Harrisburg City Council met April 2.
Here is the minutes provided by the council:
The Harrisburg City Council met on April 02, 2020 at 8:30 a.m. in the Council Room of City Hall, Harrisburg IL.
Mayor John McPeek called the meeting to order. Mayor John McPeek presided over the meeting with Commissioners Raymond Gunning, Rupert Johnson, Roger Angelly and Ron Morse answering roll call.
Commissioner Ron Morse led the group in prayer and the Pledge of Allegiance.
Commissioner Roger Angelly made the motion to approve the consent agenda.
Regular Meeting Minutes March 05, 2020
Special Meeting Minutes March 12, 2020
The Southern Illinois – Advertisement for Bids – 2014 Water Main Rehab Pahe II - $132.52
Southern IL Workwear – Invoice #128658 – $12.99 - New Hire Gear FD – W. Woolard – Council Contingency
Sentinel Emergency – Invoice #68154 – $2409.86 - New Hire Gear FD – W. Woolard – Council Contingency
Siegel’s Uniforms – Invoice #440379 - $76.94 – New Hire Gear FD – W. Woolard – Council Contingency
Siegel’s Uniforms – Invoice $441925 - $106.98 - New Hire Gear FD – W. Woolard – Council Contingency
Siegel’s Uniforms – Invoice $441865 - $944.21 - New Hire Gear FD – W. Woolard – Council Contingency
Moran Economic Development, LLC – Invoice #1292 - $1823.60 – TIF
Bryant Construction - #19-035-11 - $116,798.79 – 2014 Water Main Rehab Phase I
Brown & Roberts Inc. – Job 2019-035 - $10,557.77 – 2014 Water Main Rehab Phase I
Brown & Roberts Inc. – Design Engineering Bill #1 - $186,864.99 – 2014 Water Min
Rehab Phase II
Harrisburg Lake:
Relinquish Lake Lot: Kim Hine – 1st Addition, Block 1, Lot 12
Petition Lake Lot: Palmer Richardson – 1st Addition, Block 1, Lot 12
Seconded by Commissioner Raymond Gunning. A roll call vote was taken with all present voting yes. Motion carried.
Jim Brown with Brown and Roberts Inc. informed Council that S & L Industries withdrew their award. S & L Industries gave a bid security and Jim Brown asked Council what they would like to do with this check. Commissioner Roger Angelly made the motion to return the bid security check to S & L Industries and release them from the bid. Seconded by Commissioner Rupert Johnson. A roll call vote was taken with all present voting yes. Motion carried.
Jim Brown stated the notice of award would go to Mott Excavating in the amount of $56,083.15. Commissioner Raymond Gunning made the motion to approve Mott Excavating for $56,083.15 for the sidewalk project. Seconded by Commissioner Ron Morse. A roll call vote was taken with all present voting yes. Motion carried.
Jim Brown with Brown and Roberts Inc. discussed the Water Main Project Phase II. There was a bid opening on March 27, 2020. There were three bidders. The low bid was Wiggs Construction for $2,094,866.50. Bryant Construction was the next low bid at $2,527,526.00 and Haier Excavating presented a bid of $3,265,856.00. His firm has worked with all three of these companies. The appropriate thing to do is to discuss this and award the low bid. All items were discussed with the contractors. This is going to be a hard project. This involves our uptown area. Once a decision is made and awarded to the low bidder, we are locked in to 3% contingency with the IEPA money. The council must consider there is an $800,000 grant and the balance is a loan. Commissioner Ron Morse made the motion to award the 2014 Water Main Rehab Phase II low bid from Wiggs Construction for $2,094,866.50. Seconded by Commissioner Raymond Gunning. A roll call vote was taken with all voting yes, except Commissioner Roger Angelly voting no. Motion carried.
Jim Brown with Brown and Roberts Inc. presented council a change order for the 2014 Water Main Rehab Phase I project in the amount of $61.50 from Bryant Construction Company. Commissioner Raymond Gunning made the motion to approve change order 19-035-05 for the 2014 Water Main Rehab Phase I project in the amount of $61.50 from Bryant Construction Company. Seconded by Commissioner Roger Angelly. A roll call vote was taken with all present voting yes. Motion carried.
