Fairfield Public School District 112 Board of Education met Sept. 21.
Here are the minutes provided by the board:
Minutes of the Regular Meeting of the Board of Education of Fairfield Public School District No. 112, Wayne County, Illinois, held in the District Board Room, 200 West Center, Fairfield, Illinois, on Thursday, September 21, 2023.
AGENDA #1 – Call to Order – The meeting was called to order at 6:00 P.M. by President Amy Sager, who directed the Secretary to call the roll.
AGENDA #2 – Roll Call – The Secretary called the roll and the following members answered to their names as called and were found to be present:
Amy Sager, Heather Trent, Jamie Jones, Jessica Oliver, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
There being a quorum present, the President declared the Board of Education to be in session for the transaction of business.
OTHERS PRESENT: April Smith, North Side Principal; Joshua Kissen, Center Street Principal; Tom Matthews, Wayne County Press
AGENDA #3 – Public Hearing on the FY24 Budget – A motion was made by member Jamie Jones to Open the Public Hearing on the FY24 Budget. The motion was seconded by member Jason McCulley, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jamie Jones, Jessica Oliver, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
3.1 Public Comments
3.2 A motion was made by member Brandon Berghaus to approve the FY24 Budget as presented. The motion was seconded by member Jamie Jones, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jamie Jones, Jessica Oliver, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
3.3 A motion was made by member Jason McCulley to close the Public Hearing on the FY24 Budget. The motion was seconded by member Heather Trent, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jamie Jones, Jessica Oliver, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
AGENDA #4 – Citizens Non-Agenda Items - None
AGENDA #5 – Approval of Minutes
5.1 A motion was made by member Jason McCulley that the Board of Education minutes for the Regular and Closed Session Meetings held Monday, August 21, 2023 be approved as prepared and made available to all Board of Education members. The motion was seconded by member Brandon Berghaus, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
AGENDA #6 – Financial Reports
6.1 Treasurer’s Report – The Treasurer’s Report, dated August 31, 2023 was presented as follows:
Education Fund $3,785,151.24
Building Fund $680,561.00
Debt Services Fund $138,456.67
Transportation Fund $157,717.22
IMRF Fund $318,037.29
Capital Projects $ 16,369.65
Working Cash Fund $1,285,662.42
Tort Fund $333,746.58
Fire Prevention/Safety Fund $233,851.30
Total $6,949,553.37
There being no additions or corrections, the President declared the Treasurer’s Report will stand approved as presented.
6.2 Payroll – Member Heather Trent made a motion that the salaries for the District for the month of September be approved and ordered paid. The motion was seconded by member Jamie Jones and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
6.3 Monthly Bills – Current bills, as listed, were presented for payment. After examination of the listed bills, member Jamie Jones made a motion to approve the bills for payment. The motion was seconded by member Heather Trent, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
AGENDA #7 – Superintendent’s Report
7.1 Revenue to Expense Report
7.2 Food Service Report
7.3 Transportation Report
7.4 Sale of Surplus Property
7.5 Salary and Benefits Report
7.6 FY24 Bleacher Inspection
7.7 FY24 Risk Management Plan
7.8 Bushue Human Resources Agreement
7.9 Return to Learn Plan
7.10 School Improvement Plan
7.11 Early Intervention Interagency Agreement
7.12 City Sidewalk Project
7.13 Veterans’ Field Batting Cage Donation
AGENDA #8 – Action Items
8.1 A motion was made by member Heather Trent to approve the Sale of Surplus Property as presented. The motion was seconded by member Jamie Jones, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
8.2 A motion was made by member Amy Sager to approve the Risk Management Plan as presented. The motion was seconded by member Brandon Berghaus, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
8.3 A motion was made by member Jamie Jones to approve the Bushue Human Resource Agreement as presented. The motion was seconded by member Heather Trent, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
8.4 A motion was made by member Brandon Berghaus to approve the Return to Learn Plan as presented. The motion was seconded by member Jason McCulley, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
8.5 A motion was made by member Amy Sager to approve the Interagency Agreement as presented. The motion was seconded by member Jamie Jones, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
8.6 A motion was made by member Heather Trent to donate $1,000.00 to the Veterans’ Field Batting Cage Project. The motion was seconded by member Jason McCulley, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
AGENDA #9 – Principals’ Reports
9.1 Center Street
Gaga Ball Pit has returned to Center Street and the students are loving it! The delay came from waiting on turf to arrive in the center of the pit.
