Carrier Mills-Stonefort Community Unit School District #2 Board of Education met June 26.
Here are the minutes provided by the board:
I) Call to Order by: Mr. Scott Figg at 6:45 p.m.
II) Roll Call by: Mr. Clay Nolen
Present: Issac Craig, Rhonda Felty, Derek Field, Scott Figg, Clay Nolen, and Katie Whiting.
Absent: Ryan Lewis.
III) Recognition of Visitors: None.
IV) Approve Consent Agenda: Motion by Mr. Nolen, 2nd by Mrs. Whiting.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
V) Reports
High School Principal Report – Mr. Jerrell
Mr. Jerrell reported that the custodians have started their summer cleaning schedule. This year they will clean the high school first and then move over to the grade school. Besides their normal cleaning schedule, Mr. Brian Walker, the head custodian, received a list of 46 additional items that need to be fixed/updated. The old lockers have been removed and the new lockers have been installed at the High School.
Mr. Jerrell explained that Summer Hours began on Tuesday, May 30. They are Monday-Thursday from 6:30 am-1:00 pm and Friday from 6:30 am-12:00 pm. He also reported that 21 employees qualified for the attendance bonus this year, meaning they were absent 3.5 or less days throughout the year.
Mr. Jerrell reported that Senior Caleb Roski was named to the GEC All Conference Team in Baseball, Junior Lane Boaz and Sophomore Nate Shafer were both named to the GEC All Conference Honorable Mention Baseball team, and Senior Abbi Musgraves was named to the GEC All Conference Team in Softball. Senior Caleb Roski was the recipient of the 1st Annual John Cummins Memorial Scholarship.
Mr. Jerrell explained that he submitted our DCEO Energy Transition Community Grant on Tuesday, May 30, 2023. The total grant was written for $160,918.00 (5th Grade teacher is $51,943.00, 6th Grade teacher is $51,696.00, School Security Officer is $37,118.00, High School Lockers are $11,763.00, and the High School Driveway & Porch project is $8,398.00). We will receive an additional $74,921 for the 2023 Digital Equity Formula Grant to use for technology. Also, Superintendent Jerrell remind the Board that we have the following Elementary and Secondary School Emergency Relief (ESSER) grants that we have been utilizing since the pandemic began in March of 2020: ESSER I $175,599 (funds used by September 30, 2022), ESSER I Digital Equity $53,000, ESSER II Digital Equity $41,133, ESSER II $866,874 (funds used by September 30, 2023), and ESSER III $2,109,250 (funds used by September 30, 2024). Also, this funding will not last forever, just until September of 2024.
Grade School Principals Report - Mrs. Kuhlmann
Mrs. Kuhlmann reported that the janitors have completed the K-2 wing of the grade school for summer cleaning and began work on the 3-5 wing and the installation of smart boards in this hallway. She is still working with HE Mitchell Construction on receiving estimates on repairing the upper windows in the gym, which are causing the leaks outside of the office, as well as repairs on the gym floor under the bleachers.
Mrs. Kuhlmann explained that the building leadership team met on May 3 to discuss upcoming field trips and fun day, as well as end of the year activities, including awards day. For next year, the team began planning the back-to-school bash, while also working on curriculum needs for upcoming years. Both Meet the Teacher Night and the back-to-school bash will be on August 7, 2023. At this time, plans for the back-to-school bash include free school supplies, hygiene items, haircuts, physicals, food, and prizes. The one school one book novel was chosen for next year and books were purchased using existing grant funds. The team also discussed moving fall parent teacher conferences closer to the midterm date to allow students and parents time to work on classroom issues before nine-week grades are finalized.
Also, Mrs. Kuhlmann reported that curriculum ordering has been completed at the grade school this summer. Due to the K-2 math curriculum (Saxon) being discontinued in the next few years, teachers have decided we will use it for the next two years and then transition to a different curriculum. This should give teachers a year to review curriculum and prepare to make a change to something different. The curriculum used in grades 3-8 is also changing so the committee will be reviewing math curriculum for all grades. Having the same curriculum for all students in grades K-8 has been helpful for language arts/reading, therefore the committee feels this would be a good way to vertically align the math curriculum as well.
VI) Action Items
A) Approve FY23 Amended Budget and Resolutions.
Mr. Jerrell explained that along with Mrs. Debbie Moore, he has now finalized our revenue and our expenditures for this school year. The final budget shows we have received $5,863,916 in revenue and paid out $4,503,883 in expenditures. As of Friday, June 16, we have received all but one of our Evidence Based Funding payments for this year (this final payment is $151,065.96). Overall, the State still owes us $1,412,219.56 (last year at this time it was $291,764.11, two years ago it was $178,370.94, three years ago it was $326,876.00, four years ago it was $192,972.67, five years ago it was $160,225.73, and six years ago it was $277,902.50). This year’s number is a little misleading since this is the first year I have included the ESSER II and ESSER III grants (ESSER II ends on September 30, 2023 and ESSER III ends on September 30, 2024).
If this year is like the last five years, we will receive the final Evidence-Based Funding payment before June 30, the additional Regular & Vocational Transportation and Special Education Transportation by December 31, 2023, and the additional payments in Agriculture, Driver’s Education, Early Childhood, Title I, Title IV, and Title V by July 31, 2023. However, any payment we receive after today will be placed on next year’s budget as revenue.
Motion: To approve the FY23 Amended Budget and Resolutions.
Motion by Mrs. Felty, 2nd by Mr. Craig.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
B) Consider Milk Bids for 2023-2024.
