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Six Mile Regional Library District Board of Trustees met  April 11.

Here is the minutes provided by the Board:

1. Call to Order

President Hutchings called the meeting to order at 7:26 P.M.

Members Present:

Mr. Chris Hutchings Ms. Mary Trimmer Ms. Mary Whitehead Ms. Jane semburg Ms. Deborah Won Nida 

Members Absent:

Ms. MaryJo Akeman, Ms. Linda McDonnel

Others Present:

MS. Tina Hubert, Ms. Juliette Douglas, Mr. Tallin Curram, MS. Kari FiSCher

2. Changes to the Agenda

APPROVE THE AGENDA WITHOUT ADDITIONS AND CORRECTIONS.

Motion carried:

3. Public Comment - None

4. Approval of Minutes

APPROVE THE MINUTES OF THE MARCH 14, 2017 REGULAR BOARD MEETING AS PRINTED.

Motion carried:

5. Financial

a. Approve Payment of Bills

Motion: Von Nida 

Second: Whitehead

APPROVE THE INVOICES FOR PAYMENTAS PRESENTED: MARCH2017. IN THE AMOUNT OF $191,224.80. 

Roll Call:

MS. Akeman Absent Mr. Hutchings Aye Ms, isenburg Aye MS. McDommel Absent  MS. Trimmer Yes Ms. Von Nida Yes  Ms. Whitehead Yes

Motion Carried.

b. Approve Financial Statements

ACCEPT THE FINANCIAL STATEMENTS FOR MARCH 2017 AS PRESENTED, 

Roll Call:

MS. Akeman Absent Mr. Hutchings Aye Ms, isenburg Aye MS. McDommel Absent  MS. Trimmer Yes Ms. Von Nida Yes  Ms. Whitehead Yes

Motion Carried.

6. Correspondence

Copy of the award letter for the Per Capita Grant in the amount of $33,974.69 

Missouri Athletic Club 2017 Women of Distinction Luncheon program Copy of thank you letter from Nicoletta with the Illinois Humanities Council 

Copy of a complaint letter from Mr. Miller regarding the elevators 

Copy of the Sealing and Blower Door Testing Observation Report from Sittion Construction & Energy Solutions 

Copy of the Certificate of Status Exempt Property filed by Director Hubert for 2000 Cleveland Blvd and 2011 Delmar Ave

Copy of GECC Tax Preparation Field Site Visit by the IRS 

Copy of the 5K Color Run for the Veterans flyer sponsored by Rotary and The Business Foundry 

Copy of the St. John's Community Care Surviving Caregiving event flyer and informational pamphlets 

Copies of SMRLD items appearing in the media

Copies of 6 SMRLD Incident Reports

o 1 Banned PatrOn Letter

7. Director's Report

o Illinois Department of Natural Resources Hunting and Fishing Licenses will soon be available for purchase at SMRLD

o Passport Services Letter of Interest and Request for Approval has been submitted to the U.S. Depatment of State 

o SMRLD annual budget prep will begin within the next month 

o Director Hubert will be attending the Illinois Heartland Library System's Annual Members Meeting with Ms. Bond to make a presentation on Budgeting and ACCounting

o Copy of the memorandum from Reaching Across Illinois Library System regarding Libraries and immigration and Customs Enforcement Questions

8. Reports of Standing Committees

a. Personnel Committee von Nida, McDonnell, Whitehead) - None 

b. Book and Public Relations Committee (Isenburg, von Nida, McDonnell)-None 

c. Buildings, Grounds, & Equipment Committee Akeman, Whitehead, Trimmer-None

i. Elevators - None 

ii. Architect Errors and Omissions Costs Assessments

Motion: Whitehead Second: Trimmer 

DIRECT DIRECTOR HUBERT TO ACCEPT THE OFFER CONTIGENT UPON FUTURE INSURANCE COVERAGE AND ACCEPTABLE TERMS

Roll Call:

Ms. Akeman Absent MS. Trimmer Aye Mr. Hutchings Aye MS. VOn Nida Yes Ms. Isenburg Aye Ms. Whitehead YeS Ms. McDonnel Absent

Motion Carried

d. Finance Committee (Akeman, von Nida, isenburg, McDonnell-None 

e. Planning & Development Committee Trimmer, Isenburg, McDonnell, Akeman-None

9. Reports of Special Committees

a. Friends Group Committee Report: Meton Thursday, March 16, 2017. Ms. Hanke-Young was presented with a check for the purchase of the 3D Printer. The ice rink has been reserved from May 30 through June 3 for the Annual Book Sale

10. Unfinished Business

a. Library Facilities Consultant-None

b. Process to Appoint Board Members- None 

c. Orienting New Board Members-None

11. New Business

a. Volunteer Policy

Motion: Vonn Nida Second: Whitehead 

APPROVE THE VOLUNTEER POLICY AS PRESENTED

Roll Call:

MS. Akeman Absent MS. Trimmer Aye Mr. Hutchings Aye MS. VOn Nida Yes Ms. Isenburg Aye MS. Whitehead Yes Ms. McDonnel Absent

Motion Carried

b. Non-Resident Fee

Motion: Whitehead Second: Vonn Nida 

SET THENON-RESIDENT FEE FOR FISCAL YEAR 2018 AT $110.00 PER HOUSEHOLD.

Roll Call:

MS. Akeman Absent MS. Trimmer Aye Mr. Hutchings Aye MS. VOn Nida Yes Ms. Isenburg Aye Ms. Whitehead Yes Ms. McDonnel AbSent

Motion Carried

12. Board Orientation

a. Recognition of Service-Trustee lsenburg was presented with a framed certificate of recognition for her years of Service On the SMRLD Board of Trustees. Trustee Isenburg stated "It has been a joy and a privilege to Work with everybody."

a. Appoint Secretary-President Hutchings appointed Trustee Trimmer to serve as Secretary

b. Appoint Nominations Committee-President Hutchings appointed Secretary Trimmer, Trustee McDonnell, and himself to serve on the nominating Committee

c. Bylaws review discussion-Tabled

13. Adjournment

http://smrld.org/wp-content/uploads/2012/01/April-11-2017-Regular-Board-Meeting-Minutes.pdf