Village of Freeburg Finance Committee met October 25.
Here is the minutes provided by the Committee:
Chairperson Denise Albers officially called the meeting of the Finance Committee to order at 6:00 p.m. on Wednesday, October 25, 2017. Those in attendance were Chairperson Denise Albers, Trustee Mike Blaies, Trustee Ray Matchett, Trustee Dean Pruett, Mayor Seth Speiser, Treasurer Bryan Vogel, Trustee Trustee Lisa Meehling, Trustee Matt Trout, Village Clerk Jerry Menard, Public Works Director John Tolan, Chief Mike Schutzenhofer, ESDA Coordinator Gene Kramer, Willage Administrator Tony Funderburg, Finance Clerk Debbie Pierce and Office Manager Julie Polson. Guest present: Janet Baechle.
A. Review Of Board Lists: SOS - AED defibrillators.
B. Review Of Investments: Our next CD renews in December, and Treasurer Vogel will go out for bids on it.
C. Income Statement: Streets health is at 81% and Finance Clerk Debbie Pierce stated the work comp auditor split out our workers differently. Public Works Director John Tolan confirmed we do have more guys in streets than any other deparmtnet. Debbie is also Working on reclassing the village park flags, lights and mulch. We still need to be reimbursed for those items. Tony advised the VFW will reimburse us for the flags along Highway 13/15. Debbie stated for anything we are getting reimbursed for, she will use an exchange account.
D. Treasurer's Report: Treasurer Vogel has nothing to report.
E. Old Business:
1. Approval of September 27, 2017 Minutes. Trustee Ray Matchett motioned to approve the September 27, 2017 minutes and Trustee Dean Pruett seconded the motion. All voting yea, the motion carried.
2. Attorney Invoices: Village Administrator Tony Funderburg will follow up with Attorney Keck on the Old Freeburg Road property,
3. Newsletter: Julie does not have anything for this right now.
E. New Business
1. Purchase of John Deere Compact Excavator: Tony budgeted for one equipment purchase, John confirmed they have been working in tighter spaces, behind homes and in easements. This smaller compact excavator won't tear upstreets or yards. We have used this as a demo, and the guys really like the ease of use with this one. This machine has 543 hours on it. John confirmed we can spread the cost over all of the public works departments.
Trustee Ray Matchett motioned to recommend to the full Board we enter into a three-year lease to purchase agreement uith Erb Turf Equipment for a John Deere 3.5G Compact Excavator at a cost of $34,5OO and Trustee Dean Pruett seconded the motion. All voting yea, the motion carried.
2. ITEP Grant Program for E. Apple St.: Tony stated this was discussed in Streets. Per TWM, the cost to complete the grant application is $3,50o and the deadline to Submit an application is approaching. Tony stated this project would be done in phases.
Trustee Dean Pruett motioned to recommend to the full Board to enter into a contract with TWM to prepare the ITEP grant application for E. Apple Street not to exceed $3,500 and Trustee Ray Matchett seconded the motion. All voting yea, the motion carried.
G. Public Participation: None.
H. Adjourn: Trustee Ray Matchett motioned to adjourn the meeting at 6:27 p.m. and Trustee Dean Pruett seconded the motion. All voting yea, the motion carried.
http://www.freeburg.com/vertical/Sites/%7BBF1EBCED-BB68-4781-96B4-C004E1B2B4B6%7D/uploads/Finance_Minutes_10_25_17.pdf
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