Village of Smithton Board of Trustees met June 20.
Here are the minutes provided by the board:
Mayor Mike Smallwood called the meeting to order at 7:30 pm. Everyone recited the Pledge of Allegiance. Trustees Jason Becherer, Charlie Rogers, Jim Elbe, Tim Hopkins and Todd Reyling answered roll call. Also present were Clerk Annette Parker, Chief Jason Neff, Supervisor Dean Klein, and Attorney Durso. Trustee Jim Mourey and Engineer Saeger were absent. Property owners near 402 S. Julia were in attendance.
CLERK’S REPORT – A motion was made by Trustee Becherer which was seconded by Trustee Rogers to approve the minutes from the Board Meeting held on June 6, 2023. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
TREASURER’S REPORT – The Board received a copy.
GOOD OF THE VILLAGE – The Board approved to allow the resident at 10 N. Smith to proceed with submitting a building permit application for his proposed shed which was approved at a zoning hearing. A motion was made by Trustee Hopkins which was seconded by Trustee Reyling to allow the resident at 10 N. Smith to proceed with submitting a building permit application for his proposed shed which was approved at a zoning hearing. Roll call was taken: Trustee Hopkins, yes; Trustee Reyling, yes; Trustee Becherer, yes; Trustee Rogers, yes; and Trustee Elbe, yes. The motion was carried.
POLICE CHIEF’S REPORT – Chief Neff thanked all the sponsors, volunteers, and golfers who helped to make the Police Department Golf Tournament a very successful event.
Trustee Reyling thanked the Police Department, members of the Street Department, and the Fire Department for their quick action to an incident that happened at a residence and saving someone’s life.
ENGINEER’S REPORT – ENGINEER SCOTT SAEGER
ISSUED BUILDING PERMITS – There have been 3 building permits issued since the last meeting.
159 TURN LANE STU APPLICATION – An update is expected after the next East West Gateway council meeting.
NORCOM 2000 EQUIPMENT ON THE WATER TOWER– September 4 is the scheduled tower renovation start date. The plan is to have the antenna pod mount assembly removed by August 31. The Village requests that Mr. Norton send letters to his customers regarding their service with Norcom2000.
1 N. MAIN – October 3 is the date the property owner will be back to update the Board.
DOUGLAS SANITARY SEWER STUDY – Mayor Smallwood stated that he will give Engineer Saeger instructions to start negotiating with Volkert.
3774 STATE RTE 159 (Kunevich entrance and sewer) – Volkert is working on the legal description and plat for the property that we will be vacating.
402 S. JULIA (HYDAC PROPERTY) FENCE AND STORAGE – This will be discussed under the Zoning Board section of this meeting.
4176 LAUREL OAK RV PARKING - A motion was made by Trustee Rogers which was seconded by Trustee Becherer to approve modifications to Ordinance Section 40-4-9 and allow the request from the resident at 4176 Laurel Oak to park their RV on the side of their house. Roll call was taken: Trustee Rogers, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
SAFETY COMMITTEE – There will be a Safety Committee Meeting July 6, 2023, at 10:00am if needed.
ZONING BOARD REPORT –
JUNE 8 – 118 N. SMITH VARIANCE REQUESTS. Setback variances were issued for a fence and room addition.
JUNE 19 – 402 S. JULIA VARIANCE AND SPECIAL USE REQUEST CONTINUED FROM MAY 4 HEARING.
Surrounding property owners commented on the zoning hearing that was held the night before this Board meeting. The Board had just received a revised drawing of the proposed fence placement. It was decided that more discussion was needed by the Board to make a determination.
A motion was made by Trustee Elbe which was seconded by Trustee Becherer to continue the Hydac zoning matter until the next full board meeting. Roll call was taken: Trustee Elbe, yes; Trustee Becherer, yes; Trustee Rogers, abstain; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
SUPERVISORS REPORT – Supervisor Klein reported that the milling of the park trail has been postponed until June 22. The large storm sewer is in place and they are on their way with the second one. Paving of the trial will be July 6.
Work will be starting soon on the sidewalk by Pete’s Hard Stop.
