Monroe County Board of County Commissioners met February 20.
Here is the minutes provided by the Board:
The meeting of the County Commissioners of Monroe County, Illinois was called to order at 8:00 a.m. Chairman Robert Elmore, Commissioner Delbert Wittenauer and Commissioner Vicki Koerber were present.
The meeting opened with the Pledge of Allegiance.
Others present included County Clerk Dennis Knobloch, Sheila Wetzler, along with Press Corps representatives – Joe Leicht of the Monroe County Independent and Alan Dooley of the Republic Times. Also present was Ron Schultheis.
There being a quorum present, the meeting was called to order by Chairman Elmore.
There were no public comments.
Aaron Metzger came to the meeting to discuss Highway Department business. He said bids had been solicited and received for providing aggregate material for the County MFT Maintenance Program. Motion was made by Commissioner Koerber, with a second by Commissioner Wittenauer to accept the aggregate bids as recommended for the 2018 County Aggregate Maintenance Program/MFT Funds. All voting Aye, none Nay and none Absent. Motion carried.
Resolution 18-06
2018 County Aggregate Maintenance Program
Whereas, bids were received on February 1, 2018 for furnishing materials required by Monroe County Highway Department to be used for the County’s 2018 aggregate maintenance program, and
Whereas, the following low bids, with respect for haul distance on aggregate materials were received from Columbia Quarry Company, East St. Louis, IL:
Group 1 – 400 ton of CM16 aggregate, furnished and loaded on trucks at Waterloo or Dupo Plant for use at New Hanover Station Stockpile @ $8.55/ton; and
Group 2 – 1000 ton of CM16 aggregate, furnished and loaded on trucks at Waterloo Plant for use at Wightman Preserve Stockpile @ $8.66/ton; and
Group 4 – 500 ton of CM16 aggregate, furnished and loaded on trucks at Waterloo Plant for use at County Shed Stockpile at $8.55/ton; and
Group 5 – 400 ton of CM15 aggregate, furnished and loaded on trucks at Waterloo Plant for use at New Hanover Station Stockpile @ $8.55/ton; and
Group 6 – 500 ton of CA6 aggregate, furnished and loaded on trucks at Waterloo or Dupo Plant for use in Valmeyer/Columbia Areas @ $6.65/ton; and
Group 7 – 500 ton of CA6 aggregate, furnished and loaded on trucks at Waterloo Plant for use in Waterloo/Maeystown/Red Bud Areas @ $6.65/ton; and
Whereas, the following bids with respect for haul distance on aggregate materials were received from Mississippi Lime Company, St Louis, MO:
Group 3 – 300 ton of CM16 aggregate, furnished and loaded on trucks at Prairie Du Rocker Plant for use at Boxtown Stockpile @ $10.25/ton; and
Group 8 – 500 ton of CA6 aggregate, furnished and loaded on trucks at Prairie Du Rocher Plant for use in Fults, Renault, and Ames Areas @ $7.50/ton.
Now, Therefore, Be It Resolved, that the aforelisted low bidders be and are hereby awarded the contracts.
Passed by the Board of County Commissioners of Monroe County, Illinois at Waterloo, this 20th day of February, 2018.
Motion: Koerber Second: Wittenauer
Aye: Three Nay: None
Absent: None
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to approve the 2018 Road Districts Aggregate Maintenance Program. All voting aye, none Nay and none Absent. Motion carried.
Resolution 18-07
2018 Road Districts Aggregate Maintenance Program
Whereas, bids were received on February 1, 2019 for furnishing materials to be used by various road districts in Monroe County, Illinois in the 2018 Aggregate Maintenance Program; and
Whereas, the following bids with respect for haul distances on the aggregate bids, were received by Columbia Quarry Company, East St. Louis, IL and approved by the Road District Commissioners;
CM15 aggregate for MFT maintenance, furnished and loaded on trucks at Waterloo Plant for Road Districts No. 1 and 3 @ $8.66/ton; and
CM16 aggregate for MFT maintenance, furnished and loaded on trucks at Waterloo or Dupo Plant for Road Districts No.4,6.7, and 10@ $8.55/ton; and
CA6 aggregate for MFT maintenance, furnished and loaded on trucks at Waterloo or Dupo Plant for Road Districts No. 6,7,9 and Groups 10A, 10B and 10C @ $6.65/ton.
