be paid for with the Village’s public funds. Saeger will proceed with the application.
HEALTH OFFICER’S REPORT – No report
SAFETY COMMITTEE
There will be a Safety Committee Meeting April 7, 2022, at 10:00am if needed.
ZONING BOARD REPORT
Engineer Saeger reported that two hearings are scheduled for Thursday, March 31, 2022.
SUPERVISORS REPORT
Foreman Hummert reported that they are replacing meters as needed. The curbs on Main Street have been power washed and painted. They are working on the PD shooting range. They are starting to clean up the park for opening on April 1st. They are waiting for the new Vac Truck before starting the storm sewer project on Klein Drive.
ATTORNEY’S REPORT
Attorney Durso reported that he is still working on this property.
Trustee Becherer made a motion which was seconded by Trustee Rogersto accept the Officer’s reports. All were in favor. Motion was granted.
COMMITTEE AS A WHOLE
Mayor Smallwood reported on the Committee As a Whole meeting on March 8, 2022. The items will be discussed under Committee Reports. Trustee Becherer made a motion which was seconded by Trustee Rogers to approve the minutes from the Committee As a Whole meeting on March 8, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER
BUDGET
Trustee Becherer reported that the trustees are still working on the budget. Mayor Smallwood reminded them that there are only two more Board Meetings before the Budget must be passed.
LAPTOPS/TABLETS
Trustee Becherer reported that the tablets have been ordered.
STREET & UTILITY COMMITTEE – TRUSTEE ROGERS
BACKHOE – Trustee Rogers reported that Supervisor Klein has not heard back from the person about possibly rebuilding the hydraulic cylinder.
PICKUP TRUCKS
Trustee Rogers reported that Supervisor Klein is getting bids together.
VACUUM TRUCK
Trustee Rogersreported that issues are being addressed on the truck before delivery.
CATCH BASINS – 205 S MAIN ST – No update
STREET DEPARTMENT UNIFORMS – No update
SEWER JETTER
This will be discussed under Ordinance Committee.
POLICE COMMITTEE – TRUSTEE ELBE
INSURANCE – No update
PART TIME POLICE OFFICER
Trustee Elbe stated that this item can be removed from the agenda. Officer Harris came in prior to the meeting to meet the trustees.
PARK & CEMETERY COMMITTEE – TRUSTEE HENNING
PARK REFUSE DUMP CONTROLS
Trustee Henning reported that he has not heard from Ameren yet.
FIELD 5 MODIFICATIONS – No update
PARK CAMERAS
Trustee Henning is still waiting for Ameren to get back to him.
SAA/PARK BUILDING
Trustee Henning reported that Donald Becker plans to start work on the building in the next week or so.
SAA BATTING CAGE REQUEST
Trustee Hopkins stated that the SAA is wanting to put up one bigger batting cage instead of the two that they had. Engineer Saeger and Foreman Hummert looked at the site today and so not see any issues with the new cage. Saeger stated that SAA will install mats over the bleacher sections on diamonds 3 & 4 for safety.
TRAIL STUDY GRANT
Engineer Saeger reported that there will be a presentation at the next Committee As a Whole meeting to update the Board on the Trail Study.
ORDINANCE COMMITTEE – TRUSTEE MOUREY
ORD. 979 – SURPLUS EQUIPMENT
Trustee Mourey made a motion which was seconded by Trustee Becherer to have Ordinance 979 read by title only. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
After Michelle Schlarman read Ordinance 979 by title only – Surplus Equipment, Trustee Mourey made a motion which was seconded by Trustee Becherer to pass Ordinance 979. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
ORD. 980 – CHAP 24 – STOP SIGNS
Trustee Mourey made a motion which was seconded by Trustee Becherer to have Ordinance 980 read by title only. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
After Michelle Schlarman read Ordinance 980 by title only – Chap. 24 – Stop Signs, Trustee Mourey made a motion which was seconded by Trustee Becherer to pass Ordinance 980. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
ORD. 981 – CHAP 38 –WATER RATES – Tabled until further discussion at Committee As A Whole.
VIDEO GAMING FEES
This will be discussed at the next Committee As a Whole meeting.
ANNEXATION & BUILDING COMMITTEE – TRUSTEE HOPKINS
VILLAGE HALL FOUNTAINS
Trustee Hopkins reported that he has not received estimates from Mr. Wolf or Mr. Sprengel yet.
WILLOW OAK PROPERTY
Willow Oak Property will be added to Committee As a Whole agenda.
GROCERY STORE – No update
SALT STORAGE BUILDING – No update
VILLAGE HALL GENERATOR
Trustee Hopkins stated that the next step will be a concrete pad for the generator.
PROPERTY APPRAISAL
This will be discussed at the next Committee As a Whole meeting.
604 N MAIN SIDEWALK
Trustee Hopkins made a motion which was seconded by Trustee Rogers to authorize payment not to exceed $7500.00 for Henke Construction to put in a sidewalk at 604 N Main St. Roll call was taken: Trustee Hopkins, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes. Motion was granted.
BILLS AND PAYROLL
Trustee Becherer made a motion which was seconded by Trustee Rogersto authorize Clerk Parker to pay the payroll from February 19, 2022, through March 4, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
COMMUNICATIONS
A Mayors meeting will be held on Thursday, March 24, 2022, at Poettker Construction Company located in Breese, IL.
UNFINISHED BUSINESS - none
NEW BUSINESS - none
EXECUTIVE SESSION – no
Trustee Rogers made a motion which was seconded by Trustee Becherer to adjourn. All trustees were in favor. Motion was granted to adjourn at 8:07pm.
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