SE Illinois News

Village of Smithton Board of Trustees met June 4.

Here are the minutes provided by the board:

Mayor Michael Smallwood called the meeting to order at 7:00 pm. Everyone recited the Pledge of Allegiance. Trustees Jason Becherer, Jim Elbe, Jim Mourey, Tim Hopkins, and Todd Reyling answered roll call. Also present were Clerk Annette Parker, Chief Jason Neff, Supervisor Dean Klein and Attorney Terry Bruckert. Trustee Charlie Rogers was absent. There was no one in the audience.

CLERK’S REPORT – A motion was made by Trustee Becherer which was seconded by Trustee Elbe to approve the minutes from the Board Meeting held on May 21, 2024. Roll call was taken: Trustee Becherer, yes; Trustee Elbe, yes; Trustee Mourey, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

TREASURER’S REPORT – No report.

GOOD OF THE VILLAGE –

CJ’s PUB & GRILL OUTSIDE MUSIC PERMIT REQUEST - A motion was made by Trustee Mourey which was seconded by Trustee Elbe to approve CJ’s outside music request. Roll call was taken: Trustee Mourey, yes; Trustee Elbe, yes; Trustee Becherer, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

POLICE CHIEF’S REPORT – Chief Neff reported that there were 135 calls for service for the month of May. There were 66 traffic stops, 2 accidents, 2 assists to other agencies and 1 ordinance violation.

VILLAGE ADMINISTRATOR’S REPORT –

ISSUED BUILDING PERMITS – There were 2 building permits issued since the last meeting.

VACANT PROPERTIES –

206 S. St. Johns – No update, we are still waiting until September when the property is able to be sold.

310 S. Smith – Chief Neff reported that there has been some work done.

COMPREHENSIVE PLAN RESIDENT COMMITTEE – It was determined to not pursue updating the Comprehensive Plan at this time.

159 TURN LANE – No update.

DOUGLAS SEWER EXTENSION – This will be on hold until a new Administrator is hired.

MFT MAINTENANCE ENGINEERING – No update.

DRAINAGE – It was determined to send letters to all affected property owners and hopefully they will all work together to resolve the drainage issues.

SAFETY COMMITTEE – There will be a Safety Committee Meeting on June 6, 2024, at 10:00am if needed.

ZONING BOARD REPORT –

HYDAC PROPERTY – 7/26/24 (Fence) – We are monitoring this property and waiting until the July 26 deadline for any further action.

SUPERVISOR’S REPORT – Supervisor Klein reported that all yellow, no parking areas on Main Street have been painted as well as Village owned properties parking lots.

ATTORNEY’S REPORT – Attorney Bruckert reported that he’s been handling citations and court hearings for ordinance violations.

Trustee Becherer made a motion which was seconded by Trustee Elbe to accept the Officer’s reports. Roll call was taken: Trustee Becherer, yes; Trustee Elbe, yes; Trustee Mourey, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

COMMITTEE AS A WHOLE –

Mayor Smallwood reported on the Committee As a Whole meeting from May 30, 2024. The items will be discussed further under Committee Reports. Trustee Becherer made a motion which was seconded by Trustee Elbe to approve the minutes from the Committee As a Whole meeting on May 30. Roll call was taken: Trustee Becherer, yes; Trustee Elbe, yes; Trustee Mourey, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER – Trustee Becherer made a motion which was seconded by Trustee Mourey to approve the renewal of 3 CDs at 1st National Bank of Waterloo at 5% for 7 months. Roll call was taken: Trustee Becherer, yes; Trustee Mourey, yes; Trustee Elbe, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

STREET & UTILITY COMMITTEE – TRUSTEE ROGERS

No report.

POLICE COMMITTEE – TRUSTEE ELBE

LPR - Trustee Elbe made a motion which was seconded by Trustee Becherer to purchase police equipment not to exceed $18,000. Roll call was taken: Trustee Elbe, yes; Trustee Becherer, yes; Trustee Mourey, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

TORNADO ALARM SYSTEM – No update.

PARK & CEMETERY COMMITTEE – TRUSTEE MOUREY

FIELD 5 – Donations have been confirmed from various organizations and we are reaching out to others to finalize the plans and costs for the field 5 infield work.

PARK TRAIL – PHASE 2 DISCUSSION AND PLAN – This will continue to be discussed.

BALLFIELD LIGHTS – We’ve received another quote and will get a complete scope of work and move the project forward.

ORDINANCE COMMITTEE – TRUSTEE HOPKINS – No report.

ANNEXATION & BUILDING COMMITTEE – TRUSTEE REYLING

BRIA BUILDING & PROPERTY FUTURE PLAN –We have closed on this property and are discussing the next steps.

VILLAGE HALL ROOF REPAIR – Trustee Reyling made a motion which was seconded by Trustee Elbe to have Taylor Roofing replace the Village Hall roof for an amount not to exceed $45,000. Roll call was taken: Trustee Reyling, yes; Trustee Elbe, yes; Trustee Becherer, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. The motion was carried.

MULTI USE TRAIL & MAIN STREET COMMITTEE – TRUSTEE ROGERS

PROPOSED TRAIL ROUTES – No update.

MAIN STREET IMPROVEMENTS – No update.

BILLS AND PAYROLL - Trustee Becherer made a motion which was seconded by Trustee Mourey to authorize Clerk Parker to pay the bills and payroll from May 11 through May 24. Roll call was taken: Trustee Becherer, yes; Trustee Mourey, yes; Trustee Elbe, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

COMMUNICATIONS –Nothing to report.

UNFINISHED BUSINESS – Nothing to report.

NEW BUSINESS –Nothing to report.

EXECUTIVE SESSION – Nothing to report.

Trustee Elbe made a motion which was seconded by Trustee Hopkins to adjourn the meeting. All Trustees were in favor. The motion was granted to adjourn at 7:35 pm.

https://smithton-village.com/wp-content/uploads/Minutes-6-4-24.pdf