Now, Therefore, Be It Resolved, that the above listed low bidder is hereby awarded the contracts, subject to the approval of the respective Road District Commissioners.
Passed by the Board of County Commissioners of Monroe County, Illinois at Waterloo, this 20th day of February, 2018.
Motion: Wittenauer Second: Koerber
Aye: Three Nay: None
Absent: None
Mr. Metzger said he recently received a check from the State of Illinois for reimbursement of MFT funds that had previously been withheld.
Mr. Metzger said his office had completed a permit for a group Bicycle Ride that took place this past weekend. He said there were some problems, because the group strayed from the route that was approved on the permit, and he will be looking at revising the permit to keep that from happening again. Mr. Metzger explained the process that was previously established by the County Board for organized Bike Rides, where the application is reviewed by the Sheriff, the Highway Department and the Road District where the bike ride will take place.
Mike Fausz came to the meeting to discuss the appointment of a new Recording Secretary for the Monroe County Zoning Board of Appeals. He said the group had discussed this, and they would like to recommend the appointment of Denise Buettner. Motion was made by Commissioner Koerber, with a second by Commissioner Wittenauer to appoint Denise Buettner as Recording Secretary of the Monroe County Zoning Board of Appeals. Mr. Fausz said that Dorothy Mueller has agreed to guide Ms. Buettner through the process if she requires assistance.
The following Accounts Payable having been approved for payment, Commissioner Wittenauer moved that the same be allowed and that vouchers be issued against their respective funds of the County Treasurer for payment. Motion seconded by Commissioner Koerber, and so declared. All voting Aye, none Nay, and none Absent. Motion carried.
General Fund:
10-8 Video 2,004.95
American Stamp & Marking Products Inc. 79.70
Americom 3,221.00
Axon Enterprise Inc. 1,220.00
Bountiful Blossoms 74.83
Carl J. Mendenhall 300.00
Coast to Coast Equipment 68.53
Comlabs Inc. 666.00
Communications Revolving Fund 527.87
Coroner M E 245.00
Culligan-Schaefer Water Centers 76.64
D E Signs 158.00
Dobbs Tire & Auto Centers 679.83
ESRI 500.00
Gateway FS 63.01
Harrisonville Telephone Company 421.09
HWI Equipment Inc. 960.18
Illinois Assoc of County Officials 175.00
Illinois Sheriff’s Assn 690.00
Illinois State’s Attorney Assoc 375.00
John Deere Financial 2.26
Kelton Davis 12,068.67
Kyle Koester 128.13
Leon Uniform Company Inc. 1,326.83
Logo’s ‘N Stitches Inc. 355.00
Mike’s Convenience 703.90
Motorola 1,427.00
O’Reilly Auto Parts 115.73
Prairie Farms Dairy Inc. 253.42
Quality Collision 818.32
Quill Corporation 727.64
R P Lumber Co. Inc. 55.83
Reliable Sanitation Service Inc. 207.45
Republic-Times LLC 103.95
Richland Pet Cremation & Memorial 28.50
Robert Elmore 197.29
Sherwin Williams 135.98
Sirchie Finger Print Laboratories 192.33
Southern Illinois Video 1,225.00
Tally, LLC. 4,704.00
Tessco 353.01
Thomson Reuters-West Publishing Corp. 947.36
V “Red” Smith 20.00
Vision Websoft 1,620.00
Watson’s Office City 65.00
Wex 1,552.26
Ambulance Service Fund:
Airgas Mid America 525.19
Andres Medical Billing, Ltd 2,267.74
BJC Healthcare AR-Billing 335.83
Bound Tree Medical LLC 679.54
Coast to Coast Equipment & Supplies 405.00
Memorial Hospital 1,098.21
New Creations Screen Printing 2,650.00
Poelker’s Garage Inc. 225.00
Sentinel Emergency Solutions 795.12
Zoll Medical Corporation 771.63
Health Tax Fund:
Culligan-Schaefer Water Centers 12.76
Ryan Castello 412.50
W.H. Heyden & Asociates Inc. 2,200.00
Highway Fund:
Al’s Auto Waterloo 237.72
Ameren Illinois 42.87
Aramark Uniform Services 1,248.68
Bel-O Sales & Service 193.00
Columbia Quarry Company 2,064.49
Construction Supply 149.63
Contech Construction Products 31,206.80
DataTronics Inc. 188.00
Equipment Service Co. Inc. 160.34
ESRI 500.00
Fountain Water District 32.50
Iron Crafters Inc. 432.52
Leaf 299.00
Monroe County Electric Cooperative 1,199.04
Nu-Deal Oil Company 426.11
Quill 54.13
R.P. Lumber 3.96