Supervisor Klein stated that he will be working with Sprengel to prep for the new Village Hall sign installation.
712 LUNCH ROAD DITCH – A work order to clean out the ditch, open the culvert, and sweep up the loose rock on the road has been issued but not completed yet.
304 EUGENIA PIPE REPLACEMENT – This is on hold until the park trail widening is complete.
FIRE HYDRANT FLOW TEST AGREEMENT – Mayor Smallwood stated that we are waiting for the Smithton Fire Department’s attorney to review the contract. Supervisor Klein reported that we will need to purchase the flow test equipment to test the fire hydrants.
ATTORNEY’S REPORT – No update.
Trustee Becherer made a motion which was seconded by Trustee Rogers to accept the Officer’s reports. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
COMMITTEE AS A WHOLE – Mayor Smallwood reported on the Committee As a Whole meeting from June 13. The items will be discussed further under Committee Reports. Trustee Becherer made a motion which was seconded by Trustee Rogers to approve the minutes from the Committee As a Whole meeting on June 13. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hopkins, yes and Trustee Reyling, yes. The motion was carried.
FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER
No report.
STREET & UTILITY COMMITTEE – TRUSTEE ROGERS
SOUTH MAIN PROPERTIES – Work will be starting soon on the sidewalk by Pete’s Hard Stop.
POLICE COMMITTEE – TRUSTEE ELBE
POLICE VEHICLE – Trustee Elbe made a motion which was seconded by Trustee Rogers to purchase a police vehicle from Morrow Brothers, not to exceed $50,000. Roll call was taken: Trustee Elbe, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
HY-DAC PROPERTY –The update was given earlier in the meeting.
TORNADO ALARM SYSTEM – No update.
PARK & CEMETERY COMMITTEE – TRUSTEE MOUREY
SMITHTON LIBRARY STORY WALK IMPLEMENTATION PLAN – No update.
PARK RETAINING WALL SAFETY CONCERNS– No update.
TRAIL PHASE 1 – PARK TRAIL UPGRADES – No update.
TRAIL PHASE 2 – No update.
SMITHTON BALL FIELDS 3 AND 4 LIGHTS – We will be testing some poles that we currently have to see if they will work for installing lights.
ORDINANCE COMMITTEE – TRUSTEE HOPKINS – No report.
ANNEXATION & BUILDING COMMITTEE – TRUSTEE REYLING
VILLAGE HALL SIGN – Trustee Hopkins and Supervisor Klein will reach out to Mr. Sprengel to coordinate preparations for the new sign.
BRIA BUILDING & PROPERTY – This will be discussed further at the next Committee meeting.
SMITHTON SENIOR CENTER – The ceiling tile replacement is in progress.
There was an issue with the stove at the Senior Center. We have contacted a company to take a look at it.
ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM (ITEP) FUNDING AND PLANNING – Engineer Saeger and Trustee Reyling will be attending a seminar to meet with IDOT and assist with further planning.
VILLAGE HALL WALL REPAIR – We are waiting for another bid.
VILLAGE HALL FOUNTAINS – The Public Works Department will be removing the fountains.
BILLS AND PAYROLL - Trustee Becherer made a motion which was seconded by Trustee Rogers to authorize Clerk Parker to pay the bills and payroll from May 27 through June 9, 2023. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
COMMUNICATIONS –None.
UNFINISHED BUSINESS – None.
NEW BUSINESS – None.
EXECUTIVE SESSION – Trustee Elbe made a motion which was seconded by Trustee Rogers to suspend the regular board meeting and enter into Executive Session. Roll call was taken: Trustee Elbe, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
Trustee Elbe made a motion which was seconded by Trustee Rogers to adjourn Executive Session. Roll call was taken: Trustee Elbe, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
Trustee Elbe made a motion which was seconded by Trustee Rogers to go back to regular session. Roll call was taken: Trustee Elbe, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
Trustee Rogers made a motion which was seconded by Trustee Elbe to adjourn the meeting. All Trustees were in favor. The motion was granted to adjourn at 8:43 pm.
https://smithton-village.com/wp-content/uploads/2023/08/Minutes-6-20-23.pdf
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