Galatia Community Unit School District No. 1 Board of Education met Nov. 18.
Here are the minutes provided by the board:
The regular meeting of the Galatia Community Unit School District No. 1 Board was held in the boardroom at the Annex. Roll call was taken, and those present were Tim Pribble, Joy Richey, B Aaron Allen, Elaine Jackson, and Bryan McCabe were absent. Four (4) members present and three (3) members absent. Board President, Tim Pribble, called the meeting to order at 7:07 p.m. Also present: Superintendent, Shain Crank, and Recording Secretary, Michele Hankins. This meeting was during the COVID-19 pandemic.
VISITORS: There were no visitors.
ADDITIONS TO AGENDA:
APPROVAL OF CONSENT AGENDA:
1. A motion was made by Pribble and seconded by Murphy to approve the working cash bond hearing minutes and regular meeting minutes of October 28, 2021. Murphy-aye, Pribble-aye, Richey-aye, and Pigg-aye. Four (4) ayes, motion carried.
2. A motion was made by Pribble and seconded by Richey to approve the bills, bills presented at the meeting that totaled $4,047.14, and payroll as presented. Pigg-aye, Murphy-aye, Pribble-aye, and Richey-aye. Four (4) ayes, motion carried.
3. A motion was made by Pigg and seconded by Murphy to approve the treasurer's report and co-mingled account as presented. Murphy-aye, Pigg-aye, Pribble-aye, and Richey-aye. Four (4) ayes, motion carried.
OLD BUSINESS:
Middle School Model
Mr. Crank posted on Facebook and the school app on two different occasions concerning the middle school model (6th-8th grade). Parent responses were requested. There were several parents that have spoken to Mr. Crank and Mrs. Launius about the model and were in favor of it. Academically this will produce a strong middle school.
4. A motion was made by Pigg and seconded by Pribble to approve the middle school model to start in the FY 22/23 school year. Murphy-aye, Richey-aye, Pigg-aye, and Pribble-aye. Four (4) ayes, motion carried.
Resolution for Working Cash Bond This is a standard resolution to allow board President Tim Pribble and Superintendent Shain Crank to have the ability to sign for the bond note.
5. A motion was made by Pribble and seconded by Murphy to adopt the resolution providing for the issue of not to exceed $1,095,000 General Obligation School Bonds of the District for the purposes of increasing the working cash fund of the District and refunding outstanding bonds of the District. Pribble-aye, Pigg aye, Richey-aye, and Murphy-aye. Four (4) ayes, motion carried.
NEW BUSINESS:
Tax Levy
Mr. Shain Crank, District Superintendent, had presented the proposed tax levy at the tax levy hearing on November 18, 2021 at 7:00 p.m. The aggregate rate change stayed under 5%.
6. A motion was made by Pribble and seconded by Pigg to approve the 2021 tax levy as presented. Richey aye, Pigg-aye, Murphy-aye, and Pribble-aye. Four (4) ayes, motion carried.
Elementary Masonry Repairs
HE Mitchell investigated the infiltration of moisture through the exterior brick at the elementary school. It appears most of this is concentrated in the north west corner of the elementary school. While they cannot guarantee this will solve all issues, they do feel tuck-pointing and sealing the brick will greatly help with the moisture issues. The proposed quote of $48,000 is to tuck point and seal approximately 2000 square feet of brick and then seal it on the north west corner of the school. After discussion, the board tabled the matter until further information could be obtained.
Elaine Jackson entered the meeting at 7:39 p.m.
School Insurance Bid
Two insurance bids were presented for property/liability/workers' comp from Don Yewell Insurance and Williams Insurance. Upon reviewing the bids and discussing the policies, it was decided to award the bid to Yewell Insurance as the low bid.
7. A motion was made by Pribble and seconded by Pigg to award the property/liability/workers' compensation insurance to the low bidder, Don Yewell Insurance, in the amount of $55,656. The policy period begins December 1, 2021, to December 1, 2022, with an extension to July 1, 2023, at a pro-rated cost with no rate increase. Murphy-aye, Richey-aye, Pigg-aye, Jackson-aye, and Pribble-aye. Five (5) ayes, motion carried.
Sonitrol Surveillance System Proposal
Mr. Crank presented a proposal from Sonitrol, for additional cameras and to replace the DVR's in both buildings. We have currently outgrown our system. The elementary surveillance system proposal is $5,141.45 with an 0 a month for monthly monitoring. The high school surveillance system proposal is $8,040.89 with an additional $50.00 a month for monthly monitoring.
8. A motion was made by Pigg and seconded by Murphy to accept the Sonitrol Surveillance Proposal for the elementary school at a cost of $5,141.45 and high school at $8,040.89 to be paid with the Sales Tax Fund. There will be a monthly monitoring increase of $30.00 for elementary and $50.00 for high School. Murphy-aye, Pigg-aye, Richey-aye, Jackson-aye, and Pribble-aye. Five (5) ayes, motion carried.