Fire Chief John Gunning discussed the permit application from Transcare Medical Transport and Logistics, LLC with council. They will be installing a 2020 16 x 76 modular home with a detached garage at 9 E. Woolcott Street. They have met their qualifications. This will be their home base. Commissioner Raymond Gunning made the motion to accept the mobile home permit from Transcare Medical Transport and Logistics, LLC at 9 E. Woolcott Street. Seconded by Commissioner Roger Angelly. A roll call vote was taken with all present voting yes. Motion carried.
Commissioner Ron Morse stated the Fire Department is in partnership with Harrisburg Medical Center and Little Chapel Church called Make A Difference. This allows for food donations to be dropped off at Harrisburg Medical Center, Harrisburg Fire Department or at Little Chapel Church. This will help our community. Fire Chief John Gunning has delivered to fifteen elderly. They can also make contract through the Chamber of Commerce or City Hall.
Superintendent Jason Haney presented the 2020 Consumer Confidence Report. This report will be published as required, will be available in the Water Department and the City Clerk’s office.
Treasurer David Cox presented the 2020/2021 budget. David Cox worked with each department to gather the budgeted information. The bank accounts are up. This does not include the marijuana because there is no way to project this income. There is a marijuana use tax that will provide an additional $10,000 per month which has been budgeted. We had an increase in sales tax in the month of March. We will have a decline, but the 1% sales tax we collect from pharmacies and groceries should help. We have lost some income from video gaming due to the temporary closing of all gaming machines.
He has budgeted in some new equipment. Commissioner Roger Angelly said equipment is very important. We have done the best with what we have had, but it is time for some new equipment. Each department has their own line item for equipment purchase so they know how much they can spend.
Treasurer David Cox suggest looking at getting proposals from other banks regarding interest. We can spread the money throughout different banks depending on what proposals are submitted to the City.
Commissioner Ron Morse made the motion to allow the 2020/2021 budget as presented to sit out for the required ten days in the City Clerk’s Office. Seconded by Commissioner Raymond Gunning. A roll call vote was taken with all present voting yes. Motion carried.
Commissioner Raymond Gunning stated he has received several calls regarding essential/non-essential business. His recommendation is that if anyone has any questions about this, they can call the City Clerk’s Office and we can get them the necessary information. We need to keep the non-essential businesses at a minimum due to the virus. We do not want to overrun the care givers and hospitals. Fire Chief John Gunning asked the businesses adhere to the rules and regulations in regards to the number of allowed people. Commissioner Raymond Gunning would like to allow the Fire Chief and Chief of Police to speak to non-essential businesses about this, and give them recommendations on how to handle their business to stay within the guideline. All council members were in agreement.
Commissioner Rupert Johnson made the motion to hire Robert Pate at $17.00 per hour in the Street/Alley Department effective April 13, 2020 pending the passing his physical and drug screen. Seconded by Commissioner Roger Angelly. A roll call vote was taken with all present voting yes. Motion carried.
Commissioner Rupert Johnson request to table personnel.
Mayor John McPeek made the motion to hire Alex Watkins as the Economic and Community Development Coordinator starting April 20, 2020, working 24 hours per week at $18.00 an hour pending the passing of his physical and drug screen. Seconded by Commissioner Raymond Gunning. A roll call vote was taken with all present voting yes. Motion carried. Commissioner Roger Angelly said he is very impressed and thinks he will be a good asset for the City of Harrisburg. Mayor John McPeek stated Alex has already been working on the Downstate Grant for us. He will be helping to find grant funding for the city. He has worked with the Fire and Police Department on grants for equipment.
Mayor John McPeek asked the citizens to contact City Hall or the Police if they have any knowledge of who is doing the graffiti. He thanked the city employees during COVID-19. He thanked Kyle Drew for cleaning City Hall. He asked everyone to do some yard work, clean up the trash and we will reschedule Spring Cleanup.
Mayor John McPeek made the motion to cancel the April 16, 2020 meeting and hold the next meeting on April 30, 2020 at 6:00 p.m. which will include passing the budget which will go into effect May 01, 2020. Seconded by Commissioner Ron Morse. A roll call vote was taken with all present voting yes. Motion carried.
Mayor John McPeek reminded the citizens to practice social distancing, stay home unless you need to get out, and wash your hands.
Commissioner Raymond Gunning made the motion to adjourn. Seconded by Commissioner Roger Angelly. A roll call vote was taken with all present voting yes. Motion carried.
Adjourn: 9:10 a.m.
https://347c93cb-3e91-4ba6-ac89-c2e1d22b95b8.filesusr.com/ugd/3acc7b_993e0442415e4989b5f75f42854a056e.pdf
Alerts Sign-up