Monroe County Board of County Commissioners met June 19.
Here is the minutes provided by the Board:
The meeting of the County Commissioners of Monroe County, Illinois was called to order at 8:00 a.m. Chairman Robert Elmore, Commissioner Delbert Wittenauer and Commissioner Vicki Koerber were present.
The meeting opened with the Pledge of Allegiance.
Others present included County Clerk Dennis Knobloch, Sheila Wetzler, along with Press Corps representatives – Joe Leicht of the Monroe County Independent and Alan Dooley of the Republic Times. Also in attendance were Arnold Eckart and Kim Ahne.
There being a quorum present, the meeting was called to order by Chairman Elmore.
There were no public comments.
The following Accounts Payable having been approved for payment, Commissioner Wittenauer moved that the same be allowed and that vouchers be issued against their respective funds of the County Treasurer for payment. Motion seconded by Commissioner Koerber, and so declared. All voting Aye, none Nay, and none Absent. Motion carried.
General Fund:
AT&T Mobility 1,864.31
Americom 1,018.00
Americom Imaging Systems, Inc. 509.48
Axon Enterprise, Inc. 189.45
Barcom Security 13,488.00
Beneflex 1,019.00
Blackbaud 2,257.50
Bob Barker Company Inc. 209.38
Bountiful Blossoms 85.58
Bradley Wilson 144.05
Brandt Service, Inc. 343.78
Byers Printing Co. 63.66
Charm-Tex, Inc 234.16
Christopher Hitzemann 973.75
Coast to Coast Equipment 68.53
Culligan-Schaefer Water Centers 97.88
Dobbs Tire & Auto Centers 629.47
Drs. Beard & Holmen Ltd. 104.00
Edward Ahne 145.39
Egyptian Workspace Partners 75.98
Fidlar Technologies 370.14
Gateway FS 60.64
Goodin Associates Ltd 90.00
Harrisonville Telephone Co 409.76
IL Assn of Court Clerks 100.00
Illinois Judges Association 225.00
Illinois State Bar Association 360.00
K&D Printing 351.50
Kone Inc. 633.14
Leon Uniform Company Inc. 1,058.86
Logo’s ‘N Stitches Inc. 75.00
MAR Graphics 3,470.13
Marina Palmieri 65.00
Monroe County Electric Coop Inc. 437.50
Monroe County Independent 171.00
Motorola 1,047.00
Navy Brand Mfg Co 2,535.16
Neal Rohlfing 564.68
Oak Hill 8,828.00
O’Reilly Auto Parts 78.75
Platinum Technology Resource, LLC 14,760.75
Prairie Farms Dairy, Inc. 280.00
Quality Collision 1,706.07
Quill Corporation 665.84
Ray O’Herron Co Inc. 417.52
Rejis Commission 222.00
Reliable Sanitation Service Inc. 2,726.14
Republic-Times LLC 297.20
Richland Pet Cremation & Memorials 33.75
Ronald Mueller 199.78
Sidebarr Technologies 782.72
Stanley Convergent Security Sol 885.00
Thomson Reuters-West Publishing Corp. 1,490.73
Traughber & Morris Ltd 741.67
United Petroleum Service Inc. 460.50
V “Red” Smith 20.00
Waterloo Lumber Company Inc. 28.73
Wayne’s One Stop 3,979.19
Weir Chev-Olds-Buick-Pontiac-GMC 21.25
Wex 111.43
Wightman Pharmacy 272.33
Ambulance Service Fund:
Airgas Mid America 464.99
Al’s Auto Waterloo 3.25
Andres Medical Billing, Ltd. 2,747.77
Bound Tree Medical LLC 271.96
Cintas Fire 636525 544.00
Hero’s in Style 77.30
IL Dept of Public Aid 75.00
Monroe County Highway 206.33
New Creations Screen Printing 76.00
Patient Refund 3,093.00
Sunset Ford 164.48
UPS 20.16
Weir Ford-Mercury LLC 20.16
Health Tax Fund:
Andrea Kohring 456.54
Colleen Goessling 21.96
Culligan-Schaefer Water Centers 34.52
GlaxoSmithKline Pharmaceuticals 1,525.10
Jan Turley 300.00
John Wagner 131.08
Kim Castello 23.01
Kimberly VonDerHaar 18.19
Mary Wheat 19.26
Sanofi Pasteur Inc. 1,280.23
Stericycle Inc. 278.52
Victoria Kehrer 4.82
Highway Fund:
Ameren Illinois 43.90
Carlson Software 825.00
Darren Johanning 35.00
DataTronics Inc. 188.00
DLT Solutions 541.55
Energy Petroleum Co. 3,703.73
Erb Equipment Company 112.95
Gateway FS, Inc. 64.55
Jennifer Whelan 34.24
Iron Crafters Inc. 490.67
Leaf 299.00
Maclair Asphalt Co. Inc. 644.16
Monroe County Electric Cooperative 710.85
O’Reilly Auto Parts 33.57
Reliable Sanitation Service Inc. 50.60
Republic Times LLC 16.00
Safety-Kleen Systems, Inc. 75.00
V “Red” Smith Pest Control Inc. 25.00
Warning Lites of Southern Illinois 60.00
Watson’s Office City 27.00
Wedge Tire 753.16
Weir Ford LLC 49.00
Weir Wholesale 98.48