Reliable Sanitation Service Inc. 50.60
V “Red” Smith Pest Control Inc. 25.00
Waterloo Lumber Co. 25.42
Williams Office Products Inc. 35.00
County Motor Fuel:
Monroe County Highway Fund 49,533.49
Recorder’s Document Fund:
Fidlar Technologies 1,299.20
Circuit Clerk Documents:
Credit Collection Partners Inc. 2,700.00
Goodin Associates Ltd. 24,055.28
Tort & Immunity:
Counties of IL Risk Mgmt Agency 3,211.00
Kim Keckritz came to the meeting for presentation of the monthly Nursing Home report. She said things are going well at Evergreen Pointe, and most of those using that part of the facility seem very satisfied with the facility and service. Commissioner Wittenauer said he was very pleased to read in the report that there would be no need to borrow money. Ms. Keckritz said that was correct – the Evergreen Pointe facility was paid for from Nursing Home funds, and there is still plenty on hand to make the upcoming $900,000 bond payment on the Oak Hill Facility. Ms. Keckritz reviewed the annual report for the facility. She said as a national trend, more people are using assisted living or keeping their family members at home, so the numbers for skilled nursing care are not increasing. She also said that the people who are coming to the facility for skilled care are usually older, and they many times are experiencing declining health.
Ms. Keckritz reported that admissions from St. Anthony’s, Missouri Baptist, Red Bud Regional, Memorial and Barnes have increased, with St. Anthony’s providing the highest number of referrals. Ms. Keckritz said the Medicare system is again changing, and the Nursing Home will now get charged for readmissions and other quality indicators. She said her reports also indicate that the majority of Nursing Home residents are coming from Monroe County and the immediate local area. Ms. Keckritz said the total admissions for the 2017 calendar year were 226, compared to 118 in 2016. She said they have switched to a different pharmacy with the hope of reducing drug costs at the Nursing Home.
The Nursing Home bills were approved upon motion by Commissioner Wittenauer, with a second by Commissioner Koerber. All voting Aye, none Nay and none Absent. Motion carried.
States Attorney Chris Hitzemann and Sheriff Neal Rohlfing came to the meeting to discuss Court Security fees. Mr. Hitzemann said as part of the cost study completed recently by Bellwether, LLC, and based on concurrence with the Chief Judge of the 20th Judicial Circuit, it was determined that the court Security fee of $25 could be increased to $50. Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to authorize the Monroe County Circuit Clerk to increase the Court Security Fee from $25 to $50, effective upon enactment of this ordinance. All voting Aye, none Nay and none Absent. Motion carried.
Ordinance 18-07
Monroe County Ordinance On Court Security Fees
Whereas, 55 ILCS 5/5-1103 provides that the statutory Court Security fees may be increased by the County Board if an increased is “justified by an acceptable cost study” as described by 55 ILCS 5/4-5001; and
Whereas, 55 ILCS 5/4-5001 requires a statement of the costs of providing each service, program and activity be prepared and be part of the public record; and
Whereas, a statement of cost (attached hereto and made a part hereof) and cost analysis by Bellwether, LLC has been prepared; and
Whereas, based on the Bellwether, LLC study and the recommendation of the County Sheriff in concurrence with the Chief Judge of the Twentieth Judicial Circuit, the County Board agrees that the County Code should be amended to change and establish the fees charged by the Monroe County Circuit Clerk for court Security.
Now, Therefore, Be It Ordained that the County Code, 36-4-8 is amended as follows:
36-4-8 (A) Fee established. The Circuit Clerk of the Twentieth Judicial Circuit Court of Monroe County, Illinois, shall collect a fee of $25 $50 in all civil cases from each party at the time of filing the first pleading, paper or other appearance, provided that no additional fee shall be required if more than one party is represented in a single pleading, paper or other appearance.
