Galatia Community Unit School District 1 Board of Education met Oct. 26.
Here is the minutes provided by the Board:
The regular meeting of the Galatia Community Unit School District No. 1 Board was held in the boardroom at the junior/senior high school. Roll call was taken, and those present were Bryan McCabe, Joy Richey, Elaine Jackson, Aaron Allen, and Justin Travelstead. BJ Pigg and Tim Pribble were absent. Five (5) members present and two (2) members absent. Board Vice President Bryan McCabe called the meeting to order at 7:07 p.m.
VISITORS: There were no visitors in attendance.
ADDITIONS/DELETIONS TO AGENDA: There were no additions/deletions to the agenda. `
CONSENT AGENDA:
1) A motion was made by Richey and seconded by Allen to approve the regular meeting minutes of September 26, 2016, and the budget hearing minutes of September 26, 2017. Allen-aye, McCabe-aye, Jackson-aye, Richey-aye, and Travelstead-aye. Five (5) ayes, motion carried.
2) A motion was made by McCabe and seconded by Allen to approve payroll and bills for payment. Allen-aye, Jackson-aye, McCabe-aye, Richey-aye, and Travelstead-aye. Five (5) ayes, motion carried.
3) A motion was made by McCabe and seconded by Travelstead to approve the Treasurer’s Report and co-mingled fund as presented. Allen-aye, Jackson-aye, McCabe-aye, Richey-aye, and Travelstead-aye. Five (5) ayes, motion carried.
AUDIENCE TO VISITORS: There were no visitors in attendance and interviews were cancelled.
OLD BUSINESS There were no old business items up for discussion.
NEW BUSINESS: Mr. Crank presented a proposed tax levy to the board. The tax levy will be voted on during the November school board meeting.
Mr. Crank informed the board that Carl Holman, ISBE tax levy/budget specialist, visited the district to help construct the tax levy. Mr. Webb, Goreville IL Superintendent, has also given input to the Galatia CUSD #1 2018/2019 tax levy. Since the IMRF account is currently high (more funds than needed to pay IMRF costs for the FY 2017/2018), Mr. Crank lowered the tax rate on this account, and raised the rate in the Tort account. Tort is taxed on an as-needed basis, with no maximum tax rate. Mr. Crank has developed a new “Risk Management Plan” that details exactly where the extra Tort funds will be spent.
The 2018/2019 tax levy is the same as last year, 2017/2018 (4.98% aggregate). Board member Joy Richey asked Mr. Crank the impact of a lowered EAV on the amount of State Aid the district receives. He will check with ISBE and report back to the board in November, 2017.
Mr. Crank stated our district architect, Mike Ewald, roughly estimated a new K-8th grade building could be constructed for 12 million dollars. Mr. Ewald will visit the district in early November to address any HLS issues.
COMMITTEE REPORTS: Mr. Crank reported the cross country track has been cleared, and he has not found anyone to move the pole at the high school baseball field. He presented a quote from Trubuilt for a bus garage (would be located somewhere at the high school). He is working with John Stafford, district maintenance custodian, on a prioritized list of maintenance projects for both the elementary and jr/sr high school buildings.
Board members suggested to get a bus barn quote from NCI Buildings.
Mr. Crank reported the elementary school computer lab #1 recently had an electrical outlet get hot and melted. The computer lab has three air conditioners constantly running, in addition to the computers. He will get quotes on “Splits” which are units which provide both heating and cooling for about two classrooms. These “Splits” would pull much less amperage and be more energy efficient.
Mr. Crank informed the board the Pre-k playground is scheduled for completion on October 27, 2017. Mr. Cummins reported that some of the high school kitchen equipment is very dated, however maintenance staff will continue to try to keep it in working order.
Principle John Cummins informed the board of the general condition of the bus fleet. Van #2 had brake repair completed by Mr. Rick Pittman. Bus #23 had a rotar replaced, and its heater core will need to be replaced in the near future. Bus #10 will need a radio, since its radio was installed in Bus #23. Mr. Pittman is working on Bus #5 in order to have an additional bus for basketball season.
