Galatia Community Unit School District 1 Board of Education met Dec. 21.
Here is the minutes provided by the Board:
The regular meeting of the Galatia Community Unit School District No. 1 Board was held in the boardroom at the junior/senior high school. Roll call was taken, and those present were Joy Richey, Bryan McCabe, Tim Pribble, and Elaine Jackson. Aaron Allen, BJ Pigg and Justin Travelstead were absent. Four (4) members present and three (3) members absent. Board President Tim Pribble called the meeting to order at 7:05 p.m.
VISITORS: Nealy Hamson, Jamie Grubbs, Tim Arnold, Casey Pribble, Courtney Pribble, and Beau Tate were the visitors in attendance.
ADDITIONS/DELETIONS TO AGENDA: There were no additions/deletions to the agenda.
CONSENT AGENDA: 1) A motion was made by Richey and seconded by Jackson to approve the regular meeting minutes of November 16, 2017. McCabe-aye, Jackson-aye, Pribble-aye, and Richey-aye. Four (5) ayes, motion carried.
2) A motion was made by McCabe and seconded by Richey to approve payroll and bills for payment.
McCabe-aye, Jackson-aye, Pribble-aye, and Richey-aye. Four (4) ayes, motion carried.
3) A motion was made by Pribble and seconded by Jackson to approve the Treasurer’s Report and co-mingled funds as presented. Jackson-aye, Pribble-aye, Richey-aye, and McCabe-aye. Four (4) ayes, motion carried.
AUDIENCE TO VISITORS: FFA student members, Casey Pribble, Courtney Pribble and Beau Tate presented the board with a summary of the bean crop the FFA student group planted, harvested, and sold. This crop was planted on school grounds by FFA students, FFA advisor, Tim Arnold, and volunteer farmers in the Galatia community. Casey Pribble reported the FFA students planted soy beans this past spring, yielding 61.25 bushels per acre, at a price of $9.35 per bushel for a total of $4,551.54.
The board asked the students several questions regarding the crop, including the kind of chemicals that were used on the beans. The students answered these questions and FFA Advisor, Tim Arnold, thanked the community volunteers which were Jim Richey who donated seed, Brown’s Fertilizer who donated chemicals and fertilizer, and Randy Anderson, for the use of farm equipment, and disking, planting, spraying, harvesting, and hauling.
The FFA students presented a check to the board in the amount of $1,517.18, which is the school’s portion of the $4,551.54 total profit made on the crop. The board then complimented the group on the effort and outcome of this crop.
Mr. Arnold reported that FFA students built a float for the Harrisburg Lights Parade in December, and won first place. This was the first year for the group to participate in the parade.
Mr. Arnold also reported to the board, he was not awarded a grant for a new greenhouse this year. He will re- apply in FY 2018/2019, for this greenhouse grant.
4) A motion was made by Richey and seconded by Pribble to donate $1,517.18, which is the district’s portion of the FFA’s 2017 bean crop profit, back to the FFA student organization. Jackson-aye, Pribble- aye, Richey-aye, and McCabe-aye-aye. Four (4) ayes, motion carried.
Nealy Hamson, high school guidance counselor, and Jamie Grubbs, Galatia parent, addressed the board regarding a proposed trap shooting team for Galatia CUSD #1. Ms. Hamson presented a schedule of events for the 2017/2018 school year that included tournaments, practice schedules, and NRA certification for coaches. The indoor shooting range in Harrisburg, IL is offering student discounts for practice rounds.
The board discussed the requirement that GEA must meet and approve the addition of a new sport for the district.
Aaron Allen entered the meeting at 7:39 p.m.
The board discussed a possible co-op agreement with Thompsonville for trap-shooting.
Ms. Hamson stated that there would be a financial commitment on the part of the students’ parents in order to participate in the trap shooting team.
Mr. Grubbs inquired if the school insurance would apply if firearms or ammunition were stolen or destroyed in an accident. The superintendent will check with the district’s insurance carrier. Ms. Hamson will teach a hunters safety course for youth in the district on January 5th and 6th.
EXECUTIVE SESSION:
5) A motion was made by Pribble and seconded by Allen to enter into executive session at 7:55 p.m. to discuss compensation, employment, hiring, firing, of prospective or current employees (personnel), review executive session minutes, professional negotiations, and matters of student discipline. Pribble- aye, Allen-aye, Jackson-aye, McCabe-aye, and Richey-aye. Five (5) ayes, motion carried.
6) A motion was made by McCabe and seconded by Richey to end executive session at 9:20 p.m. Richey-aye, McCabe-aye, Allen-aye, Jackson-aye, and Pribble-aye. Five (5) ayes, motion carried.
7) A motion was made by Pribble and seconded by Richey to approve executive session minutes as read. Richey-aye, Jackson-aye, Allen-aye, McCabe-aye, and Pribble-aye. Five (5) ayes, motion carried.
NEW BUSINESS The board discussed the upcoming superintendent evaluation.
Mr. Crank ask the board for permission on behalf of the 4th grade to go to New Harmony, Indiana on a class field trip in the spring. He also asked permission on behalf of the 3rd grade who wants to go to Union City, Tennessee on a class field trip in the Spring.
Mr. Crank ask the board for a motion to select First Midstate, Inc as Underwriter, and Chapman and Cutler as bond counsel with respect to the District’s upcoming bond issue.
