Grayville Community Unit School District #1 Board of Education met Sept. 20.
Here are the minutes provided by the board:
PUBLIC HEARING ON BUDGET:
I. CALL TO ORDER
Public Hearing on Budget was called to order at 6:00 P.M. by Stephanie Hatcher.
ROLL CALL:
x Risley x Hall x Rhinehart
x Browning x Hatcher
AB Campbell x Trimble
Others Present:
x Harrelson x Fetcho x Johnson
Guests in attendance included: Travis Thompson, Torin Lee, Miranda Morris, Stacy Lucas, Ross Calliott
II. FISCAL YEAR 2024 BUDGET HEARING & OPPORTUNITY FOR PUBLIC INPUT - no comments from public participants
III. ADJOURN
Motion by Hall, second by Risley to adjourn the public hearing of the budget at 6:07 P.M.
ROLL CALL:
x Rhinehart AB Campbell x Trimble
x Risley x Hall
x Browning x Hatcher
There being 6 yeas and 0 nays, the motion carried.
AGENDA
I. CALL TO ORDER
A regular meeting was called to order at 6:08 P.M.. by Stephanie Hatcher.
ROLL CALL:
x Browning x Hatcher x Trimble
AB Campbell x Rhinehart
x Hall x Risley
Others Present:
x Fetcho x Harrelson x Johnson
Guests in attendance included: Travis Thompson, Torin Lee, Miranda Morris, Stacy Lucas, Ross Calliott
II. CONSENT AGENDA APPROVAL
● Wednesday, August 16, 2023 - Regular Meeting Minutes
● Destroy Closed Session Audio Tapes Older Than 18 Months
● Financial Reports – Bills
Financial Reports
Transportation Report
Motion by Risley, second by Trimble to approve the consent agenda.
Roll Call:
x Risley x Hatcher AB Campbell
x Browning x Trimble
x Hall x Rhinehart
There being 6 yeas and 0 nays, the motion carried
III. COMMUNICATIONS
A. Recognition of Visitors / Public Comments: Ross Calliott/AGE updated the board with the Community Solar Subscription with Keystone. In May Ameren reviewed the application from Keystone. Ameren proposed a 3-year lead time for $5 million. One-third the size with $320,000 Interconnecting Agreement. With that said, Keystone has two options, 1) Same structure, 30% of subscription, raise from 2 cents up to 2.5 cents per Kw, revenue from $6500 will be down to $2600. In total $8000 in savings with the structure. 2) Community Solar Array, 30% discount, covers all energy for both buildings.
Board agreed to go with the percentage discount option.
B. Board Members
C. Staff:
D. Administrative Reports:
Mr. Fetcho: Softball lights will go up this Saturday with Wayne-White being here to place the light poles. Shannon Reid and his son will be here also with a lift truck. Jon Risley removed the shrubs at the elementary school this past week. Along with removing the dated strubs at Wells the facade at the front entrance will soon be cleaned up. Renewal Rates for IERMP are arriving with a possible 10% rate increase.
Mr. Johnson: TeacherEase is going well. Ms. Morris sat in with the teachers involved with the IAR during the writing presentation and reported it was a very productive presentation. The cafeteria had Italian Day with music and hats for the students recently. Beginning Band/5th grade will be holding an instrument tryout on Thursday, September 21 at 4 P.M. Free popcorn night at the next home game for HSVB. Herd movie night will be September 29th at 6:30 P.M. October 2nd the Herd will be having a meeting at 4 P.M. October 9th-No school/Columbus Day. Fall PSAT/SAT will be October 11. Prek-1st grade will head to the pumpkin patch on October 12. The Fall Book Fair will run from October 16-19th. Parent/Teacher Conferences will be held October 17 and 18th with 2 P.M. dismissals both days. No School October 20th for Parent/Teacher Conference Observance Day.
Mrs. Harrelson: Met with K&K Landscaping at both buildings for landscaping ideas and an estimate. Enrollment at present time is 279. Maintenance Grant projects could be the Boiler at Wells/solutions to fix, removal of walls at Wells. The district has received a TRS penalty of $16,343 for a previous employee. To avoid such penalties, Mrs. Harrelson stressed to the board that teachers or administrators can not have more than a 6% increase in salary compared to previous year of employment if those years could potentially be calculated toward the employee’s pension, which is the highest four consecutive years out of the last ten years of employment. All students will be receiving a $120 debit card for the past summer from Covid Relief funds through the CEP & EBT programs. The band did not participate in Grayville Days since students weren’t ready for it yet. Fairfield National Bank donated $2,500 to student activities and $1,000 to FFA while the Friends of Grayville donated $1,000 toward high school library books. The city contributed $50,000 of TIF receipts toward the pavement project, and nothing obligates the City to do so in the original terms of the agreement. The district received a FOIA request for the number of certified librarians.
