Davis Junction Board of Trustees met Tuesday, Nov. 8.
Here are the minutes as provided by Davis Junction:
VILLAGE OF DAVIS JUNCTION REGULAR BOARD MEETING MINUTES Tuesday, November 8, 2016 @ 7:00 p.m. Village Hall, 106 N. Elm Street, Davis Junction, Illinois
VILLAGE PRESIDENT Rick Wurm VILLAGE TRUSTEES John Talbot, Jason Grimes, William Luchsinger, Deana Simpson, Jen Christenson, and Bill Motisi VILLAGE CLERK Sandie Maahs VILLAGE TREASURER Brenda Ognibene VILLAGE ATTORNEY Dan Bolin
Others in Attendance: Jamey Young (Municipal Superintendent)
CALL TO ORDER Rick opened the meeting at 7:00 p.m.
PLEDGE OF ALLEGIANCE Rick led the Pledge of Allegiance.
NEW BUSINESS
ADMINSTRATION
VILLAGE CLERK – Sandie Maahs ? Roll Call
Sandie took roll call. William and Bill were absent.
Approval of October 11, 2016 Regular Board Meeting minutes
Deana made a Motion to approve the October 11, 2016 Regular Board Meeting minutes. John seconded the Motion. Motion passed on unanimous voice vote of those present.
Discussion and possible approval of the Village of Davis Junction 2017 Meeting Schedule
John made a Motion to Approve the 2017 Meeting Schedule. Jason seconded the Motion. Motion passed on unanimous voice vote of those present.
Discussion and approval of Resolution 16-17 - A Resolution Adopting a Policy Governing the Retention and Destruction of Public Records Dan explained that this is a policy that implements locally, and explains in simpler terms, the Local Records Act requirements. Deana made a Motion to Approve Resolution 16-17 - A Resolution Adopting a Policy Governing the Retention and Destruction of Public Records. John seconded the Motion. Motion passed on the following roll call vote:
Jen, John, Deana, and Jason: yes Bill and William: absent
TREASURER – Brenda Ognibene ? Ratification of Emergency Expenditures There were no emergency expenditures.
Treasurers Report
John made a Motion to Approve the Treasurers Report. Jason seconded the Motion. Motion passed on the following roll call vote:
John, Deana, Jason, and Jen: yes Bill and William: absent ? Approval of Bills Payable
Jason made a Motion to Approve the Warrant List/Bills Payable. Deana seconded the Motion. Motion passed on the following roll call vote:
Deana, Jason, Jen, and John: yes Bill and William: absent
PRESIDENT – Rick Wurm
Water Bill Drawing
Brenda drew the winner. Patrick Yarolem will receive $25.00 off of his next water bill.
Discussion and possible approval of Ordinance 16-08 – An Ordinance Accepting Dedication of Public Improvements (Harvest Glenn Plat No. 10) Dan explained that this Ordinance accepts the remaining public improvements in Harvest Glenn Plat 10 before the deadline set forth in the settlement agreement. Deana made a Motion to Approve Ordinance 16-08 – An Ordinance Accepting Dedication of Public Improvements (Harvest Glenn Plat No. 10). John seconded the motion. Motion passed on the following roll call vote: Deana, Jason, Jen, and John: yes
Bill and William: absent
Rick stated that he spoke with Jesse Visocnik and the originally scope of the project has been completed. The Board discussed a few cameras that will be replaced as they are damaged. Rick asked that the invoices for the payment owed to Jesse Visocnik be added to the agenda for the Administrative Meeting in November.
John made a Motion to Allow William Luchsinger to Participate Remotely Due to Work. Deana seconded the Motion. Motion passed on unanimous voice vote of those present.
William joined the meeting via telephone at 7:13 p.m.
Sandie discussed with the Board that the Board Packets are bookmarked.
COMMITTEES
PARKS – John Talbot John stated that the Christmas Party is December 10, 2016 from 1:00 p.m. to 4:00 p.m.
John stated that the ice skating rink is going to be a hit as people are talking about it.
John stated that he did receive information regarding the circus. John asked that ‘circus’ be added to the first Committee of the Whole Meeting in December.
John stated that the parking blocks in the park parking lot are being painted and put back into place.
STREETS & DITCHES – Jason Grimes Jason stated that the street lights on Lincoln Street are on; however, there is one light not working that he will let them know about. Jason stated that they have to finish up the landscaping and that will be about it for the project.
Discussion and possible award of the Ogle Crossings Sump Pump Project
Jason explained that the bid opening was on November 4th and that Stenstrom was the low bidder. Willett Hofmann has recommended awarding the project to Stenstrom. Jason made a Motion to Award the Ogle Crossings Sump Pump Remediation Project to Stenstrom for $45,709.00. John seconded the Motion. Motion passed on the following roll call vote:
Jason, William, Jen, John, and Deana: yes Bill: absent
Discussion and possible approval of quotes to replace garage doors at maintenance building
Jason made a Motion to Accept a Quote from Raynor Door Authority for $19,688.00. Deana seconded the Motion. Motion passed on the following roll call vote:
William, Jen, John, Deana, and Jason: yes Bill: absent
Rick received an email from Ken Diehl stating that he liked the way that Lincoln Street turned out.
UTILITIES – Deana Simpson ? Discussion of WWTP maintenance items
Deana discussed digester maintenance, and that approximately 40 membranes inside the diffusers need to be replaced at a cost of approximately $40.00 each. Jamey clarified the location of the part in the digester.
Deana discussed looking into hosting a financial planning with Edward Jones for residents. The Board shared no objections.
ORDINANCE ENFORCEMENT – Bill Motisi
PUBLIC SAFETY & HEALTH – Jen Christenson
COMMUNITY IMPROVEMENT & FINANCE – William Luchsinger William stated that he spoke with Ancel Glink about the language in the investment agreement, and has sent information to them for review.
Discussion of Great Lakes Basin Railroad (Permanent agenda item)
The Board discussed the purchase of signs to show the location of the proposed railroad. William stated that he will work on it.
ECONOMIC DEVELOPMENT – All Board Members
OLD BUSINESS ? Plat 10 Punch List items – Pending
Rick stated that this was already discussed earlier in the meeting.
Electrical Aggregation – Pending until November
Deana stated that MidAmerica’s rate is 7.1¢ and ComEd’s rate is 6.3¢. Deana stated that MidAmerica’s rate under the electrical aggregation agreement is valid until September 2017. Deana will add information to the December water bill, as well as make a separate post card for the residents.
Cement pile at property on Route 72
Bill was absent.
Land behind D & C Building
Rick stated that Jamey will be getting Rick the contact information and asked that it be marked as pending for now.
Vacating Union Street
Sandie will prepare an Ordinance. Rick asked that this be added to the agenda for the Administrative Meeting on November 22, 2016.
Server
Rick stated that he is communicating with NIU Net regarding a remote server.
Extension of water South on 251 - Pending
Rick stated that this is still pending.
Rollings Meadows water
Rick stated that he sent all of our questions from the last meeting to David Silverman.
PUBLIC
The Board discussed with the public the options for railroad signs.
ADJOURNMENT John made a motion to adjourn the meeting at 7:46 p.m. Deana seconded the motion. Motion passed on a unanimous voice vote.
Sandie Maahs, Village Clerk
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