SE Illinois News

Community Unit School District 200 Board of Education met July 11.

Here is the minutes provided by the Board:

The first regular meeting of the month of July of the Board of Education of Community Unit School District 200, DuPage County, Illinois, was called to order at the School Service Center, 130 W Park Ave., Wheaton, IL, by Board President Jim Vroman, on Wednesday, July 11, 2018, at 7:00 PM.

ROLL CALL

Upon the roll being called, the following were present:

Board Members: Jim Vroman

Brad Paulsen

Jim Gambaiani

Rob Hanlon

Jim Mathieson

Absent: Chris Crabtree

Ginna Ericksen

Also in Attendance: Dr. Jeff Schuler, Superintendent

Mrs. Faith Dahlquist

Mr. Bill Farley

Dr. Charlie Kyle

Mrs. Erica Loiacono

Mr. Rodney Mack

Dr. Chris Silagi

PLEDGE OF ALLEGIANCE

Dr. Charlie Kyle led the Board and community in the Pledge of Allegiance.

MODIFICATIONS TO THE AGENDA

None

PUBLIC COMMENTS – Agenda Items

The opportunity to speak to the Board is provided for members of the public who have a question or comment on an agenda item. The Board appreciates hearing from stakeholders, and values your thoughts and questions. The Board strives to make the best decisions for the District, and public input in a variety of venues is very helpful.

The Board must protect the civility and decorum of this meeting. Please be respectful for the duties of the Board and the democratic process in your comments tonight:

 Please use the microphone, state your name, and address your comments to the Board

 Please limit your comments to 3 minutes.

 Please be factual and courteous, and do not include statements that are personally disrespectful or condescending to members of the Board or staff.

If you feel your matter needs to be discussed in more detail, please attend the Board’s “Chance to Chat” or present your comments to us in writing.

Speaker Gabi Reczek

Topic Policy 7.40

Speaker Sydney Westrate

Topic Policy 7.40

Speaker Carole O’Hare

Topic Policy 7.40

Speaker Harold Lonks

Topic Policy 7.40; Personnel Report

Speaker Jan Shaw

Topic WWEA Teacher Contract; Budget; ECC

Speaker Mark McMillen

Topic Policy 7.40

Speaker Beth McMillen

Topic Policy 7.40

Speaker Jeff Parker

Topic Policy 7.40

Speaker Connie Schmidt

Topic Bills Payable – Solar Power

Speaker Denice Parker

Topic Policy 7.40

SUPERINTENDENT REPORT

Dr. Schuler reported the following:

 Board members were thanked for their participation in both the Wheaton and Warrenville Independence Day parades.

 Dr. Schuler introduced Dr. Silagi and Dr. Kyle, both new to the Senior Leadership Team, and Mrs. Funkhouser, the new Comptroller/Treasurer for District 200.

 Dr. Schuler provided detail of a document in the green folders which contained the most recent view of the elementary section/class sizes. He noted that the highlighted sections indicated that the District is monitoring those sections. A request was made to include the numbers from the previous years if this is shared in the future.

 Dr. Schuler attended the dedication of the new DuPage County DU-COMM 9-1-1 Communications Center.

 The end of July is the targeted timeframe to roll out the new D200 website. The new dashboard and strategic plan will appear on the new website.

 A progress report was provided on the summer facilities work, which includes projects at 14 of the 20 district schools. All projects are on target at this point and are within the budget as of now.

CONSENT AGENDA

1. Appointment of District Representative to DuPage West Cook Governing Board – Recommend appointment of district representative to DuPage West Cook Governing Board as presented.

2. Approval of Intergovernmental Agreement with the City of Warrenville– Recommend approval of intergovernmental agreement with the City of Warrenville as presented.

3. Approval of Xerographic Bond Paper Bid - Recommend approval of xerographic bond paper bid as presented.

4. Approval of Printshop Paper Bid – Recommend approval of printshop paper bid as presented.

5. Approval of the Resolution Authorizing Transfer of Monies from Operations and Maintenance Fund to Capital Projects Fund – Recommend approval of the resolution authorizing transfer of monies from Operations and Maintenance Fund to Capital Projects Fund as presented.

