Galatia Community Unit School District 1 Board of Education met May 21.
Here is the minutes provided by the board:
The regular meeting of the Galatia Community Unit School District No. 1 Board was held in the boardroom at the Annex. Roll call was taken, and those present were Tim Pribble, Aaron Allen, Elaine Jackson, Joy Richey, and Bryan McCabe. B.J. Pigg was absent. Five (5) members present and one (1) member absent. Board President, Tim Pribble called the meeting to order at 7:02 p.m.
B.J. Pigg entered the meeting at 7:05 p.m.
VISITORS:
Mike Ewald, District Architect
ADDITIONS/DELETIONS TO AGENDA:
There were no additions/deletions to the agenda.
AUDIENCE TO VISITORS: Mike Ewald, District Architect presented the Health/Life/Safety bids for the elementary computer lab HVAC, high school computer lab HVAC, and the jr. high exterior finish replacement. H.E. Mitchell and A & W Plumbing & Heating Inc. submitted bids for the computer lab HVAC projects, and H.E. Mitchell was the only bid for the jr. high exterior finish replacement. A & W Plumbing & Heating Inc. from Murphysboro, IL was low bid at $37,900 for the elementary HVAC. The bid included (2) Lennox 4-ton variable flow heat pumps with complete piping, duct work, diffusers, and power wiring. The high school computer lab HVAC bid from A & W was $78,900. The bid included removing the existing ceiling system and light fixtures, installing (3) Lennox 4-ton variable flow heat pumps, installing a new 2’x2' suspended acoustical tile ceiling system, and installing new LED light fixtures. The project completion date is August 12th, provided a contract is signed by the end of the month. Included in the contract is a $500/per day liquidated damaged penalty if they do not meet the deadline and are not substantially completed. Both bids included contingencies. There was a discussion on the jr. high exterior finish replacement, the bid from H.E. Mitchell was $94,953.00. It was decided to have the exterior looked at to see if the current exterior needed to be removed before installing the new exterior.
1. A motion was made by Pribble and seconded by McCabe to award the contract for the Elementary HVAC to the low, responsive bidder, A & W Plumbing & Heating Inc. in the amount of $37,900. The project will be completed on or before August 12th, 2019, with a $500/day liquidated damage enforced, and with a progress report once a month. Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, McCabe-aye, and Pigg aye. Six (6) ayes, motion carried.
2. A motion was made by Allen and seconded by Jackson to award the contract for the High School HVAC to the low, responsive bidder, A & W Plumbing & Heating Inc. in the amount of $78,900. The project will be completed on or before August 12th, 2019, with a $500/day liquidated damage enforced, and with a progress report once a month. Jackson-aye, Allen-aye, McCabe-aye, Pigg-aye, Pribble-aye, and Richey aye. Six (6) ayes, motion carried.
There was a discussion on the grade school gym bleacher project for next year. Mr. Ewald will have plans for the June or July 2019 board meeting.
APPROVAL OF CONSENT AGENDA:
3. A motion was made by Allen and seconded by Jackson to approve the regular meeting minutes of April 25th, 2019, and the special meeting minutes of May 16th, 2019. Allen-aye, McCabe-aye, Pigg-aye, Pribble-aye, Richey-aye, and Jackson-aye. Six (6) ayes, motion carried.
4. A motion was made by Pribble and seconded by Allen to approve the bills and payroll as presented. McCabe-aye, Pigg-aye, Pribble-aye, Richey-aye, Jackson-aye, and Allen-aye. Six (6) ayes, motion carried.
5. A motion was made by Pribble and seconded by McCabe to approve the treasurer's report and co-mingled account as presented. Pigg-aye, Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, and McCabe-aye. Six (6) ayes, motion carried.
NEW BUSINESS:
The board discussed the proposed 2018/2019 amended budget, which will be finalized in the June 27th, 2019 budget hearing meeting.