Mr. Jerrell explained that we advertised for milk bids in May and received one bid from Prairie Farms.
Motion: To accept the Milk Bid for Prairie Farms for 2023-2024.
Motion by Mrs. Whiting, 2nd by Mr. Nolen.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
C) Consider Bread Bids for 2023-2024.
Mr. Jerrell explained that we advertised for bread bids in May and received one bid from CRS OneSource.
Motion: To accept the Bread Bid for CRS OneSource for 2023-2024.
Motion by Mrs. Felty, 2nd by Mr. Field.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
D) Consider Fruits/Vegetables/Meats/Paper Goods Bids for 2023-2024.
Mr. Jerrell explained that we advertised for fruits/vegetables/meats/paper goods bids in May and received one bid from CRS OneSource.
Motion: To accept the Fruits/Vegetables/Meats/Paper Goods Bid for CRS OneSource for 2023-2024.
Motion by Mrs. Whiting, 2nd by Mrs. Felty.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
E) Consider Breakfast/Lunch & School Fees.
We will need to increase the breakfast and lunch fees for next year. The state says we should charge $2.86 for lunch. We are currently at $2.75 for lunch and $1.30 for breakfast. If you do not charge what the state sets, they could take away some of your state funding, unless you have proven that you are trying to reach the amount they set. Over the past several years we have raised the prices $0.10 or $0.15 or $0.25 a year to show that we are trying to get closer to the state’s amount. I would recommend raising the breakfast price by $0.05 and the lunch price by $0.10 this year. Our breakfast fee will go to $1.35 and our lunch fee would now be $2.85. Remember, the Grade School students still receive free breakfast and lunch through the CEP grant that Mr. Jerrell successfully applied for several years ago. Finally, we will need to set adult lunches at $3.20, because they must be at least $0.40 higher than student meals.
Our School Fees at the Grade School have been $35, after not raising them last year we will raise them to $40 this year. At the High School we raised the fee last year by one dollar per credit hour to $8, so we will keep this the same this year.
Motion: To approve the Breakfast/Lunch & School Fees for 2023-2024.
Motion by Mr. Nolen, 2nd by Mrs. Craig.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
VII) Non Action Items
WOVSED Governing Board Member.
Mr. Jerrell thanked Mr. Clay Nolen for agreeing to be our WOVSED Representative for this year. The Wabash Ohio Valley Special Education Department (WOVSED) has a 21-member governing board. The board has four meetings a year (June, August, November, and February) which start at 7:00 pm.
B) July Board Meeting: Monday, July 17, 2023 at 6:45 pm.
Mr. Jerrell reminded the Board that that our next School Board meeting will be on the third Monday in July.
VIII) Closed Session
Closed Session
Motion to move to closed session at 7:00 pm for #1, 2, 9, 10, 11, and 14 from the closed meetings act (see attached) by Mrs. Whiting, 2nd by Mrs. Felty.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
Move to Closed Session Minutes
Motion to return to open session at 7:27 pm by Mr. Craig, 2nd by Mrs. Felty.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
Motion to approve the closed meeting minutes as read by Mr. Craig, 2nd by Mrs. Felty.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
IX) Action on Closed Session Items
A) Motion: To accept the resignation of Mrs. Courtney Hilburn as a Grade School Paraprofessional.
Motion by Mrs. Whiting, 2nd by Mr. Craig.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
B) Motion: To approve the dismissal recommendation of Ms. McKenzie Sullivan as a Grade School Paraprofessional.
Motion by Mr. Craig, 2nd by Mr. Nolen.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
C) Motion: To approve the dismissal recommendation of Ms. McKenzie Sullivan as a High School Softball Coach.
Motion by Mr. Nolen, 2nd by Mrs. Whiting.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
D) Motion: To approve the Salaries for the Non-Certified Personnel.
Motion by Mrs. Felty, 2nd by Mr. Nolen.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
E.1) Motion: To hire Officer Gary Stark as a School Security Officer for the 2023-2024 school year.
Motion by Mr. Nolen, 2nd by Mr. Field.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
E.2) Motion: To hire Mr. Chad Deaton as an 8th Grade Basketball Coach.
Motion by Mrs. Whiting, 2nd by Mr. Field.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
E.3) Motion: To hire Mr. Joshua Richardson as a 7th Grade Basketball Coach.
Motion by Mr. Craig, 2nd by Mrs. Whiting.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
E.4) Motion: To hire Mrs. Molly Hughes as a Paraprofessional for the 2023-2024 school year.
Motion by Mrs. Whiting, 2nd by Mr. Field.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
E.5) Motion: To hire Mrs. Kristy Murphy as a Paraprofessional for the 2023-2024 school year.
Motion by Mrs. Whiting, 2nd by Mr. Nolen.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
E.6) Motion: To hire Mr. Jeff Roper as a Part Time High School Math Teacher for 2023-2024.
Motion by Mrs. Felty, 2nd by Mr. Nolen.
Roll Call By: Mr. Nolen
Aye: Mr. Craig, Mrs. Felty, Mr. Field, Mr. Figg, Mr. Nolen, and Mrs. Whiting.
Nay: None.
Absent: Mr. Lewis.
X) Adjourn
Motion: To Adjourn at 7:34 p.m. by Mr. Nolen, 2nd by Mr. Craig.
Voice Vote: All approved Motion Passed
https://www.cmsfcats.org/documents/board-documents/board-minutes/minutes-2022-2023/364804
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