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City of Carmi City Council met March 4.

Here are the minutes provided by the council:

The Carmi City Council met Tuesday, March 4, 2025, at 5:30 p.m. in the Council Room of the Municipal Building, 225 East Main Street.

Prior to opening the council meeting, Mayor Pollard asked Alderman Winkleman to give the invocation followed by the Pledge of Allegiance.

Mayor Pollard presided with the following Aldermen present: Steve Winkleman, Mark W. Blake, Tracy Nelson, Lacey Bradshaw, Jeremy Courson, Mike Knight, Sheila Headlee and Doug Hays.

The minutes from the February 18, 2025 council meeting were presented. Motion was made by Alderperson Courson and seconded by Alderperson Hays to approve the minutes as presented. The motion carried on roll call by each Alderperson present answering “yes.”

The minutes from the February 18, 2025, closed session meeting were also presented for approval. Alderperson Winkleman made a motion to approve closed minutes as presented with a second by Alderperson Courson. The motion carried on roll call by each Alderperson present answering “yes.”

For council consideration, discussion, and possible approval

a) Resolution No. 03.04.2025; A supplemental Resolution for Saunders Avenue. Now that construction is complete, as part of the final paperwork, the original resolution needs to be amended due to the contractor’s bid for the project and repairs to the poor subgrade encountered. Alderperson Headlee made a motion to approve Resolution No. 03.04.2025. The motion was seconded by Alderperson Courson. The motion carried on roll call by each Alderperson present answering “yes.”

b) Resolution No. 03.05.25; A resolution authorizing an agreement with DA Ingram Properties, LLC, for a redevelopment project located at 105 East Main Street Utilizing Tax Increment Financing. City Administrator, Holly Healy, was present to discuss the resolution. The Reppert’s Building has been purchased by the Ingram’s. They are planning on doing some remodeling which will cost approximately $60,000 with a 50% forgiveness; therefore, the max reimbursement from the City of Carmi would be $30,000. The space will be utilized for commercial business. Alderperson Winkleman made a motion to approve Resolution No. 03.05.25. Alderperson Hays seconded the motion. The motion carried on roll call by each Alderperson present answering “yes.”

c) Open and accept bids for a culvert only at Bradshaw Park. City Administrator, Holly Healy presented two bids for opening. The first bid was from Enlow Inc. from Olney Illinois. Two proposals were presented: 14-gauge arch pipe 42” as specified x 304 feet with lifting lugs and 8 arch hugger bands for $29,088.74. The second proposal was for 12-gauge arch pipe 42” state spec 304 feet with lifting lugs and 8 arch hugger bands for $36,934.23. The second bid was from Belford Coring for a 304-foot x 42” culvert @ $85.00 per foot arched 14-gauge, 8 bands for a total bid of $27,320. Alderperson Winkleman made a motion to accept the bid from Belford Coring for $27,320. The motion was seconded by Alderperson Nelson The motion carried on roll call by each Alderperson present answering “yes.”

d) Accept bid for Radio Read Water Meter Project (funded by IEPA loan with forgiveness at 1% interest). City Administrator, Holly Healy, presented the bid tabulations prepared earlier from the bid opening held on February 27, 2025 at 10:00 a.m. The bids are as follows:

1. Followell Construction bid at $1,309,777.00

2. Wiggs Excavating bid at $1,300,910.00

Discussion was held regarding where the funds would be paid from. They will be paid from Light and Water. Alderperson Winkleman made a motion to accept the bid by Wiggs Excavating for $1,300,910.00. The motion was seconded by Alderperson Nelson. The motion carried on roll call by each Alderperson present answering “yes.”

e) Accept bid for 500,000 Gallon Pedespher Elevated Water Tank Painting (funded by IEPA loan forgiveness with 1% interest). The following bid tabulation was presented from the bid opening held on February 27, 2025 at 10 a.m.:

1. Elevation Coatings & Restoration at $729,750.00

2. Neumann Company Contractors, Inc. at $776,500.00.

3. Maxcor Inc. at $818,158.00

This will also be paid from Carmi Light and Water. Alderperson Hays made a motion to accept the bid from Elevation Coatings & Restoration for $729.750.00. The motion was seconded by Alderperson Winkleman. The motion carried on roll call by each Alderperson present answering “yes.”

f) North American Substation Services, LLC (NASS) quote for City of Carmi Transformer Re-Gasket and L T C Inspection (Light Plant) for $76,250.00. City Supervisor, Brad Attebury, discussed the quote received for repairing Transformer B. Attebury stated “If transformer A would have a problem, Transformer B needs to be fixed in order to provide electric to the residents of the City of Carmi. Current B is not operable.” Attebury went on to say the maximum the generators could run the town would be a few days. Discussion was held regarding the necessity of the upgrades. Attebury said it could last for 30 years but he would not want to be without a back-up transformer and the citizens be without power for an undetermined amount of time. Alderperson Headlee said she felt it was a reasonable price for the repairs. Alderperson Bradshaw asked how much money was in reserves and Mayor Pollard said around $150,000. After no further questions, Alderperson Nelson made a motion to approve the repair of Transformer B by North American Substation Services LLC for $76,250.00 given this is a time sensitive matter. Alderperson Blake seconded the motion. The motion carried on roll call by each Alderperson present answering “yes.”

Reports and/or updates from Mayor Pollard

None.

Reports from Standing Committees

None.

Business or Comments from Visitors

None

Closed Session to discuss personnel and property issues with action to follow:

At 6:10 p.m. Alderman Headlee made a motion to go into closed session with no action to follow. Alderperson Hays seconded the motion. The motion carried on roll call by each Alderperson present answering “yes.”

Adjournment

At 6:30 p.m. Alderman Hays made a motion to adjourn. Motion was seconded by Alderman Bradshaw. The motion carried on roll call by each Alderman present answering “yes.”

https://cityofcarmi.org/minutes-city-council-meeting-march-4-2025/