(B) In criminal, local ordinance, County ordinance, traffic and conservation cases, the following fee shall be assessed against the defendant upon a plea of guilty, stipulation of facts or findings of guilty, resulting in a judgement of conviction, or order of supervision, or sentence of probation without entry of judgement pursuant to Section 10 of the Cannabis Control Act, Section 410 of the Illinois Controlled Substance Act, Section 70 of the Methamphetamine Control and Community Protection Ace, Section 12-4.3 or Subdivision (b)(1) of Section 12-3.05 of the Criminal Code of 1961 or the Criminal Code of 2012, Section 10-102 of the Illinois Alcoholism and Other Drug Dependence Act, Section 40-10 of the Alcoholism and Other Drug Abuse and Dependence Act, or Section 10 of the Steroid Control Act, No fee shall be imposed or collected, however, in traffic, conservation, and ordinance cases in which fines are paid without a court appearance.
(!) Felony: $25 $50
(2) Misdemeanor: $25 $50
(3) Conservation and ordinance violation: $25 $50
(4) Traffic violations: $25 $50
(C) This section shall become effective October 1, 2015 upon enactment.
(D) The Circuit Clerk of the Twentieth Judicial Circuit of Monroe County shall collect the aforesaid fees and shall remit same to the Treasurer of Monroe County as expeditiously as possible, but not less than on a monthly basis.
(E) The Treasurer of Monroe County shall maintain a separate fund known as the “Court Services Fund” to receive and hold such fees, and to transfer those monies to the General fund of Monroe County only upon order of the Circuit Court of Monroe County for payment solely of costs incurred by the Sheriff in providing court security or for any other court services deemed necessary by the Sheriff to provide for court security.
(F) The Treasurer of Monroe County shall provide an accounting of said fees and expenditures on an annual basis to the chief Judge of the Twentieth Judicial Circuit and the Presiding Judge of Monroe County in a manner and form as directed by the Court.
Passed by the Monroe County Board of Commissioners this 20th day of February, 2018.
Motion: Wittenauer Second: Koerber
Aye: Three Nay: None
Absent: None
Sheriff Rohlfing presented a report to the Commissioners showing current activity at the Sheriff’s Department. His report documented calls for service data as follows:
2012 – 6431 calls
2013 – 6085 calls
2014 – 6117 calls
2015 – 9787 calls
2016 – 10878 calls
2017 – 13247 calls
He said traffic stops have increased from 1223 in 2012 to 2014 in 2017. Sheriff Rohlfing said he has also revised the Commissary system. In 2014 the system took in $5,151.56, with expenses of $5,400.76. With the revised system that includes a kiosk where inmates can purchase candy, chips, e-cigarettes, etc., during 2017 the system took in $41,844.49, with expenses of $34,573.14, for a profit of $7,271.35, so there is no longer expense to the County for this program.
Sheriff Rohlfing provided his Annual Report dated November 30, 2017. That report showed the following activity:
Papers served $ 11,713.25
Report fees $ 15,511.00
Sheriff’s Travel Vouchers $ 765.95
Pay Telephone $ 1,777.68
Sheriff’s Sale $ 1,800.00
Dispatching Fees $188,793.78
Housing Federal Prisoners $109,553.73
Miscellaneous $ 275.75
ILEAS $ 5,738.96
Total Fees Earned $335,930.10
This compares to $186,686.95 taken in by the Department in 2013. Sheriff Rohlfing said the majority of the difference in the past year has been the money taken in by housing Federal Prisoners.
Sheriff Rohlfing said the county will also be receiving some funds from the DEA asset forfeiture program. The Monroe County Sheriff’s Office will share in nearly $3,000,000 that has been seized from local arrests. He said beyond the dollars received, the greater benefit is that the Monroe County Sheriff’s Department is helping to control the sale and use of drugs in this area. Commissioner Wittenauer said he was surprised to see this information on the Federal prisoner housing program and the asset forfeiture program. He said the details of this have never been available to him before. Sheriff Rohlfing said he has used funding from these programs to buy squad cars and other equipment for the Sheriff’s Department, so these items don’t have to be taken from his regular County budget. Sheriff Rohlfing said he was happy to provide accurate information to the County Board, so they don’t have to guess what is happening in the Sheriff’s Department.
Sheriff Rohlfing left the meeting.