6. Approval to Open Previously Closed Minutes – Recommend approval to open previously closed minutes as presented.

7. Approval of the IASB 2018-19 Annual Dues– Recommend approval of the IASB 2018-19 annual dues as presented.

8. Approval of 2018-19 LUDA Membership Dues - Recommend approval of 2018-19 LUDA membership dues as presented.

9. Approval of Bills Payable and Payroll – Recommend approval of the bills payable and payroll as presented

10. Approval of Minutes – June 13, 2018 Open, June 21, 2018 Special Meeting Open, and Approval to Destroy Recordings of Closed Sessions Prior to February 2017 As Allowable by Law – Recommend approval of the minutes as presented and approval to destroy recordings of closed sessions prior to February 2017 as allowable by law.

11. Approval of Personnel Report to Include Employment, Resignation, Retirement, and Leave of Absence of Administrative, Certified, Classified and Non-Union Staff – Recommend approval of the Personnel Report as presented.

There was discussion/comments on the following:

 Confirmation of the amount being transferred from the Operations and Maintenance Fund to the Capital Projects Fund.

 Clarification of the “cell” concept as related to the personnel report and new hires.

 New teacher hires – want highest quality staff within parameters; based on market of applicant pool; tenure status of hires.

MOTION

Member Paulsen moved, Member Hanlon seconded to accept the Consent Agenda as presented. Upon a roll call vote being taken, the vote was: AYE 5, NAY 0. The motion carried 5-0.

ACTION ITEMS

Approval to Post Revised Policy 7.40 – Nonpublic School Students for Public Review and Comment

There has been considerable discussion following the most recent approval of Policy 7.40.

Given those discussions, the following revisions have been made to address concerns and expand opportunities for nonpublic school students who live within District 200 to participate in District 200 co-curricular activities.

The proposed policy basically reverts to the April 2017 version relative to the section related to extracurricular activities with some clarifications. It permits non-public school students at the elementary and middle school levels, as well as student at the high school who would like to participate in non-IHSA sponsored activities, access to extracurricular activities with the only requirement of a written request to the District school principal. The policy separates non-public school student participation in IHSA sponsored activities and outlines the specific related requirements. It permits the IHSA 25 credit hour requirement to be met at, or under the arrangements approved by, the District school.

The changes to this policy will be reviewed again by the Citizens Advisory Committee (CAC) in the upcoming school year.

Staff noted the following:

 The revised policy does reflect feedback received from the Board at the June meeting.

 The action being voted on is to approve the posting of the policy.

 The Citizens Advisory Committee (CAC) was designed to represent the entirety of the community; it is not a decision making group or a policy making group.

 Utilizing the CAC would be an avenue to obtain some input into the direction that the policy could take.

 The Board will shepherd the policy making for the District.

 There are related policies that will also need to be reviewed and addressed.

 Encouraged the homeschool parents to participate in the CAC.

There were questions and/or discussion on the following:

 IHSA and where they stand on the issue.

 Potential involvement of the CAC as it relates to this policy.

 Timeline for approval of this revised policy; the impact of any potential revisions.

 The basic policy could be implemented in August.

 The involvement of the Board Human Resources/Policy Committee for the review of other related policies.

It was recommended that revised Policy 7.40 be posted for public review and comment.

MOTION

Member Mathieson moved, Member Hanlon seconded to approve the posting of revised policy 7.40 – nonpublic school students for public review and comment as presented. Upon a roll call being taken, the vote was: AYE 5, NAY 0. The motion carried 5-0.

Approval to Post the 2018-19 Tentative Budget and Set the Public Hearing on the 2018-19 Budget

Section 17-1 of the School Code requires Boards of Education to adopt an annual school district budget before or during the first quarter of each fiscal year (by September 30). Prior to adoption, the Board must make a tentative budget available for inspection by the public for at least 30 days. Additionally, a public hearing regarding the budget must be conducted.

The tentative budget for posting was attached to the board report. Staff provided background on the 2018-19 tentative budget at the meeting. The tentative budget will be made available for inspection by the public at the School Service Center and the libraries of Wheaton, Warrenville,

Carol Stream and Winfield. The budget will also be posted on the district website.

A public notice was attached regarding the availability to inspect the budget and will be published in the Daily Herald newspaper, which has a circulation within the local communities.

The public notice will also include the date of the Public Hearing, which will be held on Wednesday, August 15, 2018 at the School Service Center.

