Village of Smithton Village Board met Jan. 4.
Here are the minutes provided by the board:
The meeting at Village Hall was called to order at 7:30pm. Everyone recited the Pledge of Allegiance. Trustees Becherer, Rogers, Elbe, Henning, Mourey and Hopkins answered roll call. Also present were Mayor Smallwood, Clerk Parker, Engineer Saeger, Supervisor Klein, Chief Neff, and Attorney Durso.
CLERK’S REPORT
The Board received a copy. A motion was made by Trustee Becherer which was seconded by Trustee Rogers to approve the minutes from the board meeting held on December 21, 2021. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
TREASURER’S REPORT – No report
GOOD OF THE VILLAGE
Michael Borkowski was sworn in and will start February 5, 2022, as a full-time officer for the Village of Smithton.
POLICE CHIEF’S REPORT
Chief Neff reported the Police Department received 74 calls for the month of December. The total amount of calls for the 2021 year comes to 1,048. That is an increase of 187 calls from the previous year. The Police Department did respond to a burglary at the Catholic War Vets. It’s currently under investigation and charges will come from the Illinois States Attorney.
ENGINEER’S REPORT
IPWMAN
Engineer Saeger reported that IPWMAN has been set up. The first of the month testing was done today.
DCEO GRANT – No update
WATER TOWER MAINTENANCE AND PAINT TRIAL – No update.
AMERICAN RESCUE PLAN ACT – No update.
VILLAGE HALL HVAC BIDS – No update.
405 S. HICKORY STORM WATER CONNECTION TO SANITARY SEWER
Engineer Saeger reported that the property owner is needing an extension. Mr. Park addressed the board that Gregg Blomenkamp has been hired to do the work. Gregg Blomenkamp won’t be able to do the work until spring of 2022 due to the backlog of jobs. A motion was made by Trustee Becherer which was seconded by Trustee Hopkins to approve the June 1, 2022, extension for Charlie Park, 405 S. Hickory storm water connection to fix the issue. Roll call was taken: Trustee Becherer, yes; Trustee Hopkins, yes; Trustee Rogers, abstain; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes. Motion was granted.
CDBG INCOME SURVEY
Engineer Saeger reported that the area does not meet the qualifications for funding. Saeger said the plan is to go back and review each block and street as a separate survey to see if it could meet income guidelines.
HEALTH OFFICER’S REPORT – No report.
SAFETY COMMITTEE
There will be a Safety Committee Meeting January 6, 2022, at 10:00am if needed. ZONING BOARD REPORT – No Report
SUPERVISORS REPORT
Supervisor Klein reported that they are currently working on a utility truck and salt trucks. They were unable to work on the lift station due to the weather.
ATTORNEY’S REPORT
Attorney Durso reported IML emails were sent out for OSHA requirements regarding employees to be fully vaccinated or produce negative covid test results each week. Attorney Durso stated that the terms and provisions state that it only covers employers who have over 100 employees. Durso said Engineer Saeger informed him that the property owner at Willow Oak is intending to grant an easement to the Village of Smithton.
Trustee Becherer made a motion which was seconded by Trustee Rogers to accept the Officer’s reports. All were in favor. Motion was granted.
COMMITTEE AS A WHOLE
Mayor Smallwood reported that there was a Committee As a Whole meeting on December 28, 2021. The items will be discussed under the Committee Reports. Trustee Becherer made a motion which was seconded by Trustee Rogers to approve the minutes from the Committee As a Whole meeting on December 28, 2021. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER
BUDGET
Trustee Becherer reported that he is currently working on the budget along with all the information Clerk Parker has provided.