Lisa Fallon and Chris Hitzemann came to the meeting to discuss outstanding fines and fees. Mr. Hitzemann said the county is allowed by statute to collect fines and fees that are in default, and he said the County is now authorized to collect these outstanding amounts by using a collection agency. Mr. Hitzemann said that a contract has now been signed with Credit Collection Partners (CCP) for collection of the outstanding amount. There is no cost to the county, since CCP adds their fee of 30% on top of the amount due. Mr. Hitzemann said some of these amounts have been due since the early 1990’s. Ms. Fallon said CCP has been to her office to prepare some reports, and their preliminary 19-page report shows that there is at least $778,000 in outstanding fines and fees due to Monroe County. Letters were recently sent out, and over $2,000 has already been collected. Commissioner Koerber asked where this money that is collected will go. Mr. Hitzemann said it will follow the same course as current funds collected – it will be broken down into various accounts and then flow to the County Treasurer’s office.
Mr. Hitzemann left the meeting, and Lisa Fallon stayed at the meeting to discuss her office. Ron Schultheis also left the meeting. Brenda Hempen, part-time employee of the Circuit Clerk’s office joined the discussion as well.
Ms. Fallon said there are certain areas of her office that need process improvement. She said after a recent visit to her office by the Auditor, she was told that $80,000 was unaccounted for. Ms. Fallon said much of this was due to a bookkeeping problem with some of the bond funds. She said after contacting one of the companies that handles the software for her office, she found out that much of this problem dates back to at least 2010 or 2011, and this has been a matter of small problems continuing to snowball. Ms. Fallon said she feels that the internal bookkeeping process in her office needs to be improved. Ms. Hempen said she is finding that some of these items were not set up correctly in the office computer system, so some funds are going the wrong direction. Ms. Fallon said that Ms. Hempen has also been working to scan some of the paper files in the office to reduce some of the space being used in the Courthouse storage areas.
Ms. Fallon said to alleviate some of these problems she would like to promote Ms. Hempen to a full-time position as bookkeeper and administrative assistant. Ms. Fallon said since she has to spend much of her time in the Courtroom, she would like Ms. Hempen to be available to help out in her office. She said for this first year there should be no additional expense to the County, and this salary can be taken from some of the fees collected by the office.
Chairman Elmore said the County Board would work on salary arrangements, and make some recommendations at the next County Board meeting.
Carla Heise and Ryan Weber came to the meeting to discuss the Ambulance Service. Mr. Weber said he had been to the training sessions in Texas, and they were very helpful. He said there are many reports that are available, like how many times both ambulances are being used, etc. Mr. Weber said he also wanted to remind everyone about the NIMS training that is required for various County officials. He said auditors will be coming to make sure the County is NIMS compliant. Mr. Weber said he is concerned, because there are still some folks who need some of the training. He said there would be some upcoming training sessions for those who still need the NIMS training.
Ms. Heise said the Ambulance report writing will also be changing, and will require more details – if things aren’t listed on the report, Medicare may not pay. She said the Ambulance personnel will be taking training sessions to learn these new methods. Ms. Heise said Monroe County will be getting a new rep, and several new reports will be produced. She showed one of the reports being compiled showing charges, etc. per call, and it showed that for the one-year period from 6/1/2016 to 5/31/2017 the average profit per call was $639.84. Ms. Heise said this new system will also allow individual calls to be viewed for details and status. Ms. Heise said there will be an Easter egg hunt on March 24 as part of the 40th Anniversary observance of the Ambulance Service.
Brian Hooten came to the meeting to discuss various building issues. He said it has come to his attention that the bathrooms under the Bandstand are in very bad shape. Mr. Hooten said the stall partitions are all rusted, and it is hard to control the moisture in that area, so the walls are covered in mold. He said part of the problem is that there is not gutter system on the Bandstand, and a lot of the runoff water ends up in the basement.
There was also discussion about the Lions Club desire to add more lighting to the Courtyard for their events. They would like to add lamp posts through the Courtyard, or hang lights on the side of the Courthouse. Mr. Hooten said he also had concerns about the Waterloo Chamber using the existing posts for their holiday displays. During that process, some of the posts have been damaged, and the cost for repairs has fallen back on the County. Commissioner Koerber said that needs to be addressed with the Chamber and the City of Waterloo, and she had been trying to make arrangements to do that, but now that the Chamber Director has resigned, the process has been delayed. Commissioner Koerber said as soon as a new Waterloo Chamber Director has been hired, there will be a meeting to discuss these issues, and the condition of the courthouse grounds after downtown events.