8) A motion was made by Pribble and seconded by McCabe to approve a class field trip for the 3rd grade to go to Discover Park, Union, Tennessee in the spring, 2018. Allen-aye, McCabe-aye, Jackson-aye, Pribble-aye, and Richey-aye. Five (5) ayes, motion carried.
9) A motion was made by Allen and seconded by Jackson to approve a class field trip for the 4rdth grade to go to New Harmony, Indiana, in the spring, 2018. McCabe-aye, Allen-aye, Jackson-aye, Pribble-aye, and Richey-aye. Five (5) ayes, motion carried.
10) A motion was made by Pribble and seconded by Jackson to select First Midstate Inc., as Underwriter/Placement Agent and Chapman and Cutler LLP as bond/disclosure counsel to the Underwriter/Placement Agent with respect to the District’s upcoming bond issue. Allen-aye, Jackson- aye, Pribble-aye, Richey-aye, and McCabe-aye. Five (5) ayes, motion carried.
COMMITTEE REPORTS: John Cummins gave the board a briefing of the overall condition of the bus fleet. Rick Pittman, district mechanic, will be completing some work on bus #23 over Christmas break. Mr. Pittman found a hood replacement for Bus #7. He completed five wheel pulls on five buses during the month of November, 2017. All fuel filters are changed for the winter. Bus #9 has new rear inside tires, and will need air brakes soon.
Mr. Crank reported the grade school parking lot was spread with millings. Board member Aaron Allen stated that someone reported to him that the millings contained nails and glass. Mr. Crank has addressed this situation.
Additional mulch will be needed for the grade school and pre-k playground areas. Pre-k has a grant for mulch, but this will be a spring project.
Mr. Crank reported the new camera in the bookkeeping office and the door security system has been installed at the grade school. District Architect, Mike Ewald, should have the district’s five year plan finished by the February board meeting.
Mr. John Cummins, high school principal, presented the board with the grading scales of nine different schools in the Southern Illinois area. Discussion regarding changing Galatia CUSD #1 grading school was tabled until the February meeting. Mr. Cummins made the recommendation of removing the provision of athletes being removed from teams after three weeks of ineligibility, and making eligibility a week to week determination with eligibility being checked on Monday of each week.
HIGH SCHOOL PRINCIPAL REPORT: Mr. John Cummins reported that a new Activity Fund Policy has been put into place as a protection to Galatia CUSD #1 and to the sponsor’s and supervisors of the activity funds, as well. Copies of this Activity Fund Policy were distributed to all board members present. The board asked Mr. Crank to check with the District’s legal counsel concerning the issue of parent accounts using the district’s name during fundraising.
Mr. Cummins report there had been a problem with basketball game attendees videotaping the games of the high school boys’ team. He stated that the opposing team can videotape a game, but a third party cannot according to IHSA rules. Mr. Cummins recommends the board make a formal motion to accept this Athletic Event Video and Filming Policy.
SUPERINTENDENT REPORT: Mr. Crank gave formal notice to the board that an evaluation will need to be completed for the superintendent part of his job by the board.
He reported Eldorado school district has offered to let Galatia students take Spanish at the Eldorado High School for just the cost of buying the book. Transportation will be an issue for some students.
Mr. Crank recommends the district’s current grading scale be changed to a 10 point scale for the 2018/2019 school year.
He informed the board of the RFP (request for proposal) that is required for the pre-k program, and due January 12, 2018. The RFP will need to be approved in order for the pre-k program to continue for the next five years. Mr. Crank would like to hire a grant writer, Linda Drust, to complete this pre-k RPF.
11) A motion was made by Jackson and seconded by Pribble to remove the provision of being removed from the team after three weeks of ineligibility, form the current Athletic Policy Handbook. Jackson-aye, Pribble-aye, Richey-aye, Allen-aye, and McCabe-aye. Five (5) ayes, motion carried.
12) A motion was made by McCabe and seconded by Allen to accept the Athletic Event Video and Filming Policy, as presented in attached handout. Pribble-aye, McCabe-aye, Allen-aye, Richey-aye, and Jackson-aye. Five (5) ayes, motion carried.
13) A motion was made by Allen and seconded by McCabe to adopt the Activity Fund Policy, as presented, in attached document. Pribble-aye, Allen-aye, McCabe-aye, Jackson-aye, and Richey-aye. Five (5) ayes, motion carried.
14) A motion was made by Pribble and seconded by Jackson to hire Linda Drust as grant writer, to complete the pre-k RFP application, with payment of $2,000 up front, and $2,000 upon completion of the RFP application. Allen-aye, McCabe-aye, Jackson-aye, Pribble-aye, and Richey-aye. Five (5) ayes, motion carried.
15) A motion was made by Pribble and seconded by Allen to accept Alicia Hardwick’s resignation as Athletic Director, effective immediately. Allen-aye, McCabe-aye, Jackson-aye, Pribble-aye, and Richey-aye. Five (5) ayes, motion carried.
16) A motion was made by Pribble and seconded by McCabe to hire Paula Allen as Athletic Director, effective immediately, being compensated for remaining time in the 2017/2018 school year. McCabe- aye, Allen-abstain, Pribble-aye, Jackson-aye, and Richey-abstain. Three (3) ayes, two (2) abstains, motion carried.
ADJOURNMENT: 17) A motion was made by Allen and seconded by Jackson to adjourn at 10:17 p.m. Richey-aye, Jackson-aye, Allen-aye, Pigg-aye, and Pribble-aye. Five (5) ayes, motion carried
http://www.galatiak12.org/Board%20of%20Education%20Stuff/Minutes%20December%2021,%202017.pdf
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