SE Illinois News

Village of Smithton Board of Trustees met May 21.

Here are the minutes provided by the board:

Clerk Annette Parker called the meeting to order at 7:00 pm. Everyone recited the Pledge of Allegiance. Trustees Jason Becherer, Charlie Rogers, Jim Elbe, Tim Hopkins, and Todd Reyling answered roll call. Also present were Clerk Annette Parker, Chief Jason Neff, and Attorney Terry Bruckert. Reporter Hans Carpenter, representatives from the Joe McGuire family, and Daryl Koderhandt were in attendance in the audience. Mayor Mike Smallwood, Trustee Jim Mourey, and Supervisor Dean Klein were absent.

A motion was made by Trustee Rogers which was seconded by Trustee Elbe to appoint Trustee Becherer as temporary meeting chairman in Mayor Smallwood’s absence. Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

CLERK’S REPORT – A motion was made by Trustee Elbe which was seconded by Trustee Rogers to approve the minutes from the Board Meeting held on May 7, 2024. Roll call was taken: Trustee Elbe, yes; Trustee Rogers, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

TREASURER’S REPORT – The board received a copy.

GOOD OF THE VILLAGE –

MOBILE HOME RENTAL REQUEST – A request was made for a mobile home property to be a rental property. This request will be discussed further at the next Committee as a Whole meeting.

POLICE CHIEF’S REPORT – No report.

VILLAGE ADMINISTRATOR’S REPORT –

ISSUED BUILDING PERMITS – There were 5 building permits issued since the last meeting. 1 N. MAIN – All inspections have been approved on this property.

VACANT PROPERTIES –

206 S. St. Johns – No update, we are still waiting until September when the property is able to be sold.

310 S. Smith – No update.

COMPREHENSIVE PLAN RESIDENT COMMITTEE – It was determined to not pursue updating the Comprehensive Plan at this time.

159 TURN LANE –

Resolution No. 2024-01 - A motion was made by Trustee Reyling which was seconded by Trustee Rogers to approve Resolution No. 2024-01, Resolution for Improvement. Roll call was taken: Trustee Reyling, yes; Trustee Rogers, yes; Trustee Elbe, yes; and Trustee Hopkins, yes. The motion was carried.

Engineering Services Agreement - A motion was made by Trustee Reyling which was seconded by Trustee Rogers to approve the Engineering Services Agreement with Gonzalez for $149,655. Roll call was taken: Trustee Reyling, yes; Trustee Rogers, yes; Trustee Elbe, yes; and Trustee Hopkins, yes. The motion was carried.

DOUGLAS SEWER EXTENSION – This will be on hold until a new Administrator is hired.

MFT MAINTENANCE ENGINEERING – A motion was made by Trustee Reyling which was seconded by Trustee Rogers to approve Resolution No. 2024-02, MFT Resolution for Maintenance. Roll call was taken: Trustee Reyling, yes; Trustee Rogers, yes; Trustee Elbe, yes; and Trustee Hopkins, yes. The motion was carried.

DRAINAGE – This will be discussed further at the next Committee as a Whole meeting.

SAFETY COMMITTEE – There will be a Safety Committee Meeting on June 6, 2024, at 10:00am if needed.

ZONING BOARD REPORT –

HYDAC PROPERTY – 7/26/24 (Fence) – We are monitoring this property and waiting until the July 26 deadline for any further action.

SUPERVISOR’S REPORT – Trustee Rogers reported that 3 of the Public Works employees have completed their CDL training last week.

ATTORNEY’S REPORT – Attorney Bruckert reported that there were cases he attended in court with one of them being an unwanted solicitor.

Trustee Rogers made a motion which was seconded by Trustee Elbe to accept the Officer’s reports. Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

COMMITTEE AS A WHOLE –

Trustee Becherer reported on the Committee As a Whole meeting from May 14, 2024. The items will be discussed further under Committee Reports. Trustee Rogers made a motion which was seconded by Trustee Elbe to approve the minutes from the Committee As a Whole meeting on May 14. Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER – No report.

STREET & UTILITY COMMITTEE – TRUSTEE ROGERS

NO LEFT TURN SIGN AT WALTONS – This has been installed.

POLICE COMMITTEE – TRUSTEE ELBE

POLICE VEHICLE - Trustee Elbe made a motion which was seconded by Trustee Rogers to approve the purchase of up to $65,000 for a 2023 F150 police responder crew cab. Roll call was taken: Trustee Elbe, yes; Trustee Rogers, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

TORNADO ALARM SYSTEM – No update.

PARK & CEMETERY COMMITTEE – TRUSTEE MOUREY

FIELD 5 – Trustee Hopkins stated that he has received a few donations, and he would like this to be discussed further at the next Committee as a Whole meeting.

PARK TRAIL – PHASE 2 DISCUSSION AND PLAN – This will continue to be discussed.

BALLFIELD LIGHTS – This will be discussed at the next Committee meeting.

ORDINANCE COMMITTEE – TRUSTEE HOPKINS – No report.

ANNEXATION & BUILDING COMMITTEE – TRUSTEE REYLING

BRIA BUILDING & PROPERTY FUTURE PLAN – We have closed on this property, and this will be discussed further at the next Committee meeting.

VILLAGE HALL ROOF REPAIR – This will be discussed further at the next Committee as a Whole meeting.

MULTI USE TRAIL & MAIN STREET COMMITTEE – TRUSTEE ROGERS

PROPOSED TRAIL ROUTES – No update.

MAIN STREET IMPROVEMENTS – No update.

BILLS AND PAYROLL - Trustee Rogers made a motion which was seconded by Trustee Elbe to authorize Clerk Parker to pay the payroll from April 13 through April 26 and April 27 through May 10. Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hopkins, no; Trustee Reyling, no; and Trustee Becherer, yes. The motion was carried.

COMMUNICATIONS –Nothing to report.

UNFINISHED BUSINESS – Nothing to report.

NEW BUSINESS –Nothing to report.

EXECUTIVE SESSION – Nothing to report.

Trustee Rogers made a motion which was seconded by Trustee Elbe to adjourn the meeting. All Trustees were in favor. The motion was granted to adjourn at 7:37 pm.

https://smithton-village.com/wp-content/uploads/Minutes-5-21-24.pdf