6. A motion was made by Pribble and seconded by McCabe to set the amended budget hearing meeting at 6:45 p.m., June 27th, 2019. Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, McCabe-aye, and Pigg-aye. Six (6) ayes, motion carried.
EXECUTIVE SESSION:
7. A motion was made by Pribble and seconded by Allen to enter executive session at 8:30 p.m. Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, McCabe-aye, and Pigg-aye. Six (6) ayes, motion carried.
8. A motion was made by Pribble and seconded by Allen to end the executive session at 10:00 p.m. Richey aye, Jackson-aye, Allen-aye, McCabe-aye, Pigg-aye, and Pribble-aye. Six (6) ayes, motion carried.
9. A motion was made by Allen and seconded by Pribble to approve the executive session minutes. Ja aye, Allen-aye, McCabe-aye, Pigg-aye, Pribble-aye, and Richey-aye. Six (6) ayes, motion carried.
NEW BUSINESS:
The board discussed advertising commodity/dairy/bread and custodial supplies.
10. A motion was made by Allen and seconded by Richey to advertise for commodities/dairy products/bread products, and custodial supplies for the 2019/2020 school year. Allen-aye, McCabe-aye, Pigg-aye, Pribble-aye, Richey-aye and Jackson-aye. Six (6) ayes, motion carried.
Mr. Crank, Superintendent, presented bids from Xerox Corp. and Osborne Office Machine on two lease copy machines for the elementary school.
11. A motion was made by Allen and seconded by Jackson to award the bid to Xerox for two copy machines leased for 36 months at a cost of $471.50/month. There will be no overage charges. McCabe-aye, Pigg aye, Pribble-aye, Richey-aye, Jackson-aye, and Allen-aye. Six (6) ayes, motion carried.
Mr. Crank presented a quote from Fathom Media Inc. for two Mimio boards at a cost of $1,851.99 to replace one and for a classroom that didn't have one.
12. A motion was made by Allen and seconded by Pigg to purchase two Mimio boards at a cost of $1,851.99. Pigg-aye, Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, and McCabe-aye. Six (6) ayes, motion carried.
Mr. Crank presented a quote from BenQ America Corp. for two projectors at a cost of $1,750.06. One will be for the Annex board room and one will be for the 6th-grade class. One of the projectors will be paid with Title I grant funds.
13. A motion was made by Allen and seconded by Pigg to purchase two projectors at a cost of $1,750.06. Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, McCabe-aye, and Pigg-aye. Six (6) ayes, motion carried.
The possibility of moving the interest that we receive from our checking account for education, building/operations, bonds/interest, and working cash funds to the transportation fund was discussed. The transportation funds are not received in a timely manner and this would help pay for future bus purchases. No action was taken.
Mr. Crank informed the board it was time to renew the board of education calendar ad for the school year 2019/2020 at a cost of $85.00.
14. A motion was made by Allen and seconded by McCabe to approve the board of education ad for the school calendar at a cost of $85. Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, McCabe-aye, and Pigg-aye. Six (6) ayes, motion carried.
Mr. Crank presented a quote from Terrace Fence to remove and replace the two gates at the Annex building for a cost of $936.
15. A motion was made by McCabe and seconded by Allen to approve Terrace Fence installing two new gates at the Annex building at a cost of $936. Allen-aye, McCabe-aye, Pigg-aye, Pribble-aye, Richey-aye, and Jackson-aye. Six (6) ayes, motion carried.
Mr. Crank said he needed approval to attend the IASA and the Triple I conferences so he can go ahead and register.
16. A motion was made by Richey and seconded by Allen to approve Mr. Crank to attend the IASA and Triple I conferences. Jackson-aye, Allen-aye, McCabe-aye, Pigg-aye, Pribble-aye, and Richey-aye. Six (6) ayes, motion carried.
Mr. Cummins asked permission on behalf of the FFA to go to the State FFA Convention June 11th-13th, 2019 in Springfield, IL.
