Six Mile Regional Library District Board of Trustees met December 12.
Here is the minutes provided by the Board:
1. Call to order
President Hutchings called the meeting to order at 6:08 p.m.
Members Present:
Mr. Chris Hutchings President
Ms. Mary Jo Akeman Vice President
Mr. Dewey Melton Trustee
Members Absent:
Ms. Linda McDonnell Secretary
Mr. Marc Griffin Trustee
Others Present.
Ms. Tina Hubert Executive Director
Ms. Juliette Douglas Deputy Director
Mr. Tallin Curran IT & Facilities Manager
Ms. Kari Fischer Administrative Assistant
Kenton Smith SMRLD Customer
2. Changes to the Agenda
Motion: Akeman Second: Melton
Approve The Agenda without Corrections Motion Carried.
3. Public Comments - None
4. Approval of Minutes
Motion: Melton Second: Akeman
Approve The Minutes Of The November 14, 2017 Regular Board Meeting As Printed.
Motion carried.
SMRLD Customer, Kenton Smith left the meeting at 6:24 pm
5. Financial
a. Approve Payment of Bills
Motion: Melton Second: Akeman
Approve The Invoices For Paymentas Presented: November 2017. In The Amount Of $190,024.24.
Roll Call:
Ms. Akeman Yes Mr. Griffin Absent Mr. Hutchings Aye MS. McDonnell Absent Mr. Melton Aye
Motion Carried
b. Approve Financial Statements
Motion: Akeman Second: Melton
Accept The Financial Statements For November 2017 As presented,
Roll Call:
Ms. Akeman Yes Mr. Griffin Absent
Mr. Hutchings Aye Ms. McDonnel Absent
Mr. Melton Aye
Motion Carried.
Director Hubert noted that payments for the new elevators will be made from the Bank of Edwardsville building fund account. If needed, funds will be transferred from the Illinois Funds Money Market account to the Bank of Edwardsville aCCOunt.
6. Correspondence
•Copy of Director Hubert's Department of State Certification of Completion for Passport Acceptance Agent Training, several other staff members will also be receiving their certifaction as well
•Copy of Director Hubert's annual Certification of Completion of the Freedom of Information Act on-line training
•Copy of thank you card from Mr. Brian Konzen for the November 10, 2017 Murder Mystery Fundraiser
•Copies of two Google My Business 4-star Review Copies of several Facebook shared items and comments
•Copies of 9 SMRLD incident Reports
oCopy of 1 banned letter
•Copy of the final settlement payment check from Trivers
•Copies of SMRLD items appearing in the media
7. Director's Report
а. Human Resources/Personnel
All staff meeting will be held Friday, December 15, 2017. Granite City Police Department will discuss safety and security; managers will provide breakfast and the new library website will be debuted to the staff. Both libraries will have delayed opening at 10:30 AM
b. Facilities & Operations
i. Elevators
Motion: Akeman Second: Melton
Enter Closed Session At 6:37 P.M.In Accordance With5ilcs 120/2(C)(1) Litigation.When The Public Body Finds That An Action Is Probable Or Immenent In Which Case The Basis For The Finding Shall Be Recorded And Entered Into The Minutes Of The Closed Session.
Roll Call:
Ms. Akeman Yes Mr. Griffin Absent
Mr. Hutchings Aye Ms. McDonnell Absent
Mr. Melton Aye
Motion carried.
Motion: Melton Second: Akeman
Return To Open Session At 6:48 p.m.
Roll Call:
Ms. Akeman Yes Mr. Griffin Absent
Mr. Hutchings Aye Ms. McDonnel Absent Mr. Melton Aye
Motion Carried.
8. Unfinished Business-Director Hubert discussed email correspondence with Library Consultant, Fred Schlipf regarding the progress of our Building Program
9. New Business
Election of Treasurer
Motion: Melton Second: Akeman
Elect Mr. Marc Griffin Board Of Trustees Treasurer To Fulfill Term (Through June 2019). Vacated With Mary Whitehead's Resignation.
Roll Call:
Ms. Akeman Yes Mr. Griffin Absent Mr. Hutchings Aye Ms. McDonnel Absent Mr. MetOn Aye
Motion Carried.
b. Open Board Seats - Announcement on January 8, 2018 with applications due on February 5, 2018.
10. Reports - None
11. Board Orientation
a. Annual Treasurer's Report
b. Per Capita grant application and financial report-Director Hubert presented
c. Public Library Association Conference March 21-24, 2018 Philadelphia, PA-Trustees will let Director Hubert know as soon as possible if they would like to attend.
12. Adjournment
Motion: Meton Second: Akemam
That The Meeting Be Adjourned at 7:11 p.m.
Motion Carried.
http://www.smrld.org/wp-content/uploads/2018/01/December-12-2017.pdf
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