Bridge Fund:
Oates Associates 850.00
Columbia Quarry Company 3,110.61
Monroe County Highway Fund 58,556.58
Road Motor Fuel:
JTC Petroleum Co. 18,555.84
Recorder’s Document Fund:
Fidlar Technologies 2,147.69
Resolution 17-50
Be It Resolved by the Board of County Commissioners of Monroe County, Illinois that George Obernagel be reappointed to the Board of Appeals for a term of five years with term to commence on July 2, 2017 and term to expire on July 2, 2022 or until a successor is appointed and has qualified.
Passed by the Board of County Commissioners of Monroe County, Illinois at Waterloo this 19th day of June, 2017.
Motion: Koerber Second: Wittenauer
Aye: Three Nay: None
Absent: None
Sheila Wetzler presented the semi-annual report of the General Assistance office. Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to approve the report. All voting Aye, none Nay and none Absent. Motion carried. There was additional discussion regarding whether the County should continue to provide General Assistance directly, or to provide funding to local service organizations that provide that same type of support. Commissioner Wittenauer said he would like to see the County continue with providing this type of assistance.
Dennis Knobloch presented several IMRF Resolutions for review by the County Board. Kevin Koenigstein was also present for this discussion. Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to approve participation in the Illinois Municipal Retirement Fund by the Monroe County Treasurer, the Monroe County Supervisor of Assessments and the Monroe County Clerk. All voting Aye, none Nay and none Absent. Motion carried.
Resolution 17-51
A Resolution Relating to Participation by Elected Officials in the Illinois Municipal Retirement Fund
Whereas, the Monroe County Board of Commissioners is a participant in the Illinois Municipal Retirement Fund; and
Whereas, elected officials may participate in the Illinois Municipal Retirement Fund if they are in positions normally requiring performance of duty for 600 hours or more per year, and
Whereas, this governing body can determine what the normal annual hourly requirements of its elected officials are, and should make such determination of the guidance and direction of the Board of Trustees of the Illinois Municipal Retirement Fund;
Now, Therefore Be It Resolved that the Monroe County Board of Commissioners finds the following elected positions qualify for membership in IMRF.
Title Of Elected Position; Date Position Became Qualified:
Monroe County Treasurer; Prior to 12/01/1966
Supervisor of Assessments; Effective 12/01/1998
County Clerk; Prior to 12/01/1966
I, Dennis M. Knobloch, the County Clerk of Monroe County, Illinois of the County of Monroe State of Illinois, do hereby certify that I am keeper of its books and records and that the foregoing is a true and correct copy of a resolution duly adopted by its Board of Commissioners at a meeting duly convened and held on the 19th day of June, 2017.
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to approve participation in the Illinois Municipal Retirement Fund by the Monroe County Circuit Clerk, the Monroe County State’s Attorney and the Monroe County Sheriff. All voting Aye, none Nay and none Absent. Motion carried.
Resolution 17-52
A Resolution Relating to Participation by Elected Officials in the Illinois Municipal Retirement Fund
Whereas, the Monroe County Board of Commissioners is a participant in the Illinois Municipal Retirement Fund; and
Whereas, elected officials may participate in the Illinois Municipal Retirement Fund if they are in positions normally requiring performance of duty for 600 hours or more per year, and
Whereas, this governing body can determine what the normal annual hourly requirements of its elected officials are, and should make such determination of the guidance and direction of the Board of Trustees of the Illinois Municipal Retirement Fund;
Now, Therefore Be It Resolved that the Monroe County Board of Commissioners finds the following elected positions qualify for membership in IMRF.
