Six Mile Regional Library District Board of Trustees met April 11.
Here is the minutes provided by the Board:
1. Call to Order
President Hutchings called the meeting to order at 7:26 P.M.
Members Present:
Mr. Chris Hutchings Ms. Mary Trimmer Ms. Mary Whitehead Ms. Jane semburg Ms. Deborah Won Nida
Members Absent:
Ms. MaryJo Akeman, Ms. Linda McDonnel
Others Present:
MS. Tina Hubert, Ms. Juliette Douglas, Mr. Tallin Curram, MS. Kari FiSCher
2. Changes to the Agenda
APPROVE THE AGENDA WITHOUT ADDITIONS AND CORRECTIONS.
Motion carried:
3. Public Comment - None
4. Approval of Minutes
APPROVE THE MINUTES OF THE MARCH 14, 2017 REGULAR BOARD MEETING AS PRINTED.
Motion carried:
5. Financial
a. Approve Payment of Bills
Motion: Von Nida
Second: Whitehead
APPROVE THE INVOICES FOR PAYMENTAS PRESENTED: MARCH2017. IN THE AMOUNT OF $191,224.80.
Roll Call:
MS. Akeman Absent Mr. Hutchings Aye Ms, isenburg Aye MS. McDommel Absent MS. Trimmer Yes Ms. Von Nida Yes Ms. Whitehead Yes
Motion Carried.
b. Approve Financial Statements
ACCEPT THE FINANCIAL STATEMENTS FOR MARCH 2017 AS PRESENTED,
Roll Call:
MS. Akeman Absent Mr. Hutchings Aye Ms, isenburg Aye MS. McDommel Absent MS. Trimmer Yes Ms. Von Nida Yes Ms. Whitehead Yes
Motion Carried.
6. Correspondence
Copy of the award letter for the Per Capita Grant in the amount of $33,974.69
Missouri Athletic Club 2017 Women of Distinction Luncheon program Copy of thank you letter from Nicoletta with the Illinois Humanities Council
Copy of a complaint letter from Mr. Miller regarding the elevators
Copy of the Sealing and Blower Door Testing Observation Report from Sittion Construction & Energy Solutions
Copy of the Certificate of Status Exempt Property filed by Director Hubert for 2000 Cleveland Blvd and 2011 Delmar Ave
Copy of GECC Tax Preparation Field Site Visit by the IRS
Copy of the 5K Color Run for the Veterans flyer sponsored by Rotary and The Business Foundry
Copy of the St. John's Community Care Surviving Caregiving event flyer and informational pamphlets
Copies of SMRLD items appearing in the media
Copies of 6 SMRLD Incident Reports
o 1 Banned PatrOn Letter
7. Director's Report
o Illinois Department of Natural Resources Hunting and Fishing Licenses will soon be available for purchase at SMRLD
o Passport Services Letter of Interest and Request for Approval has been submitted to the U.S. Depatment of State
o SMRLD annual budget prep will begin within the next month
o Director Hubert will be attending the Illinois Heartland Library System's Annual Members Meeting with Ms. Bond to make a presentation on Budgeting and ACCounting
o Copy of the memorandum from Reaching Across Illinois Library System regarding Libraries and immigration and Customs Enforcement Questions
8. Reports of Standing Committees
a. Personnel Committee von Nida, McDonnell, Whitehead) - None
b. Book and Public Relations Committee (Isenburg, von Nida, McDonnell)-None
c. Buildings, Grounds, & Equipment Committee Akeman, Whitehead, Trimmer-None
i. Elevators - None
ii. Architect Errors and Omissions Costs Assessments
Motion: Whitehead Second: Trimmer
DIRECT DIRECTOR HUBERT TO ACCEPT THE OFFER CONTIGENT UPON FUTURE INSURANCE COVERAGE AND ACCEPTABLE TERMS
Roll Call:
Ms. Akeman Absent MS. Trimmer Aye Mr. Hutchings Aye MS. VOn Nida Yes Ms. Isenburg Aye Ms. Whitehead YeS Ms. McDonnel Absent
Motion Carried
d. Finance Committee (Akeman, von Nida, isenburg, McDonnell-None
e. Planning & Development Committee Trimmer, Isenburg, McDonnell, Akeman-None
9. Reports of Special Committees
a. Friends Group Committee Report: Meton Thursday, March 16, 2017. Ms. Hanke-Young was presented with a check for the purchase of the 3D Printer. The ice rink has been reserved from May 30 through June 3 for the Annual Book Sale
10. Unfinished Business
a. Library Facilities Consultant-None
b. Process to Appoint Board Members- None
c. Orienting New Board Members-None
11. New Business
a. Volunteer Policy
Motion: Vonn Nida Second: Whitehead
APPROVE THE VOLUNTEER POLICY AS PRESENTED
Roll Call:
MS. Akeman Absent MS. Trimmer Aye Mr. Hutchings Aye MS. VOn Nida Yes Ms. Isenburg Aye MS. Whitehead Yes Ms. McDonnel Absent
Motion Carried
b. Non-Resident Fee
Motion: Whitehead Second: Vonn Nida
SET THENON-RESIDENT FEE FOR FISCAL YEAR 2018 AT $110.00 PER HOUSEHOLD.
Roll Call:
MS. Akeman Absent MS. Trimmer Aye Mr. Hutchings Aye MS. VOn Nida Yes Ms. Isenburg Aye Ms. Whitehead Yes Ms. McDonnel AbSent
Motion Carried
12. Board Orientation
a. Recognition of Service-Trustee lsenburg was presented with a framed certificate of recognition for her years of Service On the SMRLD Board of Trustees. Trustee Isenburg stated "It has been a joy and a privilege to Work with everybody."
a. Appoint Secretary-President Hutchings appointed Trustee Trimmer to serve as Secretary
b. Appoint Nominations Committee-President Hutchings appointed Secretary Trimmer, Trustee McDonnell, and himself to serve on the nominating Committee
c. Bylaws review discussion-Tabled
13. Adjournment
http://smrld.org/wp-content/uploads/2012/01/April-11-2017-Regular-Board-Meeting-Minutes.pdf
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