Six Mile Regional Public Library District Board met October 17.
Here is the minutes provided by the Board:
1.Call to Order
President Hutchings called the meeting to order at 6:05 p.m.
Members Present
Mr. Chris Hutchings President
Ms. Mary Jo Akeman Vice President
Ms. Linda McDonnell Secretary
Ms. Mary Whitehead Treasurer
Mr. Marc Griffin Trustee
Mr. Dewey Melton Trustee
Ms. Mary Trimmer Trustee
Members Absent.
None
Others Present:
Ms. Tina Hubert Executive Director
Ms. Juliette Douglas Deputy Director
Mr. Tallin Curran IT & Facilities Manager
Ms. Kari Fischer Administrative ASSistant
2. Approve Agenda
Motion: McDonnel Second: Griffin
Approve The Agenda without Corrections
Motion Carried.
3. Public Comments - Nome
4. Approval of Minutes
Motion: McDonnell Second: Whitehead
Approve The Minutes Of The September 12, 2017 Public Hearing Combined Budget 8 Appropriations Ordinance 2017.02 And The September 12, 2017 Regular board Meeting As Corrected.
Motion Carried.
5. Financial
a. Approve Payment of Bills
Motion: Whitehead Second: McDonnel
Approve The Invoices For Payment Aspresented: September 2017. In The Amount Of $203,472.02
Roll Cal:
Ms. Akeman Yes Mr. Griffin Yes
Mr. Hutchings Aye Ms. McDonnell Yes
Mr. Melton Yes Ms. Trimmer Absent
Ms. Whitehead Yes
Motion Carried
b. Approve Financial Statements
Motion: Griffin Second: McDonnel
Accept The Financial Statements For September 207 As presented.
Roll Call:
Ms. Akeman Yes Mr. Griffin Yes
Mr. Hutchings Aye Ms. McDonnel Yes
Mr. Melton Yes Ms. Trimmer Absent
Ms. Whitehead Yes
Motion carried.
c. Approve Trustee Travel Expense Reimbursement for ILA Conference-Tabled
d. Elevator Lawsuit and Replace and Repair RFP award
Motion: Akeman Second: Whitehead
Enter Closed Session At 6:37 p.m. Naccordance With 5ILCS 120/2(C)(11) Litigation.When The Public Body Finds That An Action Is Probable Or Imminent In Which Case The Basis For The Finding Shall Be Recorded And Entered Into The Minutes Of The Closed Session.
Roll Call:
Ms. Akeman Yes Mr. Griffin Yes
Mr. Hutchings Aye Ms. McDonnell Yes
Mr. Melton Yes Ms. Trimmer Absent
Ms. Whitehead Yes
Motion Carried.
Trustee Trimmer enter the meeting 6:43 p.m.
Motion: Griffin Second: Melton
Return To Open Session At 6:58 p.m.
Roll Call:
Ms. Akerman Yes Mr. Griffin Yes
Mr. Hutchings Aye Ms. McDonnell Yes
Mr. Melton Yes Ms. Trimmer Yes
Ms. Whitehead Yes
Motion carried.
Motion: McDonnell Second: Whitehead
Accept Elevator Replacement Proposal From Tindall In The Amount Of $397.410.00 To Replace Both Elevators At 2001 Delmar Avenue With The Stipulation That No Employee Or Subcontracted Employee That Was Involved In The Original Elevator Installation Effort Shall Participate In The Work On This Project.
Roll Call:
Ms. Akeman Yes Mr. Griffin Yes
Mr. Hutchings Aye Ms. McDonnell Yes
Mr. Melton Yes Ms. Trimmer Yes
Ms. Whitehead Yes
Motion Carried.
6. Correspondence
•Copy of the Illinois Speaks: Granite City Community Conversation flyer
•Copy of the Project Next Generation Grant award letter
•Copy of the E-Rate Program Remittance Statement
• Copy of the Partial Real Estate Payment for Tax Collected for Prior Years and the Year 2016 from the Madison County Treasurer
•Copy of an email from Trustee Griffin regarding conversation he had with the Frohardt School principal in which she complimented excellent service she received from the research staff
•Copy of a thank you to Ms. Hanke Young from a patron
•Copies of Google My Business 5-star Review
•Copy of the Granite City Sports Hall of Fame program ad
•Copy of the order form for the 2017 Granite City High School Yearbooks
•Copy of the Lincoln Place Heritage Festival program
•Copies of 10 SMRLD incident Reports
oCopy of three banned patron letters
•Copies of SMRLD items appearing in the media
7. Director's Report
•Project NextGeneration Grant-Six Mile Community Voices Project Lead by Ms. Kite for youth ages 1014 includes a series of filmmaking activities and workshops
•Trivers Settlement
•Vigilance increased to stem the increase in loitering on stairs and ramps
•Next quarterly staff meeting scheduled for Friday, December 15. The library will have a delayed opening
•Board will receive a preview of the new website at the November meeting
a.Human Resources/Personnel
i. Executive Director Evaluation
President Hutchings appointed the following to a committee to Collect and analyze the Executive Director Evaluations
Mr. Chris Hutchings President
Ms. Mary Whitehead Treasurer
Mr. Marc Griffin Trustee
b. Facilities & Operations
i. Library Cards/Fines
Motion: Whitehead Second: Trimmer
Approve Lifting Fines From all materials Cataloged To Youth Services.