Dr. Schuler introduced Mr. Bill Farley, Assistant Superintendent for Business Operations, who presented information regarding the 2018-19 tentative budget, which included the following:

 Budget Calendar

 Budget Posting

 Operational Revenues (the last 5 years)

 Operational Expenses (the last 5 years)

 Operating Expense Per Pupil

 2018-19 Budget Highlights

o Revenues

o Expenditures

 Fund Highlights

o Education Fund – Revenues & Expenditures

o Operations & Maintenance – Revenue & Expenditures

o Debt Services – Bond & Interest

o Transportation Fund – Revenues & Expenditures

o IMRF/Social Security

o Capital Projects Fund

o Working Cash

 Revenue by Source All Funds

 Revenue by Source – Operation Funds

 Expenditure Type All Funds

 Expenditure Allocation by Object – All Funds

 Expenditure Type – Operating Funds

 Expenditure Allocation by Object – Operating Funds

 All Funds Summary

 Revenue by Fund – All Funds

 Expenditure Allocation by Fund – All Funds

 Operating Budget Summary

 Operating Budget Comparison

There were additional comments/discussion on the following:

 Transportation fund – allocation from the State

 NIHIP cooperative for benefits

 Tuition for outplaced students

 Operating revenue – causes for local property tax increase

 Overall fixed salaries expense for the last 5 years

 Sherman-Dergis allocation as it relates to the budget

 New Early Childhood Center (ECC) and other buildings – solar energy

 Education Fund Expenditures – Dues, Fees, Tuition & Other – reason(s) for increase

 Allocation of funds ($1 million) toward the lease payment for the new Jefferson ECC (using State revenue proceeds).

It was recommended that the Board of Education post the tentative budget for the 2018-19 fiscal year, and set the Public Hearing on the 2018-19 Budget for Wednesday, August 15, 2018 at 7:00 pm at the School Service Center.

MOTION

Member Mathieson moved, Member Paulsen seconded to approve the posting of the 2018-19 tentative budget and set the public hearing on the 2018-19 budget as presented. Upon a roll call being taken, the vote was: AYE 5, NAY 0. The motion carried 5-0.

Approval to Release Bids for the Early Childhood Center

At the November 8th meeting, the Board approved the project timeline for the Early Childhood Center. The timeline included milestone dates indicating when the Board of Education would receive updates on the design process and allow for discussion before moving forward. At the April meeting, the Board reviewed the Design Development report and approved proceeding to the Construction Document Phase for the Early Childhood Center project.

The Construction Document Phase is now complete, and the budget remains on target. Pending Board approval, the construction trade packages would be released for public bidding. It is anticipated that bids would be opened in early August, and brought to the Board of Education for review and approval at the August 15th meeting.

Nicholas and Associates to provide an update to the Board on the Jefferson ECC project/construction documents. This included the following information:

 Agenda

 Process

o Schematic Design (11.9.17 - 1.17.18)

o Design Development (1.18.18 - 4.11.18)

o Construction Documents (4.12.18 - 7.11.18)

 Schedule

 Project Team

There were additional comments/discussion on the following:

 The Board facilities team continues to provide oversight moving through the design phase and development of the construction documents.

 The project is still tracking on budget.

 There are 11 separate bid packages which will be going out to potential contractors.

 Alternates will be identified to allow for flexibility – this is important in order for the Board to make informed decisions on other costs.

 The bids are expected to be opened on August 8.

 Follow up may be required on some of the bids, meaning not all bid packages may be recommended for approval at the August 15 Board meeting.

 The importance of bid packages revolving around the foundation and structure to be approved at the August meeting.

 Clarification of the budgeted number for the project and what is included in that number.

 The $1.5 million in escrow which has been identified for the project.

It was recommended that the Board of Education approve the release of bids for the Early Childhood Center.

MOTION

Member Hanlon moved, Member Paulsen seconded to approve the release of bids for the Early Childhood Center as presented. Upon a roll call being taken, the vote was: AYE 5, NAY 0. The motion carried 5-0.

ORAL REPORTS

Introduction to the Every Student Succeeds Act (ESSA)

The State of Illinois is beginning to implement the federal Every Student Succeeds Act (ESSA), a fifteen-year accountability plan which replaces No Child Left Behind (NCLB).

The presentation will include a brief history of federal accountability, a description of the school rating system under ESSA, an overview of the impact on financial reporting, and the next steps for District 200.

To date, district work related to ESSA has been completed using staff time, with no additional cost to the district.