HIGH SCHOOL PRINCIPAL REPORT: Mr. John Cummins, high school principal, reported the current enrollment counts for 7th – 12th grades (192 students), along with the District IEP numbers. He also reported the proposed Title grant funds for FY 2017/2018 will be $139,960.00. The Cross Country track has been cleared. Hannah Toler is interested in sponsoring the drama club, and Lexi Clore has applied for the voluntary JH volleyball coach.
He had a quote from Carroll Seating Company (previously emailed to all board members) that he presented.
4) A motion was made by Allen and seconded by McCabe to accept quote #101219 from Carroll Seating Company, as presented, not to exceed an amount of $1,941.00, to repair high school gym bleachers. Travelstead-aye, Richey-aye, McCabe-aye, Allen-aye, and Jackson-aye. Five (5) ayes, motion carried.
SUPERINTENDENT REPORT: Mr. Crank informed the board of the GEC Scholar Bowl tournament held at Galatia CUSD #1 every seven years. The quote for catering this event for approximately 75 students/staff is $500.00. The high school principal contract states weekly meetings with notes and agendas be held with the Superintendent. Mr. Crank believes these meetings are no longer needed. The Board agreed.
He informed the board of the III (IASB/IASA/IASBO) conference, held in Chicago, on November 17th – 19th, 2017 for Superintendents and school board members. If any board members would like to attend, arrangements can be made. Mr. Crank stated that Dr. Patrick Rice, IASA Shawnee Division, could present an educational session to board members, review policies and procedures, and open meeting actions, if board members would like a refresher course.
Mr. Crank briefed the board about the current elementary PE teacher vacancy. He plans to use substitute teachers until the vacancy can be filled.
EXECUTIVE SESSION: 5) A motion was made by McCabe and seconded by Allen to enter into executive session at 9:29 p.m. to discuss compensation, employment, hiring, firing, of prospective or current employees (personnel), review executive session minutes, professional negotiations, and matters of student discipline. Allen-aye, Richey- aye, McCabe-aye, Travelstead-aye, and Jackson-aye. Five (5) ayes, motion carried.
6) A motion was made by Jackson and seconded by Travelstead to end executive session at 9:45 p.m. Jackson-aye, Allen-aye, Travelstead-aye, McCabe-aye, and Richey-aye. Five (5) ayes, motion carried.
7) A motion was made by Allen and seconded by Travelstead to approve executive session minutes as read. Richey-aye, Jackson-aye, Travelstead-aye, McCabe-aye, and Allen-aye. Five (5) ayes, motion carried.
8) A motion was made by Travelstead and seconded by Jackson to accept Amy Richey’s letter of retirement, counting school year 2017/2018 as year one. Allen-aye, Jackson-aye, Richey-aye, McCabe-aye, and Travelstead-aye. Five (5) ayes, motion carried.
9) A motion was made by Allen and seconded by McCabe to approve Alexis Clore as volunteer junior high volleyball coach for the 2017/2018 season. Allen-aye, Richey-aye, Jackson-aye, Travelstead-aye, and McCabe-aye. Five (5) ayes, motion carried.
10) A motion was made by Allen and seconded by Jackson to approve Hannah Toler as high school drama coach, for the 2017/2018 school year. Jackson-aye, Richey-aye, Travelstead-aye, Allen-aye, and McCabe- aye. Five (5) ayes, motion carried.
11) A motion was made by Richey and seconded by Allen to refinance the current HLS Bond which will allow the district to secure additional bonds in the amount of $515,000 with a new maturity date of 12/01/22. Richey-aye, Allen-aye, Travelstead-aye, McCabe-aye, and Jackson-aye. Five (5) ayes, motion carried.
ADJOURNMENT:
12) A motion was made by Allen and seconded by Jackson to adjourn at 9:55 p.m. Allen-aye, McCabe-aye,
Jackson-aye, Travelstead-aye, and Richey-aye. Five (5) ayes, motion carried.
http://www.galatiak12.org/Board%20of%20Education%20Stuff/Minutes%20October%2026,%202017.pdf
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