IV. New Business
1. Motion to Consider Revised Community Solar Subscription Agreement with Keystone Subject to Legal Counsel Review
Motion by Risley, second by Trimble to Consider Revised Community Solar Subscription Agreement with Keystone Subject to Legal Counsel Review.
Roll Call:
AB Campbell x Rhinehart x Browning
x Hall x Risley
x Hatcher x Trimble
There being 6 yeas and 0 nays, the motion carried.
2. Motion to Approve Fiscal Year 2024 Budget
Motion by Risley, second by Hall to approve the Fiscal Year 2024 Budget as presented.
Roll Call:
x Browning x Hatcher x Trimble
AB Campbell x Rhinehart
x Hall x Risley
There being 6 yeas and 0 nays, the motion carried.
3. Motion to Open Investment Account at FNB for Bell-Ayers Scholarship Fund
Motion by Trimble, second by Risley to Open Investment Account at FNB for Bell-Ayers Scholarship Fund as presented.
Roll Call:
x Risley x Hall x Risley
x Browning x Hatcher
AB Campbell x Rhinehart
There being 6 yeas and 0 nays, the motion carried.
4. Motion to Approve Erin Cunningham as Volunteer
Motion by Risley, second by Hall to Approve Erin Cunningham as Volunteer.
Roll Call:
x Rhinehart AB Campbell x Trimble
x Risley x Hall
x Browning x Hatcher
There being 6 yeas and 0 nays, the motion carried.
VI. CLOSED SESSION: Matters relating to:
1. Personnel Employment & Compensation
2. Student Discipline
Motion Risley, second by Hall to enter into closed session at 7:54 P.M.
Roll Call:
x Hatcher AB Risley x Hall
x Trimble x Browning
x Rhinehart AB Campbell
There being 5 yeas and 0 nays, the motion carried.
Motion by Campbell, second by Browning that the Board return to open session at 9:06 P.M.
Motion carried by unanimous voice vote.
ACTION FOLLOWING CLOSED SESSION
5. Motion to Hire Junior High Cheerleading Coach
Motion by Browning, second by Trimble to Hire Whitney Howell as Junior High Cheerleading Coach.
Roll Call:
x Trimble x Browning x Hatcher
x Rhinehart AB Campbell
AB Risley (left@9:01 P.M.) x Hall
There being 5 yeas and 0 nays, the motion carried.
6. Motion to Hire Junior High Volleyball Coach
Motion by Hall, second by Trimble to Hire Megan Raber as Junior High Volleyball Coach.
Roll Call:
x Browning x Hatcher x Trimble
AB Campbell x Rhinehart
x Hall AB Risley
There being 5 yeas and 0 nays, the motion carried.
7. Motion to Hire Junior High Volleyball Assistant Coach
Motion by Trimble, second by Hall to Hire Karissa Leavens as Junior High Volleyball Assistant Coach.
Roll Call:
x Trimble x Hall AB Risley
x Browning x Hatcher
AB Campbell x Rhinehart
There being 5 yeas and 0 nays, the motion carried.
8. Motion to Approve Marisa Wood as Volunteer HS Assistant Volleyball Coach
Motion by Hall, second by Browning to Approve Marisa Wood as Volunteer HS Assistant Volleyball Coach as presented.
Roll Call:
AB Risley AB Campbell x Rhinehart
x Trimble x Hall
x Browning x Hatcher
There being 5 yeas and 0 nays, the motion carried.
9. Motion to Approve Mickey Hortin as Volunteer JH Assistant Cross-Country Coach
Motion by Trimble, second by Browning to Approve Mickey Hortin as Volunteer JH Assistant Cross-Country Coach as presented.
Roll Call:
x Rhinehart x Browning x Hatcher
AB Risley AB Campbell
x Trimble x Hall
There being 5 yeas and 0 nays, the motion carried.
10. Motion to Increase Officials’ Pay
Motion by Trimble, second by Browning to Increase Officials’ Pay per Athletic Director’s Recommendation and add incentives as needed.
Roll Call:
x Hatcher x Trimble
x Rhinehart x Browning x Hall
AB Risley AB Campbell
There being 5 yeas and 0 nays, the motion carried.
VI. ADJOURNMENT
Motion by Hall, second by Rhinehart to adjourn the meeting at 9:13 P.M.
Motion carried by unanimous voice vote.
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