Title Of Elected Position; Date Position Became Qualified:
Circuit Clerk; Prior to 12/01/1975
State’s Attorney; Effective 01/01/1951
County Sheriff; Effective 01/01/1951
I, Dennis M. Knobloch, the County Clerk of Monroe County, Illinois of the County of Monroe State of Illinois, do hereby certify that I am keeper of its books and records and that the foregoing is a true and correct copy of a resolution duly adopted by its Board of Commissioners at a meeting duly convened and held on the 19th day of June, 2017.
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to approve participation in the Illinois Municipal Retirement Fund by the Monroe County Coroner. All voting Aye, none Nay and none Absent. Motion carried.
Resolution 17-53
A Resolution Relating to Participation by Elected Officials in the Illinois Municipal Retirement Fund
Whereas, the Monroe County Board of Commissioners is a participant in the Illinois Municipal Retirement Fund; and
Whereas, elected officials may participate in the Illinois Municipal Retirement Fund if they are in positions normally requiring performance of duty for 600 hours or more per year, and
Whereas, this governing body can determine what the normal annual hourly requirements of its elected officials are, and should make such determination of the guidance and direction of the Board of Trustees of the Illinois Municipal Retirement Fund;
Now, Therefore Be It Resolved that the Monroe County Board of Commissioners finds the following elected positions qualify for membership in IMRF.
Title of Elected Position; Date Position Became Qualified:
Coroner; Prior to 1976
I, Dennis M. Knobloch, the County Clerk of Monroe County, Illinois of the County of Monroe State of Illinois, do hereby certify that I am keeper of its books and records and that the foregoing is a true and correct copy of a resolution duly adopted by its Board of Commissioners at a meeting duly convened and held on the 19th day of June, 2017.
Kevin Koenigstein said in the past the County has incurred extra IMRF liabilities because of how “soon-to-be-retiring” employees handled their health insurance deductions – pre-tax or post-tax. He said in order to make that situation more equal for all employees, he suggested having all employees go to post-tax for all IMRF participation. Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to adopt IMRF Resolution 17-54, making all Monroe County employee IMRF contributions post-tax. All voting Aye, none Nay and none Absent. Motion carried. Commissioner Koerber said she also wanted to make note that in 2018 when the term of Commissioner Wittenauer ends, County Board members will no longer be able to participate in IMRF.
Resolution 17-54
Suggested Resolution to Include Compensation Paid Under an Internal Revenue Code Section 125 Plan as IMRF Earnings
Whereas, standard member earnings reportable to the Illinois Municipal Retirement Fund do not include compensation paid under an Internal Revenue Code section 125 plan or compensation directed into a premium conversion plan or flexible spending account; and
Whereas, an IMRF participating unit of government may elect to include in IMRF earnings compensation paid under an I.R.C. section 125 plan or compensation directed into a premium conversion plan or flexible spending account by action of the governing body; and
Whereas, the County Commissioners of the Monroe County, IL is authorized to include section 125 plan and premium conversion and flexible spending account compensation as earnings reportable to IMRF and it is desirable that it do so.
Now Therefore Be It Resolved that the County Commissioners of the Monroe County, IL does hereby elect to include as earnings reportable to IMRF compensation paid under an I.R.C. section 125 plan and/or compensation directed into a premium conversion plan or flexible spending account effective 07/01/2017.
Be It Further Resolved that the Monroe County Clerk is authorized and directed to file a duly certified copy of this resolution with the Illinois Municipal Retirement Fund.
I, Dennis Knobloch, the Monroe County Clerk of Monroe County of the County of Monroe, State of Illinois, do hereby certify that I am keeper of its books and records and that the foregoing is a true and correct copy of a resolution duly adopted by its County Commissioners at a meeting duly convened and held on the 19 day of June, 2017.
Dennis Knobloch said the County Board passed Ordinance No. 17-2 on June 5, 2017, and at that time the most current Prevailing Wage listings available on the Illinois Department of Labor website were from June, 2015. The County Board passed that Ordinance using June, 2015
prevailing wage details. On the afternoon of June 5, 2017, the Illinois Department of Labor updated their wage listings so they were current for 2017. Motion was made by Commissioner Koerber, with a second by Commissioner Wittenauer to approve the June 5, 2017 prevailing wage detail, and attach it to Ordinance No. 17-2 passed on June 5, 2017. All voting Aye, none Nay and none Absent. Motion carried.
