Village of Freeburg Board of Trustees met November 20.
Here is the minutes as provided by the board:
Call to Order: Mayor Seth Speiser called the Regular Board Meeting to order at 7:30 p.m., on Monday, November 20, 2017, in the Freeburg Municipal Board Room.
Pledge of Allegiance: Those present and the Board Members recited the Pledge of Allegiance.
Roll Call: Trustee Ramon (Ray) Matchett, Jr. - here; Trustee Elizabeth (Lisa) Meehlinghere; Trustee James (Mike) Blaies - here; Trustee Mathew (Matt) Trout - here; Trustee Denise Albers - here; Trustee Bert (Dean) Pruett-here; Mayor Seth Speiser - here; (7 present, 0 absent) Mayor Speiser announced there is a quorum.
Exhibit A: Mayor Speiser stated we have the minutes of the previous Regular Board Meeting Monday, November 6, 2017 for approval.
Trustee Mathew Trout motioned to accept the minutes from the previous Regular Board Meeting Monday, November 6, 2017, and Trustee Elizabeth Meehling seconded the motion. All voting aye, the motion carried.
Finance: None.
Treasurer's Report: Village Treasurer Bryan Vogel informed the village board he has prepared the July, August and September 2017 Treasurer's Reports. Treasure Bryan Vogel stated he will ask Julie to forward them to everyone.
Attorney's Report: None.
Exhibit B: ESDA Report: ESDA Coordinator Gene Kramer brought us up to date on his ESDA Report that was in the board packet.
Public Participation: 1. Janet Baechle and Chris both are residents of Freeburg, came to talk about their concern on Meadow Pines Preliminary Plat. After a lengthy discussion with questions and answers, Mayor Speiser asked are there any more questions on this issue. Hearing none we will move on.
[2. Sharon Lautz said she and her husband Gary would like to thank all of the village employees' for everything they have done for them this year. They have gone above and beyond for them. Every time she has called they have been there to help them take care of the problems.
Exhibit C:
Reports and Correspondence: 1. Zoning Administrator's Report: Mayor Speiser asked if anyone has any questions for Zoning Administrator Gary Henning. Mayor Speiser stated hearing none we will move on to Exhibit D.
Exhibit D: Recommendations of Boards and Commissions: Mayor Speiser stated we have the Combined Planning/Zoning Board Recommendation Regarding Meadow Pines Preliminary Plat. Trustee Pruett said with all of the concerns that we heard here tonight, he would like to make a motion.
Trustee Bert Pruett motioned to table the Combined Planning/Zoning Board Recommendation Regarding Meadow Pines Preliminary Plat, and Trustee Ramon Matchett, Jr. seconded the motion. ROLL CALL: Trustee Bert Pruett -aye, Trustee Ramon Matchett, Jr. - aye; Trustee Denise Albers - aye, Trustee James Blaies -aye, Trustee Mathew Trout -aye, Trustee Elizabeth Meehling-aye, (6 ayes, 0 nays, 0 absent). All voting aye, the motion carried.
Mayor Speiser stated Exhibit D regarding the Combined Planning/Zoning Board Recommendation Regarding Meadow Pines Preliminary Plat will be tabled until further notice.
Contracts, Releases, Agreements & Annexations: None. Bids: None.
Resolutions: None.
Old Business: None.
New Business: None.
Appointments: None.
Committee Meeting Reports:
Exhibit E:
Electric Committee Meeting: Trustee Mathew (Matt) Trout reported on the Electric Committee Meeting held on Wednesday, November 15, 2017 at 5:30 p.m.
The following item or items were talked about or discussed: OLD BUSINESS: 1. Surplus Equipment: Trustee Trout said Head Lineman Shane Krauss advised us we have the Harley Davidson motorcycle on the auction site right now. He believes it is up to $1,400. Shane also let us know the person who bought the Chevy pick-up truck has not picked it up just yet. Public Works Director John Tolan said if the person who brought it doesn'pick it up, we should probably scrap it.
2. New Electric Customers: Trustee Trout said Public Works Director John Tolan and Head Lineman Shane Krauss have composed a letter and will send that out to those residents that could potentially receive our electric service and see what feedback we get.
3. Village Hall Parking Lot Lights: Trustee Trout said the new village hall parking lights have arrived. The Public Works Department will be putting them up soon.
Trustee Trout said we talked a little about the Meadow Pines Subdivision. Head Lineman Shane Krauss met with BHMG and to get some estimates on the material cost. Head Lineman Shane Krauss said it should be somewhere around $165,000 which includes moving the existing line that runs through the property. Trustee Trout said it was $165,000 then, now the cost is up to about $200,000. This will be passed on to the developer if this goes through.
Exhibit F:
Public Works Committee Meeting: (Trash/Water/Sewer) Trustee James (Mike) Blaies reported on the Public Works Committee Meeting held on Wednesday, November 15, 2017 at 5:45 p.m.
The following item or items were talked about or discussed:
Old Business: 1. Sewer Project/New Sewer Plant: Trustee Blaies said we talked a little about the new sewer plant. Trustee Blaies said Public Works Director John Tolan said TWM is close to having the plans done for review.
