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City of Carmi City Council met Aug. 18.

Here are the minutes provided by the council:

A public hearing was held at 5:15 p.m. for the proposed grant application to the Illinois Department of Natural Resources Open Space Land Acquisition and Development (OSLAD). Mayor Stendeback turned the hearing over the Jim Brown, engineer from Brown & Roberts, Inc., to discuss the purpose of the hearing and what the grant would be used for. Mr. Brown stated that it was a grant the City had qualified for which would allow the City to make some upgrades to Bradshaw Park.

The Carmi City Council held the regular monthly council meeting on August 18, 2025, at 5:30 p.m.following the public hearing. The meeting was called to order by Mayor Stendeback.

Prior to opening the council meeting, Mayor Stendeback asked Alderman Jack Bradshaw to givethe invocation followed by the Pledge of Allegiance.

Mayor Stendeback presided with the following Alderpersons present: Mark W. Blake, TracyNelson, Lacey Bradshaw, Mike Knight, Doug Hays and Jack Bradshaw. Absent: Greg Knight and JeremyCourson.

The Council Meeting Minutes from July 5, 2025, were presented for approval. Alderperson Blakemade a motion to approve with a second by Alderperson Lacey Bradshaw. The motion carried on roll callby each Alderperson present answering “yes.”

The July 2025 Financial Reports for the City of Carmi and Light & Water Departments werepresented for approval. Alderperson Lacey Bradshaw made a motion to approve the Financial Reportswith a second by Alderperson Blake. The motion carried on roll call by each Alderperson present answering“yes.”

The vendor invoices for August 2025 were presented for authorization and approval for the City ofCarmi and Light & Water Departments. Alderperson Hays made a motion to approve the vendor invoicesfor July 2025 with a second by Alderperson Lacey Bradshaw. The motion carried on roll call by eachAlderperson present answering “yes.”

For council consideration, discussion, and possible approval

a.Resolution 08.20.2025; A resolution to close the alley between Main Street & RobinsonStreet between Main Cross and The Webb-Hay Property Boundary on October 9, 2025,for the White County Farm to Table Dinner. Alderperson Blake made a motion to approvethe resolution with a second by Alderperson Nelson. The motion carried on roll call byeach Alderperson present answering “yes.

b. Resolution 08.21.2025; A resolution to close the alley between Main Street & RobinsonStreet between Main Cross and the 219 W. Robinson Street Property Boundary on October9, 2025, for the White County Farm to Table Dinner. Alderperson Hays made a motion toapprove the above resolution with a second by Alderperson Blake. The motion carried onroll call by each Alderperson present answering “yes.”

c. Resolution 08.22.25; A resolution setting the Electric Cost Adjustment. The resolution tokeep the cost adjustment at the current rate of.0854 for the next 6 months was presented.A motion was made by Alderperson Lacey Bradshaw and seconded by Alderperson Haysto approve the above resolution. The motion carried on roll call by each Alderpersonanswering “yes.”

d. Payment Invoice – Brown & Roberts, Inc. for the Carmi Municipal Airport in the amount of$3,161.31 (payable from Airport Fund). A motion was made by Alderperson Nelson and second byAlderperson Lacey Bradshaw to approve the above invoice. The motion carriedon roll call by each Alderperson present answering “yes.”

e. Brown & Roberts, Inc. Job 2024-198 Rosebud Street Watermain C/O invoice in the amountof $2441.60 (Payable from TIF 2). Alderperson Hays made a motion to approve the aboveinvoice with a second by Alderperson Jack Bradshaw. The motion carried on roll call byeach Alderperson present answering “yes.”

f. Brown & Roberts, Inc. Job 2025-097 Schumaker Street RBI C/O invoice in the amount of$8,947.50 (Payable from Rebuild Grant). Alderperson Nelson made a motion to approvethe above invoice with a second by Alderperson Hays. The motion carried on roll call byeach Alderperson present answering “yes”.

g. Brown & Roberts Inc. Job 2024-074 Rebuild IL DCEO Contract A – Water SystemImprovements C/O in the amount of $1043.00 (Payable from Rebuild Grant). AlderpersonHays made a motion to approve the invoice with a second by Alderperson Blake. Themotion carried on roll call by each Alderperson present answering “yes.”

h. Contractor’s Partial Payment Estimate to Wiggs Excavating, Inc. Job 24-074-06 ContractA Watermains & PRS in the amount of $42,564.90 (Payable from Rebuild Grant).Alderperson Hays made a motion to approve the above contractor’s partial payment witha second by Alderperson Blake. The motion carried on roll call by each Alderpersonpresent answering “yes.”

i. Brown & Roberts, Inc. Job 2025-060 – 500,000 Elevated Water Tank C/O in the amount of$14,770.70 (Payable from IEPA Loan Proceeds). Alderperson Hays made a motion toapprove the above invoice with a second by Alderperson Lacey Bradshaw. The motioncarried on roll call by each Alderperson present answering “yes.”

