City of Fairfield Council met June 12.
Here is the minutes provided by the Council:
Meeting called to order by Mayor Brent Maguire at 6:00 p.m.
Prayer led by D.E. Young followed by the pledge of allegiance to the flag.
City Clerk Tina Hutchcraft called the roll:
Mayor: Brent Maguire
City Clerk: Tina Hutchcraft
City Treasurer: Julie Duncan
City Attorney: Darrin Rice
Aldermen: Ralph Barbre; Mike Pottorff; Jim Griffith; Eugene McGill; Jerry Lisenbee; Terry Stahl; Ed Prince
Also Present: Jeff Vaughan, Wayne County Press; Len Wells; WFIW Radio; Andrew Miller, Fire Chief; Keith Colclasure, Police Chief; Silas Eckleberry, Assistant Police Chief; Flo Simpson; D.E. Young, Garage Department; Kevin Leonard, Water Distribution; Dian Downs; DiElle Rogers; and other citizens from the community.
The minutes of the meeting of May 22, 2018, agendas and bills of June 12, 2018 were sent out to those entitled to receive them. Mayor Maguire asked for approval of the minutes for the May 22, 2018 meeting. Motion by Alderman Stahl, seconded by Alderman McGill to approve the minutes of the meeting of May 22, 2018.
Vote yes: Barbre; Lisenbee; McGill; Pottorff; Prince; Stahl
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Mayor Maguire asked for approval to pay the bills for the June 12, 2018 meeting. A motion was made by Alderman Barbre, seconded by Alderman Pottorff to approve the bills for payment.
Vote yes: Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Open Bids & Approve the Sale of Property – The City advertised four separate tracts of property for sale. No bids were received for Tracts 1, 2, or 3. Two bids were received for the Tract #4 property. David Legg submitted a bid in the amount of $2,551.00 and he stated he would use the existing building on the property for seasonal storage for his business and eventually would build another building and use it for additional storage. Shaun Rush submitted a bid for $7,500.00 and he stated he plans to construct a two to four apartment complex with attached garages. He hopes to break ground in the next three months and hopes to have the project completed in the next two years. A motion was made by Alderman Stahl, seconded by Alderman Pottorff to accept the bid from Shaun Rush for the sale of Tract #4 and authorize the city attorney to prepare an ordinance for the sale of this property.
Vote yes: Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Award Bid for Street Repairs – Only one bid was received for the street repairs on Kincaid Dr., Summer Street, and N.W. 9th Street. Howell Paving Inc. submitted a bid in the amount of $203,250.87. This project will be paid out of motor fuel tax monies. A motion was made by Alderman Prince, seconded by Alderman Stahl to award the bid to Howell Paving Inc.
Vote yes: McGill; Pottorff; Prince; Stahl; Barbre; Lisenbee
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Ordinance No. 18-0612-155-Prevailing Wage Rate - Mayor Maguire asked for a motion to approve the ordinance dealing with the prevailing rate of wages. A motion was made by Alderman Barbre, seconded by Alderman McGill to approve Ordinance No. 18-0612-155.
Vote yes: Pottorff; Prince; Stahl; Barbre; Lisenbee; McGill
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried and Ordinance No. 18-0612-155 approved and duly adopted.
IBEW Contract – The IBEW contract was given to the Council for their consideration. A motion was made by Alderman Pottorff, seconded by Alderman McGill to approve the one year IBEW contract.
Vote yes: Prince; Stahl; Barbre; Lisenbee; McGill; Pottorff
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
FOP Contract – The FOP Contract was given to the Council for their consideration. A motion was made by Alderman Prince, seconded by Alderman McGill to approve the one year FOP Contract.
Vote yes: Stahl; Barbre; Lisenbee; McGill; Pottorff; Prince
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Approval of Stipend for Non-Union Full-Time Employees – Those employees covered by the union contracts were given a one-time stipend of $750.00. A motion was made by Alderman Stahl, seconded by Alderman Lisenbee to give all the full-time non-union employees the one-time stipend of $750.00.