Mr. Hooten said back to the bathrooms, until a decision can be made on how to handle this area, he would like to see the bathrooms locked for the time being so they cannot be used.
Commissioner Koerber said she would like to get some of the local civic organizations together to see if they would be willing to meet to discuss the bathrooms, and maybe help with funding. She said she would also have a concern about making that area ADA-compliant if improvements are made. Commissioner Koerber said she would suggest closing the bathrooms until some decisions can be made, but the question about use of the bathrooms should be removed from the application for Use of the Bandstand. It was decided to note on that application that the bathrooms are at this time closed.
Mr. Hooten asked if anyone knew what the official start date of the CTS contract was. Commissioner Wittenauer said he felt it was when all of the inspections were completed, and that was June. Mr. Hooten said the reason he was asking – the HVAC automation system already went down – it had been down for two weeks, and then eventually had to be reprogrammed. Mr. Hooten said since this equipment was down, he would like to see CTS help get the warranty extended on this equipment. He said he would also like to get a one-year maintenance contract with Jarrell, the HVAC company. Mr. Hooten said Matt Notter has been working with them when they come to work on the Courthouse equipment, and after one year, Mr. Hooten feels that Mr. Notter will be able to handle the normal equipment maintenance on his own. He said another problem is that Honeywell used to include all costs as part of their maintenance agreement. With Jarrell, the County has to pay labor costs for any work completed.
Mr. Hooten said he also has been trying to gather equipment costs for the County’s insurance carrier. He said another concern he has is that some of the HVAC units are not communicating, including the two units in the County Board room. He said Mr. Notter has been documenting all of the problems they have noted with the HVAC system. Commissioner Koerber said CTS needs to come to a meeting and discuss these problems. Mr. Hooten said he could call CTS and pass on some of these concerns. Commissioner Koerber said she would still like to bring CTS before the Board for discussion.
Mr. Hooten said there are also air pressure problems in the building. This is causing the doors to stay open, and then the security alarm goes off. Mr. Hooten said there are also problems with the ventilation grid on the east side of the building.
Mr. Hooten said he also had a proposal from Davey Tree Service for fertilizing the trees on the Courthouse grounds at a cost of $1,081. The Commissioners told him to proceed with this. Commissioner Koerber said she had a list of the trees that need to be replaced and the one that needed to be moved.
Mr. Hooten said he has also been monitoring the utility costs since the completion of the energy improvements. He said the biggest savings are on the bills for the Courthouse. It appears the annual savings could be from $15,000 to $20,000. He said the irrigation system will reflect lower costs in the future because of the installation of the new water meter from the City.
There was more discussion about the requests by local civic organizations to make improvements to the Courthouse property. Commissioner Koerber said she wanted to make sure the County Board knew about all of these discussions. Mr. Hooten said the Lions Club had talked to Terry Liefer, and he passed the discussion along to Brian Hooten. Mr. Hooten said this year the Lions Club went to Adam Gilbert to discuss the costs of putting more lighting outside the Courthouse.
Mr. Hooten said one of his main concerns is damage to the sprinkler system if more lights are placed throughout the Courthouse grounds. Mr. Hooten said there is also a complaint from people attending the summer band concerts about the lights that shine on the Courthouse building. In the past people have tried to bend these light fixtures so they don’t shine in their eyes during the band concerts, and some of the light fixtures have been broken. There was discussion of trying to put some of these lights on a switch so they can be turned off on Tuesday band concert nights, and then turned back on after the concert is over by the County maintenance personnel.
There was discussion regarding the expenditure of non-budgeted items exceeding $10,000. Motion was made by Commissioner Koerber, with a second by Commissioner Wittenauer to approve of this procedure.