IMRF Resolution
The district had its first-ever audit from IMRF this month. The district was found to not have a resolution on file to allow the cash option to be included on the IMRF benefit. The district already allows the cash option to be included in the IMRF benefit.
9. A motion was made by Pribble and seconded by Jackson to adopt the IMRF resolution to allow the cash option to be included on the IMRF benefit. Pigg-aye, Murphy-aye, Richey-aye, Jackson-aye, and Pribble aye. Five (5) ayes, motion carried.
Activity School Bus
The district received one bid for a 14 passenger bus from Central States Bus Sales for $67,709.00. Approximated delivery time will be 180-220 days from the order date.
10. A motion was made by Pigg and seconded by Murphy to award the 14 passenger bus bid to Central States Bus for $67,709.00 Richey-aye, Pigg-aye, Jackson-aye, Pribble-aye, and Murphy-aye. Five (5) ayes, motion carried.
COMMITTEE REPORTS: TRANSPORTATION: All buses are up and running.
Aaron Allen entered the meeting at 8:01 p.m.
BUILDING & GROUNDS REPORT:
Playground: The playground equipment is here, and the week after Thanksgiving H.E. Mitchell will assemble it.
ATHLETICS:
HS Girls Basketball Turkey Tournament: The tournament has been canceled this year and in the future, due to the tournament requiring more money and volunteers than the team is able to generate/recruit.
HS Baseball Co-Op: The Galatia-Thompsonville co-op application and reference letters have been submitted to ISHA; we are waiting for their approval.
Student-Athlete Volunteers: Klayton Wright and Noah Frailey are painting the foul poles, dugout benches, etc. at the baseball field as part of a history beautification project.
School Co-Ops: Carrier Mills School has approached us about co-oping JH Girls Basketball. Harrisburg School has approached us about co-oping girls and boys' soccer. Mrs. Paula Allen, Athletic Director, is talking with them.
JH Assistant VB Coach
11. A motion was made by Pigg and seconded by Jackson to approve Kayli Clarida as a junior high assistant
volleyball coach for the 2021/2022 school year. Pribble-aye, Richey-aye, Murphy-aye, Pigg-aye, Jackson aye, and Allen-aye. Six (6) ayes, motion carried.
HS Assistant Cheer Coaches
12. A motion was made by Jackson and seconded by Pigg to approve Mary Kuczynski and Whitney Roberts as high school assistant cheer coaches for the 2021/2022 school year. Murphy-aye, Pigg-aye, Allen-aye, Richey-aye, Jackson-aye, and Pribble-aye. Six (6) ayes, motion carried.
HS Assistant Cheer Coach
13. A motion was made by Pigg and seconded by Allen to approve Elliana Field as high school assistant cheer coach for the 2021/2022 school year pending background check. Pigg-aye, Allen-aye, Murphy-aye, Richey-aye, Jackson-aye, and Pribble-aye. Six (6) ayes, motion carried.
PRINCIPAL REPORT:
Senior Trip-Students took home a letter today for parents concerning the senior trip. Students will vote soon on their destination. Moving forward; the board agrees there needs to be a policy for parents fundraising outside of the school to be used on school functions.
SUPERINTENDENT REPORT:
Ground Work: The project behind the high school is going well, most of the dirt is moved. The project took more of the field than was expected. The field is used by FFA to grow beans or corn and adds to the chapter's funds for their projects. Electrical work should begin soon so we can move the fuel tanks.
Board Members Compensation: Several years ago we made sure our board members did not receive more than $1,000 in compensation for work at school. This motion was in accordance with state law. We have two board members that have been substitute teaching for the district due to the shortage of subs, and they may reach the limit of $1,000. School code 105 LCS 5/10-9 C will allow up to $5,000 compensation for special circumstances like this.
ESSER III-Our funds have been approved. We need to have Michael Ewald, district architect, start the bidding process for the grade school gymnasium air conditioning.
EXECUTIVE SESSION:
14. A motion was made by Pribble and seconded by Allen to enter Executive Session at 8:30 p.m. Jackson aye, Murphy-aye, Pribble-aye, Richey-aye, Pigg-aye, and Allen-aye. Six (6) ayes, motion carried.
15. A motion was made by Pribble and seconded by Jackson to end Executive Session at 10:08 p.m. Jackson aye, Pigg-aye, Murphy-aye, Pribble-aye, Richey-aye, and Allen-aye. Six (6) ayes, motion carried.
16. A motion was made by Pribble and seconded by Allen to approve the Executive Session minutes. Murphy aye, Pribble-aye, Pigg-aye, Richey-aye, Allen-aye, and Jackson-aye. Six (6) ayes, motion carried.
ADJOURNMENT:
17. A motion was made by Allen and seconded by Murphy to adjourn at 10:12 p.m. Jackson-aye, Murphy aye, Pribble-aye, Richey-aye, Pigg-aye, and Allen-aye. Six (6) ayes, motion carried.
https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/1751547/November_18__2021-signed.pdf
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