j. Contractor’s Partial Payment Estimate to Elevation Coatings & Restoration, LLC. 500,000-gallon pedesphere elevated water tank painting Job 25-060 in the amount of $200,835.00(Payable from IEPA Loan proceeds). Alderperson Hays made a motion to approve theabove partial payment estimate with a second by Alderperson Blake. The motion carriedon roll call by each Alderperson present answering “yes.

k. Change Order No. 25-060-01 Elevation Coatings & Restoration for the 500,000-gallonpedesphere elevated water tank. City Supervisor, Brad Attebury, stated the change orderwas for an increase of $10,000. Alderperson Blake made a motion to approve the changeorder as noted above with a second by Alderperson Jack Bradshaw. The motion carriedon roll call by each Alderperson present answering “yes.

l. Resolution 08.19.2025; Council Resolution of Support for Illinois Department of NaturalResources (IDNR) for an Open Space Land Acquisition and Development (OSLAD) GrantProgram. Mayor Stendeback stated this supports the public hearing that was held beforethe regular meeting. Alderperson Hays made a motion to approve the above resolutionwith a second by Alderperson Jack Bradshaw. The motion carried on roll call by eachAlderperson present answering “yes.”

m. Conger & Elliott Prof. Corp. Statement No. 5 in the amount of $247.50 (Pay $123.75 fromTIF 1 and pay $123.75 from TIF 2). Alderperson Lacey Bradshaw made a motion toapprove the above statement with a second by Alderperson Hays. The motion carried onroll call by each Alderperson present answering “yes.”

n. Moran Economic Development Invoice in the amount of $2,042.50 for TIF Administrationand Audit ($1045 payable from TIF 1 and $997.50 payable from TIF 2). Alderperson Haysmade a motion to pay the above invoice with a second by Alderperson Lacey Bradshaw.

o. The motion carried on roll call by each Alderperson present answering “yes.’Brown & Roberts Bid Tabulation for Sycamore Street Watermain Replacement waspresented. Jim Brown from Brown & Roberts, Inc. was present to discuss. Mr. Brownstated the City had received two grants for this particular project. The project wasadvertised and put out for bids (following the state guidelines) earlier in the year. The bidtabulation was presented to the Council which shows a low bid from Wiggs Excavating of$550,515.00. A discussion was held regarding how it is determined what waterinfrastructure is replaced. Mr. Brown said for every grant released, there are certain criteriathat particular area must meet. The Sycamore area project met those qualifications. CitySupervisor, Brad Attebury, stated there have been multiple leaks in the lines on SycamoreStreet and in that general area. The question was asked if this work would cause the sameproblems for homeowners as the Hillsdale Project did a few years ago. Mr. Attebury saidthe new lines will include setters but not relocation of water lines for the homeowner. Healso said we follow the state plumbing code which calls for each home to have anexpansion tank or pop-off valve. The question was also asked if we would be notifyinghomeowners. City Administrator, Holly Healy, stated every home affected will have theirdoor tagged letting them know they willbe affected. The total cost of the project is $550,515with the City having to pay approximately $105,389.65 with an IEPA loan for 30 years at1% interest. Mr. Attebury said this will benefit the residents in the above locations as wellas the City. Alderperson Hays made a motion to accept the low-bid tabulation from WiggsConstruction in the amount of $550,515.00. Alderperson Blake seconded the motion. Themotion carried on roll call by each Alderperson present answering “yes.”

p. Brown & Roberts, Inc. Discussion of IEPA Loan for 200,000-gallon ground storage tank.Mr. Brown said this project had been included in the IEPA’s FY2026 intended funding listwith 30% principal forgiveness. The total amount of the project is $1,556,000. Mr. Atteburysaid the City provides both Crossville and Brownsville with water. When both towns pullwater at the same time, an alarm goes off for low water in the tanks and an employee hasto go to the plant to shut them off which creates overtime, somewhere between 8-10 hoursa month. Supervisor Attebury said at this time, he feels with the loan forgiveness at only30%, this is not a high-priority project. Mr. Brown agreed. After discussion, AlderpersonBlake made a motion to not proceed with this particular project. Alderperson JackBradshaw seconded the motion. The motion carried on roll call by each Alderpersonpresent answering “yes.”

Reports and/or updates from Mayor StendebackMayor Stendeback informed the public regarding the credit-card processing fees Carmi Light andWater is being charged. At this time, the projected cost to Carmi Light and Water could bearound $400,000. He stated he had been talking with different institutions trying to figure out asolution to the problem, but it could possibly come down to only accepting cash or check in theoffice or the resident setting up an ACH draft. The Mayor will update the council on any furtherinformation obtained.

Halloween Trick or Treat hours were set for October 31st from 4 p.m. until 8 p.m.

Reports from Standing CommitteesChief Carter reported Integrity Roofing had completed the new roof at the Police Department.Supervisor Attebury added that gutters have been ordered and will be installed as well.

Business or Comments from VisitorsNone

Closed SessionNone.

AdjournmentAt 6:14 p.m. Alderperson Jack Bradshaw made a motion adjourn. The motion was seconded byAlderperson Hays. The motion carried on roll call by each Alderperson present answering “yes.”

https://cityofcarmi.org/minutes-city-council-meeting-city-of-carmi-august-18-2025/