Held a “Meet the Colts” assembly for our softball, baseball, and cross country athletes. Gave the new band director and cheer coach the opportunity to show off what they have learned, and both did a fantastic job.
Enrichment program kicked off on September 13th, and we currently have 33 students who are enrolled. The students participated in creating a launch pad that could support a 5-lb rocket, and all they could use was paper related products.
5th grade Tech Fest was September 14th at the Christian Church and students participated in STEM activities that ranged from making roller coasters out of foam pool noodles, to making boats that could stay afloat out of assorted materials.
We ran one of our fire drills on September 19th, and we were out of the building and accounted for in 4 minutes 28 seconds, including the 1-minute wait time. This was faster than our first fire drill from the previous year.
We are holding our 5th grade band night on Tuesday, September 26th which will allow those 5th graders who may be interested in playing an instrument to come and try them out.
After-school tutoring will begin on Tuesday, September 26th, and will last until Thursday, April 25th.
We will be having Spirit Week at Center Street from October 2nd-6th, and we will have dress-up days each day leading up to the Homecoming Parade.
Staff wanted to find an activity or reward for those students who are academically in good standing and don’t have any referrals, so we are going to hold a Dodgeball game for those students on Friday, October 6th to celebrate all of their hard work and following the rules.
We are planning a Fall Carnival on Wednesday, October 11th from 6-7:30pm and the Colt Backers are putting it together. This will also be the Winter Sport’s Parent Meeting, which will be from 5:30-6:00 pm.
Mrs. Smith and I will not be present at the next board meeting because we will be attending the IPA conference in Peoria, and I would like to thank the Board for allowing us the opportunity to go, and participate.
A student discipline issue to discuss during closed session.
9.2 North Side
PTO:
Family Reading Night Campout was a success
Planning for a Fall Carnival on October 13th from 6-7 PM. Needing Volunteers.
Planning for a Chili Supper, Open House on November 9th.
Pre-K:
Enrollment at 104. Holding some slots for E.I. Referrals.
Still need a preschool teacher.
Received notification that we will be monitored. Not sure of dates at this time.
Discuss preschool policy regarding the prohibition of suspension and expulsion in preschool.
School Enrollment, 356.
FCC Athletes visited for High Five Friday.
SEL Grant/ Staff Retainment Grant- Putting together staff spotlights and other staff appreciations.
After-school Tutoring is scheduled to begin on September 26th. North Side will have approximately 30 students enrolled.
AGENDA #10 – Board Members Request/Report
AGENDA #11 – Closed Session to Discuss Information Regarding Appointment, Employment, Retirement or Dismissal of an Employee, Labor Relations, Collective Negotiations, Litigation, Public Office Vacancy and Student Discipline (5ILCS 120/2a)
11.1 A motion was made by member Jamie Jones that the Board enter Closed Session at the hour of 6:51 P.M. The motion was seconded by member Brandon Berghaus, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
11.2 A motion was made by member Jamie Jones that the Board end the Closed Session at the hour of 7:38 P.M. The motion was seconded by member Heather Trent and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
AGENDA #12 – Action Items
12.1 A motion was made by Heather Trent to accept the resignation of Kyle Reel as Paraprofessional. The motion was seconded by member Jamie Jones, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris,
The President declared the motion passed.
12.2 A motion was made by Jason McCulley to accept the resignation of Kyle Reel as Boys’ Track Coach. The motion was seconded by member Jamie Jones, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
12.3 A motion was made by member Heather Trent to hire Raya Horton as Assistant Cheerleading Coach. The motion was seconded by member Brandon Berghaus, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
12.4 A motion was made by member Jamie Jones to hire Grace Pollard, Sadie Powell and Julie Hutson as long-term substitutes for the month of October. The motion was seconded by member Amy Sager, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
12.5 A motion was made by member Heather Trent to accept the intent to retire at the end of the 2026 – 2027 school year by Kim Hillyard. The motion was seconded by member Jamie Jones, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
AGENDA #13 – Informational Items – None
AGENDA #14 – Adjournment – A motion was made by member Jamie Jones that the meeting adjourn at 7:48 P.M. The motion was seconded by member Jessica Oliver, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Brandon Berghaus, Jason McCulley
Members absent: Erica Burris
The President declared the motion passed.
https://docs.google.com/document/d/1J2VTYGllt6s6Kdn5z-mfkiEVUSFw7k_O/edit
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