Village of Smithton Board of Trustees met Sept. 26.
Here are the minutes provided by the board:
Mayor Mike Smallwood called the meeting to order at 7:30 pm. Everyone recited the Pledge of Allegiance. Trustees Jason Becherer, Charlie Rogers, Jim Elbe, Jim Mourey, Tim Hopkins, and Todd Reyling answered roll call. Also present were Administrator Kari Speir, Clerk Annette Parker, Chief Jason Neff, Supervisor Dean Klein and Attorney Carmen Durso.
CLERK’S REPORT – A motion was made by Trustee Becherer which was seconded by Trustee Rogersto approve the minutes from the Board Meeting held on September 5, 2023. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Mourey, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
TREASURER’S REPORT – The Board received a copy.
GOOD OF THE VILLAGE – Mayor Smallwood appointed Terry Bruckert as permanent Village Attorney. A motion was made by Trustee Mourey which was seconded by Trustee Becherer to appoint Terry Bruckert as the permanent replacement after Carmen Durso. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
A motion was made by Trustee Rogers which was seconded by Trustee Elbe to allow CJ’s Pub & Grill to play outside music on the dates requested. Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Becherer, yes; Trustee Mourey, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
POLICE CHIEF’S REPORT – Chief Neff reported that one of our new police cars is now fully equipped with equipment and it is in service. He also reported that the in-car cameras will be installed in a few weeks.
VILLAGE ADMINISTRATOR’S REPORT –
BUILDING PERMITS CONTRACTED – Administrator Speir spoke with Anne with St. Clair County. We will be receiving a letter regarding code updates needed and a draft agreement.
ISSUED BUILDING PERMITS – There have been 8 building permits issued since the last meeting.
MEPRD GRANT – We received the Notice of Award, the agreements were signed, and we received the Notice to Proceed.
159 TURN LANE STU APPLICATION – We received the official letter for the Transportation Improvement Grant from EWG. We will coordinate with IDOT local roads to implement the project.
1 N. MAIN – October 3 is the date the property owner will be back to update the Board.
DOUGLAS SANITARY SEWER STUDY – Administrator Speir will be meeting with Volkert to discuss the status.
3774 STATE RTE 159 (Kunevich entrance and sewer) – This will be presented for Board approval at the next Board meeting.
MAINTENANCE WORK ON WATER TOWER – Outside painting is done except for the logo and the roof. Inside the sandblasting is complete, the intermediate coat is done, the finish coat will be done by the end of the week and after that the cure time is 7 days. After the 7 days we can begin refilling the tank. Once the tank is filled there will be 2 water tests and if both come back fine then we are back in service.
WASTE MANAGEMENT CONTRACT – Our current contract expires December 31. Once approved, an RFP will be sent out to the 2 companies interested, Waste Management and Reliable. Republic Services is not interested.
ENGINEERING SERVICES – Status meeting scheduled this week to discuss 159 Turn Lane and Douglas Sanitary Sewer.
FIRE HYDRANT FLOW TEST AGREEMENT – Intergovernmental Agreements are being reviewed and this will be discussed further.
SAFETY COMMITTEE – There will be a Safety Committee Meeting on October 5, 2023, at 10:00am if needed.
ZONING BOARD REPORT –
HYDAC PROPERTY – 1/5/24 (Fence)
SUPERVISORS REPORT – Supervisor Klein reported that he ordered a pipe freeze kit. He also reported that they have taken down 3 dead trees at the park. The backfilling of rock around the trail is complete. The expanding of the bridges at the Park will be addressed this winter. Installing removable bollards to keep people from driving on the trail was discussed. Trustee Elbe asked Supervisor Klein to look at an area of the trail near Diamond 2 where there is grass coming up between the asphalt.
304 EUGENIA PIPE REPLACEMENT – The pipe has been ordered. One resident’s fence must be removed before construction can begin.
SMITHTON COMMERCIAL CLUB – HAUNTED TRAIL – We are coordinating with the Commercial Club in preparation for the haunted trail.
ATTORNEY’S REPORT – Terry Bruckert thanked the Board and stated that he’s looking forward to working with everyone.
Trustee Becherer made a motion which was seconded by Trustee Rogersto accept the Officer’s reports. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Mourey, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
COMMITTEE AS A WHOLE – Mayor Smallwood reported on the Committee As a Whole meeting from September 12. The items will be discussed further under Committee Reports. Trustee Becherer made a motion which was seconded by Trustee Rogers to approve the minutes from the Committee As a Whole meeting on September 12. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Mourey, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER –
MEETING COMPENSATION – Administrator Speir is working on this.
STREET & UTILITY COMMITTEE – TRUSTEE ROGERS –
STOP SIGNS AT CASS & HIGH STREETS – This will be discussed further at the next Committee meeting.
POLICE COMMITTEE – TRUSTEE ELBE
TORNADO ALARM SYSTEM – No update.
POLICE PERSONNEL – No report.
SECURITY CAMERAS (POLICE DEPT., VILLAGE HALL & YARD WASTE DUMP) - Trustee Elbe made a motion which was seconded by Trustee Mourey to purchase additional security equipment from George Alarm and have it installed for the Police Department and Village Hall for an amount not to exceed $5,000. Roll call was taken: Trustee Elbe, yes; Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
The Yard Waste Dump area will be discussed further at the next Committee meeting.
PARK & CEMETERY COMMITTEE – TRUSTEE MOUREY
SMITHTON LIBRARY STORY WALK IMPLEMENTATION PLAN – The signs and posts are in. Once the benches are back in place at the Park, locations for the story walk posts/signs will be determined. Trustee Mourey reported that there will be opportunities for anyone to sponsor a story walk.
TRAIL PHASE 1 – PARK TRAIL UPGRADES – The fencing rails along the trail from the Park to Sand Rock Road are in need of replacement.
TRAIL PHASE 2 – Discussion is still ongoing for feasible routes.
YARD WASTE DUMP – This will be discussed further at the next Committee meeting.
ORDINANCE COMMITTEE – TRUSTEE HOPKINS – No report.
ANNEXATION & BUILDING COMMITTEE – TRUSTEE REYLING
VILLAGE HALL SIGN – New sign installation will be Wednesday.
BRIA BUILDING & PROPERTY – We received our requested documents for review.
ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM (ITEP) FUNDING AND PLANNING – No update.
VILLAGE HALL WALL REPAIR – This will be discussed further at the next Committee meeting.
MULTI USE TRAIL & MAIN STREET COMMITTEE – TRUSTEE ROGERS
PROPOSED TRAIL ROUTES – Discussion is still ongoing for feasible routes.
MAIN STREET IMPROVEMENTS – We are looking at various improvement ideas for Main Street.
BILLS AND PAYROLL - Trustee Becherer made a motion which was seconded by Trustee Rogers to authorize Clerk Parker to pay the payroll from August 19 through September 1, 2023 and September 2, 2023 through September 15, 2023. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Mourey, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.
COMMUNICATIONS – We received a thank you note from the Freeburg High School Cross Country team thanking us for assisting them in preparations for the recent Cross Country meet and for the use of the Park.
UNFINISHED BUSINESS – Nothing to report.
NEW BUSINESS – Nothing to report.
EXECUTIVE SESSION – None.
Trustee Rogers made a motion which was seconded by Trustee Elbe to adjourn the meeting. All Trustees were in favor. The motion was granted to adjourn at 8:13 pm.
https://smithton-village.com/wp-content/uploads/2023/11/Minutes-9-26-23.pdf
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