Vote yes: Barbre; Lisenbee; McGill; Pottorff; Prince; Stahl
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Ordinance No. 18-0612-156 – Zoning Amendment Concerning Accessory Structures – At the last meeting this issue was discussed. Attorney Rice has prepared an ordinance regarding changing the zoning ordinance including accessory structures as a basic provision. Those requesting an accessory structure permit would no longer have to go before the Zoning Board of Appeals to get this approved. A motion was made by Alderman Prince, seconded by Alderman Lisenbee to approve the zoning amendment ordinance concerning accessory structures.
Vote yes: Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried and Ordinance No. 18-0612-156 approved and duly adopted.
Chamber of Commerce Street Closing Request – The Chamber of Commerce plans to have an Independence Day Celebration on Friday, July 6th. They have requested to close NE 3rd Street between Main Street and Court Street, Friday, July 6th from 2-9 p.m. for this celebration. A motion was made by Alderman Stahl, seconded by Alderman Prince to approve this request.
Vote yes: Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Resolution No. 18-0612-270/Appointment of Council Member – Mayor Maguire would like to appoint Tyler Lampley to fill the vacancy for 2nd Ward Alderman. A motion was made by Alderman Pottorff, seconded by Alderman Barbre to approve Resolution No. 18-0612-270 appointing Tyler Lampley as 2nd Ward Alderman to fill the unexpired term of David Simpson.
Vote yes: McGill; Pottorff; Prince; Stahl; Barbre; Lisenbee
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried and Resolution No. 18-0612-270 approved and duly adopted.
Update Concerning Ordinance Violations – Chief Colclasure has assigned officers to each of the four wards to identify, notify and monitor the progress on properties that may be in violation of the city’s ordinances. He will continue to provide updates to the Council. He also updated the Council concerning the four properties that had previously been identified as having dangerous buildings. One property in 4th Ward has been demolished. At the next meeting he will update the Council concerning the other three properties.
TIF Update – Attorney Dan Scheuring updated the Council concerning TIF issues. He anticipates being able to make recommendations to the Council by September as to what needs to be done to clear up all the TIF issues. It is also possible that TIF may owe the city for certain expenses that have been paid out of city funds that really should have been paid out of TIF to begin with. Some of the taxing bodies aren’t very happy because they aren’t getting paid their surplus money but Attorney Scheuring said we can’t determine what or if there is a surplus until we get all the issues figured out. Mayor Maguire mentioned that in 2021 the state is planning a resurfacing project on portions of Main and Delaware. The state is only responsible for the driving lanes and the city is responsible for the parking lanes. This will also include curb repair and replacement, striping, resurfacing of parking lanes, as well as some ADA ramp improvements. The city’s portion to do all this work will cost approximately $645,000. This area is in TIF District 1 so the project could be paid with TIF monies. To be able to do these repairs while the state is doing the road project would cost the city less money than if we were to try to do this project on our own. Mayor Maguire also mentioned that we have very old water lines under the state highways and we have had to tear up the roadway to make repairs to these lines. He would like to remove all the water mains out of the roadway before the resurfacing project begins. The cost would be a little over $2 million. This would prevent future water leaks, give us a more reliable system, and we wouldn’t have to tear into the new roads to make water line repairs. This project would also be eligible to be paid out of TIF. Attorney Scheuring stated if TIF money was not used for the resurfacing project it would have to be paid out of the Motor Fuel Tax monies. If we don’t have to use MFT money for this project we will be able to use that money to resurface other streets throughout the city. He also stated that if TIF money was not used for the water project then that money would have to be generated from higher water rates. We should use TIF money for these types of project. This is how TIF projects should work within a community.
Miscellaneous – Mayor Maguire congratulated Kincaid Hardware on celebrating their 100th year anniversary. Kincaid’s had a pork burger sale and they will be donating the proceeds of the sale to the fireworks. Fairfield Memorial Hospital, Nale’s Funeral Home, and L&E Recycling have also donated to the fireworks.
Adjourn Meeting – Motion by Alderman Pottorff, seconded by Alderman McGill to adjourn the meeting.
Vote yes: 7
Vote no: 0
Absent: 1
Mayor Maguire declared meeting adjourned at 6:36 p.m.
http://www.fairfield-il.com/city
Alerts Sign-up