17. A motion was made by Jackson and seconded by Allen to approve the FFA to go to the State FFA Convention, June 11th-13th, 2019 in Springfield, IL. McCabe-aye, Pigg-aye, Pribble-aye, Richey-aye, Jackson-aye, and Allen-aye. Six (6) ayes, motion carried
COMMITTEE REPORT
TRANSPORTATION:
The repair work on Bus #23 is almost completed. Mr. Cummins had a quote from Central States Bus for a Bluebird Micro bus. It is a 24 passenger bus with a lift for a cost of $56,000. He had not yet received a quote from Midwest. He will bring more information to next month's board meeting. The new bus will replace Bus #7 and Bus #7 will be used for emergency use.
BUILDING AND GROUNDS:
The list of summer projects was discussed, and if anyone notices anything else that needs to be put on the list they should let Mr. Crank know.
The handicap lift at the high school was discussed. Custom Home Elevator proposed that the wall between the high school and jr. high school could be moved back one to two feet and that the current lift be removed and two new lifts could be installed. The price of installation of the lifts was $26,091 for the first lift and the second lift was $34,950. This does not include the lifts or the removal and installation of the wall between the jr. high and high school.
HIGH SCHOOL PRINCIPAL REPORT:
Mr. Cummins reported that baccalaureate and graduation went great.
ATHLETIC REPORT:
18. A motion was made by Allen and seconded by Pigg to accept Monica Trusty's resignation for the junior high volleyball coach. Allen-aye, McCabe-aye, Pigg-aye, Pribble-aye, Richey-aye, and Jackson-aye. Six (6) ayes, motion carried.
19. A motion was made by Allen and seconded by Richey to hire Kylee Rock for the high school softball coach for the 2019/2020 school year. Pigg-aye, Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, and McCabe-aye. Six (6) ayes, motion carried.
SUPERINTENDENT REPORT:
Mr. Crank informed the board that there is a Capital Development bill being developed in the house. If passed, we could potentially receive matching funds for capital projects.
NEW BUSINESS:
Board Committees were discussed and would be finalized next month once the vacant board member is seated.
20. A motion was made by Allen and seconded by Pigg to employ Melody Sexton as the high school consumer family science teacher per salary schedule for one year, the 2019/2020 school year. Pribble-aye, Richey aye, Jackson-aye, Allen-aye, McCabe-aye, and Pigg-aye. Six (6) ayes, motion carried.
21. A motion was made by Richey and seconded by Digg to accept Heather Rice's resignation as an individual aid, effective at the end of the 2018/2019 school year. Allen-aye, McCabe-aye, Pigg-aye, Pribble-aye, Richey-aye, and Jackson-aye. Six (6) ayes, motion carried.
22. A motion was made by Richey and seconded by Jackson to appoint Brandi Hankins, as a board member, for the current board vacancy for a two-year term. McCabe-nay, Pigg-nay, Pribble-aye, Richey-aye, Jackson-aye, and Allen-aye. Four (4) ayes, two (2) nays, motion carried.
23. A motion was made by Pribble and seconded by Allen to post an opening for a Dean of Students, Type 75 certificate position for one year, with reviews each quarter. This position still needs approval from the Teachers Association. Pigg-aye, Pribble-aye, Richey-abstain, Jackson-aye, Allen-aye, and McCabe-aye. Five (5) ayes, one (1) abstained, motion carried.
24. A motion was made by McCabe and seconded by Pigg to approve the addendum to Ashley Launius", principal contract. Pribble-aye, Richey-abstain, Jackson-aye, Allen-aye, McCabe-aye, and Pigg-aye. Five (5) ayes, one (1) abstained, motion carried.
ADJOURNMENT:
25. A motion was made by Allen and seconded by Jackson to adjourn at 10:45 p.m. Pribble-aye, McCabe aye, Allen-aye, Richey-aye, Pigg-aye, and Jackson-aye. Six (6) ayes, motion carried.
https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/394066/May_21__2019_Minutes.pdf
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