Resolution 18-08
Whereas, it is the intent of the Monroe County Board of Commissioners (County Board) to act at all times in the best interest of the taxpayers of Monroe County, and
Whereas, the (County Board) also wishes to monitor the budgets and expenditures of all of the individual Departments And Offices Within Monroe County, And
Whereas, the members of the (County Board) feel that making this change will also prove to be a more efficient method of operation for the various Monroe County offices, and provided for savings of taxpayer dollars,
Now, Be It Therefore Resolved, that for any individual non-budgeted expenditure in excess of $10,000, details of that expenditure shall be brought before the County Board at a regular or special meeting, prior to the completion of the expense transaction, and
Be It Further Resolved, that a majority vote of the County Board will be required before that non-budgeted expenditure transaction can be completed.
This policy shall take effect immediately upon passage of this Resolution.
Adopted by the Board of County Commissioners of Monroe County, Illinois at Waterloo, this 20th day of February, 2018.
Motion: Koerber Second: Wittenauer
Aye: Three Nay: None
Absent: None
The Commissioners discussed some complaints they have received from Department Heads regarding the revision to the meal reimbursement policy. It was decided no revisions were necessary, so no action was taken. Motion was made by Commissioner Wittenauer, with a second by commissioner Koerber to appoint Rick Scott to the Monroe County Local Emergency Planning Committee to replace Lynn Bersche. All voting Aye, none Nay and none Absent. Motion carried.
Resoltuion 18-09
Be It Resolved by the Board of County Commissioners of Monroe County, Illinois that Rick Scott, 534 Covington Drive, Waterloo, Illinois be appointed to the Monroe County Local Emergency Planning Committee, replacing Lynn Bersche, for a term of three years with term to commence on February 20, 2018 and term to expire on December 31, 2020 or until a successor is appointed and has qualified.
Passed by the Board of County Commissioners of Monroe County, Illinois at Waterloo this 20th day of February, 2018.
Motion: Wittenauer Second: Koerber
Aye: Three Nay: None
Absent: None
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to reappoint Barbara Pace to the Western Egyptian Economic Board of Directors. All voting Aye, none Nay and none Absent. Motion carried.
Resolution 18-10
Be It Resolved by the Board of County Commissioners of Monroe County, Illinois that Barbara Pace, 118 Jefferson Drive, Waterloo, Illinois be reappointed to the Western Egyptian Economic Board of Directors, with term to commence on January 1, 2018 and term to expire on December 31, 2018 or until a successor is appointed and has qualified.
Passed by the Board of County Commissioners of Monroe County, Illinois at Waterloo this 20th day of February, 2018.
Motion: Wittenauer Second: Koerber
Aye: Three Nay: None
Absent: None
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to allow the Waterloo Optimist Club to use the Courtyard and Bandstand for a Beer and BBQ Competition on Saturday, May 12. All voting Aye, none Nay and none Absent. Motion carried.
Motion was made by Commissioner Wittenauer, with a second by Commissioner Keorber to approve a Raffle Permit for Our Lady of Good Counsel Parish in Renault. All voting Aye, none Nay and none Absent. Motion carried.
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to approve a Labor Agreement between Monroe County and Operators Local 148, covering the employees of the Circuit Clerk’s office. All voting Aye, none Nay and none Absent. Motion carried.
It was decided to continue deliberations regarding the establishment of annual salaries for those elected officials who will appear on the November, 2018 General Election ballot.
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to go into closed session to discuss real estate. All voting Aye, none Nay and none Absent. Motion carried.
Resolution 18-11
Be It Resolved by the Board of County Commissioners of Monroe County, Illinois that the board is going into closed session for the purpose of Real Estate.
Passed by the Board of County Commissioners of Monroe County, Illinois at Waterloo, this 20th day of February, 2018.
Motion: Wittenauer Second: Koerber
Aye: Three Nay: None
Absent: None
Motion was made by Commissioner Koerber, with a second by Commissioner Wittenaeur to end closed session and return to open session. All voting Aye, none Nay and none Absent. Motion carried.
Resolution 18-12
Be It Resolved by the Board of County Commissioners of Monroe County, Illinois that the Board is ending its closed session and returning to open session.
Passed by the Board of County Commissioners of Monroe County, Illinois at Waterloo, this 20th day of February, 2018.
Motion: Koerber Second: Wittenauer
Aye: Three Nay: None
Absent: None
There being no further business to come before the Board, motion to adjourn was made by Commissioner Koerber with a second by Commissioner Wittenauer. All voting Aye, none Nay and none Absent. Motion carried.
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