Dr. Schuler introduced Ms. Julie Oziemkowski, Director of School Improvement, who provided a PowerPoint presentation on the Every Student Succeeds Act (ESSA). It was noted this is the first blush at sharing information on this act. The presentation included the following information:

 What is the history behind ESSA?

 How will ESSA rate schools?

o Components of Accountability

 Subgroups – who

 Metrics – what

 School designations – names and how

o Preliminary Designations for D200

 How does ESSA impact finance?

o Site-based expenditure report

o Per-pupil expenditure by school

 What are the next steps for District 200?

o Focus on Vision 2022

o Analyze multiple data sources in team settings

o Develop communication plans tailored to each school

Additional information was provided, which included the following:

 Each state is charged with an implementation plan whenever the federal government passes an education law.

 There are significant changes to the programmatic subgroups.

 The 2 categories of ESSA indicators include academic indicators, as well as school quality and student success indicators.

 The Tier 3/underperforming preliminary designation for 3 of 4 D200 middle schools is due to the classification of subgroups.

There were comments/discussion on the following:

 The differences between tier 2 and tier 3.

 PARCC replacement test – the District knows key skills, but not the exact test.

 The involvement of PLC’s and school improvement teams as related to ESSA.

 The increase in the number of subgroups will offer challenges.

 The tier 3 designation will likely mean those schools will need to develop a school

improvement plan which will need to be approved by the Board.

 No anticipated impact on the evidence based funding for the District based on this designation.

Dr. Schuler noted another change which is a result of the trailer bill to SB100 (which centered on student discipline). This bill requires the state to annually produce a list of the bottom 20% of schools in terms of suspension rate, expulsion rate and disproportionality of Districts’ exclusionary discipline practices. While D200 has not received an official designation, it has received early notice as to the numbers. District 200’s low expulsion rate does not even register (0%), and the suspension rate is substantially below most districts in the state. However, of the students that are suspended from school, there is a racial disproportionality that registers above the 20%. The District will be required to develop a plan and submit it to the State to address this issue.

DISCUSSION ITEM

Petition for Detachment and Annexation

District 200 received notice from the DuPage Regional Superintendent that a property owner at 28W070 Mack Road has filed a petition to Detach from Districts 33 and 94 and annex the property into District 200. This petition is filed with the Regional Office and heard by the Regional School Board. The petition was attached to the board report. The property owners have not met directly with D200 to review the reason for the request, but the petition does mention the safety and educational welfare of their children. District 200 will likely be asked for a position on the annexation petition, as will the two districts the property owner is seeking to detach from.

Districts 33 and 94 will likely take a position against it. Since we are the receiving district, it was recommended District 200 take a neutral position.

Additional information was provided, which included the following:

 The District also was contacted by another individual going through the same process on the other side of the District.

 The District can either oppose, support or take a neutral position on this petition.

 This could potentially lead to more petitions.

 The ROE will have the first status meeting for hearing on this at the end of the month.

There were comments/discussion on the following:

 The property involved – could this be developed?

 Board members were asked for feedback on taking a neutral position.

WRITTEN REPORTS

FOIA Report

Monthly Financial Reports

These reports were provided for information only.

REPORTS FROM BOARD MEMBERS

Board Committee Reports

None

Other Reports from Board Members

 President Vroman invited Board Members to submit any requests for committee assignments and adopted schools for the 2018-19 school year.

 A request was reiterated to ensure the full Board receives reports/updates from the CAC meetings on a regular basis.

 CAC Board attendance – requested rotating Board Members for meetings.

 Adopt-a-School Program – requested some history, guidelines for this program.

President Vroman will forward the document which was created when the program was developed some years back.

TOPICS FOR FUTURE DISCUSSION

Early Childhood Center – Awarding of Construction Contracts

2018-19 Budget

NEXT REGULAR MEETING

August 15, 2018, 7:00 PM, School Service Center (SSC)

PUBLIC COMMENTS – Non-Agenda Items

None

ADJOURNMENT

MOTION

There being no further business to come before the Board in Open Session, Member Mathieson moved, Member Paulsen seconded to adjourn the meeting. Upon a voice call being taken, all were in favor and the motion carried 5-0.

The meeting was adjourned at 9:29 PM.

https://www.cusd200.org/cms/lib/IL01001538/Centricity/Domain/2599/Minutes%20Jul%2011%202018.pdf