Kevin Koenigstein came to the meeting to discuss several issues. He provided a detailed report for the Bison Beautification Fund, showing a current balance of $1,795. Mr. Koenigstein also provided a report showing the current financial situation for the Ambulance Service. He said if the Service continues to operate as it has the first six months of the year, they should finish with revenues in excess of $1 million, which is good.
Mr. Koenigstein submitted his semi-annual report of the Monroe County Collector. Motion was made by Commissioner Koerber, with a second by Commissioner Wittenauer to approve the report. All voting Aye, none Nay and none Absent. Motion carried. Mr. Koenigstein also provided a detailed report of receipts for the County sales tax, the Flood Prevention District sales tax, income tax, local use tax and replacement tax. He said at this point, the State is current on payments in all those categories. Mr. Koenigstein also explained the details of Mobile Home Tax for mobile homes in three different Mobile Home Parks in Monroe County.
The County Board asked Mr. Koenigstein and Mr. Knobloch to give their best estimates on the completion of the real estate tax cycle.
Dave Dillenberger of Americom came to the meeting to discuss IT services for Monroe County. Chairman Elmore said he had also been contacted by several other IT companies that want to discuss their services with the County. Mr. Dillenberger said his company would provide a one- year, three-year and five-year strategic plan for IT services and budgeting purposes. Chairman Elmore said he would also like to see more of the offices converting their historic records to digital files so we have less hardcopy files to store. Mr. Dillenberger said this includes computer equipment only, and didn’t include printers or copiers. Commissioner Wittenauer said he would like to see some of the offices working together for printers and any equipment they could share.
Commissioner Wittenauer said he was under the impression we were going to interview candidates for Administrator and interview IT support firms, and then decide which direction would be best for Monroe County.
Mr. Dillenberger said his price proposal was for a three-year term, to be renewable after that. He said their proposal would include backup onsite and a redundant backup offsite. Commissioner Wittenauer asked if we have a choice of where our cloud backup would be, since some of the IT support companies use cloud backup that is outside of the United States. Commissioner Wittenauer said there is also the possibility that there may be some computer backup capabilities in Rock City in Valmeyer.
Mr. Dillenberger said his company can solve about 85% of the computer issues by remoting in from their office. He said the two main problems they deal with are viruses and data protection. Their quote does not include the Annex Building, the Sheriff’s office or the Nursing Home.
Commissioner Wittenauer said he would also like to see consolidation of all of the individual office servers into a central server bank, and if we decide to go with a company to support the IT services, it is not necessary to hire an IT Administrator.
Carla Heise came to the meeting to discuss Ambulance Service business. She distributed the most recent detail of surveys showing that the majority of people are satisfied with their use of the Ambulance Service. The remounted Ambulance has been put into service, and it appears there are a few small problems that will need to be fixed, including some overspray on the outside of the unit. Commissioner Wittenauer said if we continue to do these remounts, he would like to see the Service go to three units instead of four. Ms. Heise said the only problem is the older units really don’t carry any value if you would try to get rid of them. She said she also likes to have one extra in case at some point there are two units being repaired. Ms. Heise said she doesn’t spend a lot of money on the backup unit – right now the air conditioning doesn’t work, but it is only used as an emergency backup unit.
Ms. Heise said she has been working on updating the HIPAA policy guidelines, and she has to come up with a disaster backup plan in case something happens to the Ambulance Service computer records. She said she is currently making plans to have multiple backups that can be kept in several different locations.
Commissioner Koerber said she was going to be digging into the details of the County’s cell phone and regular phone bills and plans. She will provide a report back to the County Board of her findings.
Commissioner Koerber said she would like to see the Commissioners participate in local parades.
Commissioner Koerber said she thought the County Board should recognize the achievements of businesses, programs and individuals in the County. Chairman Elmore and Commissioner Wittenauer said they were both in agreement with doing this. Commissioner Koerber said she would work with Sheila Wetzler to start this type of award program. Plans will be made to make the first presentations at the next meeting of the County Board on Monday, July 3.
There being no additional business to come before the County Board, motion to adjourn was made by Commissioner Wittenauer, with a second by Commissioner Koerber. All voting Aye, none Nay and none Absent. Motion carried.
http://monroecountyil.org/admin/upload/document_center/meeting-agendas-minutes/5964e8def06be.pdf
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