CD’S
Trustee Becherer made a motion which was seconded by Trustee Elbe to authorize rolling CD’s over for one year at .20 rate that are due January, 2022 except for the water cd $78,003.88 and sewer cd $78,003.88. Roll call was taken: Trustee Becherer, yes; Trustee Elbe, yes; Trustee Rogers, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
STREET & UTILITY COMMITTEE – TRUSTEE ROGERS
STREET DEPARTMENT PERSONNEL
Trustee Rogers made a motion which was seconded by Trustee Mourey to hire Matthew Buss and Keagan Laminack as a fulltime Journeyman for the street department starting January 17, 2022. Roll call was taken: Trustee Rogers, yes; Trustee Mourey, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
VACUUM TRUCK – No update
SIDEWALK – 205 S MAIN ST
Trustee Rogers reported that they are building forms for the drains and will began work on it once the weather breaks.
STREET DEPARTMENT UNIFORMS – No update
POLICE COMMITTEE – TRUSTEE ELBE
POLICE PERSONNEL
Trustee Elbe made a motion which was seconded by Trustee Mourey to hire Michael Borkowski as a fulltime police officer starting February 5, 2022. Roll call was taken: Trustee Elbe, yes; Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
CODE RED SYSTEM
Trustee Elbe made a motion which was seconded by Trustee Rogers to cancel the contract with Groupcast Emergency Messaging system prior to February 1, 2022. Roll call was taken: Trustee Elbe, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
Trustee Elbe made a motion which was seconded by Trustee Rogers to sign up with Code Red System emergency messaging system starting February 1, 2022 for 3 years $2,750 per year. Roll call was taken: Trustee Elbe, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
PARK & CEMETERY COMMITTEE – TRUSTEE HENNING
PARK REFUSE DUMP CONTROLS – No update.
FIELD 5 MODIFICATIONS – No update.
PARK CAMERAS
Trustee Henning reported that Engineer Saeger received an application from Ameren to fill out regarding the pole. Henning asked Barcom to go ahead and order the equipment.
SAA/PARK BUILDING
Trustee Henning reported that Supervisor Klein is still waiting to hear back from the union to schedule the concrete work. Henning indicated if we do not hear back soon we will have to hire a contractor to move forward.
SAA BATTING CAGE REQUEST – No update.
TRAIL STUDY GRANT
Trustee Henning reported that he believes we will be hearing something in February for recommendations.
ORDINANCE COMMITTEE – TRUSTEE MOUREY
ORD 971 – STREET DEPARTMENT
Trustee Mourey made a motion which was seconded by Trustee Becherer to read Ord. No. 971 Street Department employees by title only. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
Trustee Mourey made a motion which was seconded by Trustee Becherer to adopt Ord. No. 971 Street Department employees Matthew Buss and Keagan Laminack. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Hopkins, yes. Motion was granted.
VIDEO GAMING TERMINAL FEES
This will be added to Committee As a Whole agenda.
PERMIT / LICENSE FEE
This will be added to Committee As a Whole agenda.
BUILDING CODES – No report.
ANNEXATION & BUILDING COMMITTEE – TRUSTEE HOPKINS
VILLAGE HALL FOUNTAINS – No update.
WILLOW OAK PROPERTY
This will be added to Committee As a Whole agenda.
GROCERY STORE
Trustee Hopkins reported that Engineer Saeger was on site today for the water and sewer tap. SALT STORAGE BUILDING – No update.
VILLAGE HALL GENERATOR
Trustee Hopkins reported that Glaenzer has completed their portion of work. Bel-o must get a couple of regulators for the furnaces. Engineer Saeger is going to get a bid from Funk just to compare cost.
BILLS AND PAYROLL
Trustee Becherer made a motion which was seconded by Trustee Rogers to authorize Clerk Parker to pay bills and payroll from December 11, 2021, through December 24, 2021. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; Trustee Hopkins, yes. Motion was granted.
COMMUNICATIONS
UNFINISHED BUSINESS
NEW BUSINESS
Trustee Elbe made a motion which was seconded by Trustee Rogers to adjourn. All trustees were in favor. Motion was granted to adjourn at 8:07pm.
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