Roll Call:
Ms. Akeman Yes Mr. Griffin Yes
Mr. Hutchings Aye Ms. McDonnell Yes
Mr. Melton Yes Ms. Trimmer Yes
Ms. Whitehead Yes
Motion carried.
Motion: Trimmer Second: McDonnell
Approve A Process To Forgive All Fines on a youth Library Card upon That Person Turning eighteen Years old.
Roll Call:
Ms. Akeman Yes Mr. Griffin Yes
Mr. Hutchings Aye Ms. McDonnell Yes
Mr. Melton Yes Ms. Trimmer Yes
Ms. Whitehead Yes
Motion Carried.
8. Unfinished Business
a. Facilities consultant
None
9. New Business
a, Annual Abatement Ordinance 2017-03
Motion: Griffin Second: Whitehead
Approve Ordinance 2017-03 Annual bond abatement Ordinance To Abate Property Tax Collection For General Obligation Bonds, Series 2013, Of The Six Mile Regional Library District.
Roll Cal:
Ms. Akeman Yes Mr. Griffin Yes
Mr. Hutchings Aye Ms. McDonnell Yes
Mr. Melton Yes Ms. Trimmer Yes
Ms. Whitehead Yes
Motion Carried.
b. First reading of Levy Ordinance 2017-04 and Supplemental Levy Ordinance 2017-05
Director Hubert presented the first reading of Levy Ordinance 2017-04 and Supplemental Levy Ordinance 2017-05
C. Library Hours Wednesday, November 22, 2017
Motion: Whitehead Second: Akeman
Change The Hours Of Public Business At Both Library Locations To Open At 9:00 A.M. And Close at 6:00 p.m. On Wednesday, November 22, 2017.
Roll Call:
Ms. Akeman Yes Mr. Griffin Yes
Mr. Hutchings Aye Ms. McDonnell Yes
Mr. Melton Yes Ms. Trimmer Yes
Ms. Whitehead Yes
Motion carried.
d. Alcohol Policy
Motion: Whitehead Second: McDonnell
Approve The Alcohol Policy As Presented.
Roll Call:
MS. Akeman Yes Mr. Griffin Aye
Mr. Hutchings Aye Ms. McDonnel Yes
Mr. Melton Yes MS. Trimmer Yes
Ms. Whitehead Yes
Motion Carried.
i. November 10, 2017 Fundraising Event
Motion: Trimmer Second: McDonnel
Approve The Serving Of Alcohol at The November 10, 2017, Fundraising Event, A little Party never Killed Nobody In Compliance With The Illinois Public Act 99-0559,235 ILCS 5/6-21a And The Six Mile Regional Library District Alcohol Policy.
Roll Cal:
Ms. Akeman Yes Mr. Griffin Yes
Mr. Hutchings Aye Ms. McDonnel Yes
Mr. Melton Yes MS. Trimmer Yes
Ms. Whitehead Yes
Motion Carried.
10. Reports
a. Friends of the Library-Friends of the library will not be providing support for the Adult Programming Fundraiser. The annual Patio Book Sale was held on September 30, 2017
11. Board Orientation
a. ILA Conference Report (McDonnell)
Secretary McDonnell reported on her ILA Conference attendance.
b. Board meeting scheduled December 12, 2017
Motion: Whitehead Second: Akeman
Cancel The Regular Board Meeting Scheduled For December 12, 2017.
Roll Call:
Ms. Akeman Yes Mr. Griffin Yes
Mr. Hutchings Aye Ms. McDonnell Yes
Mr. Melton Yes MS. Trimmer Yes
Ms. Whitehead Yes
Motion Carried.
Trustee Trimmer announced her resignation from the board following the November 14, 2017 meeting,
c. Illinois State Library Per Capita Grant
Director Hubert reviewed the process to fulfil the requirements for submission of the Per Capita Grant
12. Adjournment
Motion: Griffin Second: Whitehead
That The Meeting Be Adjourned at 8:00 p.m.
Motion Carried.
http://smrld.org/wp-content/uploads/2012/01/October-17-2017-Board-Meeting-Minutes.pdf
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