2. Sewer Issues/Sewer Fuel Odors: Trustee Blaies stated nothing new on the fuel odors that We had during the summer.
3. FSH Minutes: Trustee Blaies said we reviewed the FSH Minutes.
4. Sewer Main - Jacks Car Wash: Trustee Blaies stated Public Works Director John Tolan is getting ready to work on the sewer line behind Jacks Car Wash. They are going to reline it.
5. West Apple Street Water Line Extension: Trustee Blaies said we talked about the Water line extension for Old Freeburg Road and Schiermemier Road, this is still in the planning stages.
6. Private Sewer at Potter/West Street: Trustee Blaies said Public Works Director John Tolan said he's a little light on manpower right now for this project. We will get it done.
7. East Water Tower Work: Trustee Blaies said Suez inspected the outsides of the east and West towers last week and is putting together a report for Public Works Director John Tolan.
Trustee Blaies stated Public Works Director John Tolan conducted the grade school sampling and obtained 126 sample.
New Business: None.
Exhibit G: Public Property Committee Meeting: (Streets/Municipal Center/Pool/Parks & Recreation)
Trustee Ramon Matchett, Jr. reported on the Public Property Committee Meeting held on Wednesday, November 15, 2017 at 6:02 p.m.
The following items were talked about or discussed under:
Pool: Old Business:
1. Pool/St. Clair County Parks Grant; Trustee Matchett said Village Administrator Tony Funderburg advised us the playground has been delivered and will hopefully be installed soon. Trustee Matchett stated Public Works Director John Tolan will wrap the spray features again this year.
New Business:
1. St. John the Baptist School/ FCHS Music Booster Association Donation Request: Trustee Matchett said St. John the Baptist School and FCHS Music Booster Association asked for a donation request. The committee agreed to donate a 10-day pool pass to both organizations.
Trustee Matchett said Mr. Klemme was present to discuss the Meadow Pines Development. Trustee Matchett said Mr. Klemme biggest issue is the connection to Bozeman Lane and wanted to know what can be done if Mr. Braun does not agree to the land swap. Trustee Matchett stated Village Administrator Tony Funderburg and Trustee Pruett met with Mr. Braun, but no future meetings have been set up at this time. We will still see what we can come up with on this issue.
Streets: Old Business:
1. East Apple Proposed Streetscape Project: Trustee Matchett said Village Administrator Tony Funderburg advised us the ITEP grant was for sidewalks and lighting and nowhere in the grant does it fix a road. Trustee Matchett said at this point, we will hold off on that grant for now. Trustee Matchett said Public Works Director John Tolan is looking into another grant for this project. Trustee Matchett said we will keep working on a solution to fix the road.
2. Drainage Problem Areas (East Apple/Hill Mine Road)/Stormwater Run-Off Trustee Matchett said Village Administrator Tony Funderburg took pictures of the water issue on Hill Mine Road, and talked to the Village Attorney Fred Keck about it. We will prepare a letter and hand deliver it to the schools.
3. Second Annual 5K Run for FCHS Foundation: Trustee Matchett said we had a request from the FCHS Foundation, and the committee was fine with the request. Trustee Matchett said Public Works Director John Tolan advised us they are still working on Main Street. Public Works Director Tolan talked to Moore Asphalt and they feel confident we can get it done before winter. Leaf pick-up is in full Swing.
New Business: None.
Upcoming Meetings: Closed in Observance of Thanksgiving Day-Thursday, November 23& Friday, November 24h Legal/Ordinance Committee Meeting - Wednesday, November 29, 2017 - 5:30 p.m. Finance Committee Meeting - Wednesday, November 29, 2017 - 5:45 p.m. Personnel/Police Committee Meeting - Wednesday, November 29, 2017 - 6:00 p.m. Board Meeting-Monday, December 4, 2017-7:30 p.m.
Village Mayor, Village Clerk & Trustees Comments:
Trustee Denise Albers - She would like to wish everyone a Happy Thanksgiving.
Trustee Elizabeth (Lisa) Meehling-Just a reminder the Lights in the Park will be coming up Sunday, December 3, at 5:30 p.m. Please try and to attend.
Trustee Mathew Trout (Matt) - Trustee Trout asked Village Administrator Tony Funderburg if the village attorney would be attending the Legal and Ordinance committee meeting to discuss Meadow Pines Subdivision. He stated just to let everyone know that meeting will be Wednesday, November 29" at 5:30 p.m.
Village Clerk Jerry Menard-Just to let everyone know our Freeburg High School bowling team member Tyler Hunter bowled a 300 game and her grandson Brylee Mueller set a new record for JV team with 714 series.
Trustee James (Mike) Blaies -No thank you.
Trustee Ramon (Ray) Matchett, Jr. - Happy Thanksgiving.
Trustee Bert (Dean) Pruett - No thank you.
Staff Comments:
Village Administrator Tony Funderburg - He just wanted to let everyone know, he started the bowling program at Smithton Grade School and this is where Tyler Hunter started bowling. Tony said maybe he was a good coach for Tyler.
Village Administrator Gary Henning — No thank you.
Chief of Police Mike Schutzenhofer-No thank you.
ESDA Coordinator Gene Kramer - We did get the two antenna's up at the high school and that project is completed.
Adjournment: Mayor Speiser called for a motion to adjourn the meeting.
Trustee Mathew Trout motioned to adjourn the meeting at 7:56 p.m. and Trustee Elizabeth Meehling seconded the motion. All voting aye, the motion carried.
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