Village of Smithton Village Board met July 19.
Here are the minutes provided by the board:
Mayor Mike Smallwood called the meeting to order at 7:30 pm. Everyone recited the Pledge of Allegiance. Trustees Jason Becherer, Charlie Rogers, Jim Elbe, Phil Henning, Jim Mourey and Tim Hopkins answered roll call. Also present were Clerk Annette Parker, Engineer Scott Saeger, Chief Jason Neff and Supervisor Dean Klein. Attorney Durso was absent.
CLERK’S REPORT - The Board received a copy. A motion was made by Trustee Becherer which was seconded by Trustee Rogers to approve the minutes from the board meeting held on July 5, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; and Trustee Henning, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. Motion was granted.
TREASURER’S REPORT – The Board received a copy.
GOOD OF THE VILLAGE – We received a request from Mikey’s Pub to play outside music. A motion was made by Trustee Rogers which was seconded by Trustee Elbe to allow Mikey’s Pub to play outside on July 22, 23, 24, 29, 30, and 31. Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Becherer, yes; Trustee Henning, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. Motion was granted.
We received a request from Andrew Mueth to hold a kickball fundraising event in honor of Mike Reitzell at the Smithton Park on August 27. A motion was made by Trustee Becherer and seconded by Trustee Elbe to allow this event at the Park. Roll call was taken: Trustee Becherer, yes; Trustee Elbe, yes; Trustee Rogers, yes; Trustee Henning, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. Motion was granted.
Ryan Ledee was in attendance to present his proposal for his Eagle Scout project. He would like to build a gaga pit at the Park. A motion was made by Trustee Henning and seconded by Trustee Rogers to allow the construction of the gaga pit. Roll call was taken: Trustee Henning, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. Motion was granted.
Linda Schramm was in attendance to announce that this year’s lighted parade and Winterfest will be held on Saturday, December 3.
POLICE CHIEF’S REPORT – No report.
ENGINEER’S REPORT
ISSUED BUILDING PERMITS - Engineer Saeger reported that there were 5 building permits issued since the last meeting.
OIL AND CHIP BIDS – A motion was made by Trustee Hopkins and seconded by Trustee Mourey to accept the low bidder amounts. Oil – Don Anderson $40,962.50, Slag chips – Beelman $15,487.80, Spreading – Wolfmeier $4,944.90, Crushed stone CA6 – Wolfmeier $2,018.00. Roll call was taken: Trustee Hopkins, aye; Trustee Mourey, aye; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; and Trustee Henning, yes. The motion was granted. The oiling day will be August 18 and 19. Any business owners that may be affected by road oiling will be notified in advance.
DCEO GRANT – Engineer Saeger reported he sent in the request, and we wanted the reimbursement only grant and it is for the $50,000. They also wanted a schedule of projected expenditures and he sent that in as well. This will be reviewed, and they will get back with us.
WATER TOWER MAINTENANCE AND PAINT TRIAL – Engineer Saeger met with Viking Industrial Painting. They will give us a proposal for a maintenance style plan. Tnemec will be back next week to look at test paint patches and give their recommendations.
PAY REQUEST FOR HAIER PLUMBING AND HEATING – A motion was made by Trustee Rogers and seconded by Trustee Mourey to pay the pay request for Haier Plumbing and Heating for the sewer project. The amount is $238,950.00. After paying this amount there is a balance of $31,471.84 and this will be paid upon completion of the work. Roll call was taken: Trustee Rogers, yes; Trustee Mourey, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Henning, yes; and Trustee Hopkins, yes. The motion was granted.
SAFETY COMMITTEE – There will be a Safety Committee Meeting August 4, 2022, at 10:00am if needed.
ZONING BOARD REPORT – Engineer Seager reported that there is a hearing scheduled for August 4 for a reduced setback for a shed.
SUPERVISORS REPORT
Supervisor Klein stated that they will be demonstrating a Bob Cat skid steer next week.
ATTORNEY’S REPORT – No report.
Trustee Becherer made a motion which was seconded by Trustee Rogers to accept the Officer’s reports. All were in favor. Motion was granted.
COMMITTEE AS A WHOLE – Mayor Smallwood reported on the Committee As a Whole meetings from July 12. The items will be discussed further under Committee Reports. Trustee Becherer made a motion which was seconded by Trustee Rogers to approve the minutes from the Committee As a Whole meeting on July 12, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. Motion was granted.
FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER
CDs – A motion was made by Trustee Becherer and seconded by Trustee Rogers to cash in a water CD in the amount of $312,392.03 and purchase a CD at Waterloo State Bank for 17 months at 1.5% and rollover a sewer CD in the amount of $108,195.47 for 35 months at 2.25% at Citizens Bank. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. Motion was granted.
STREET & UTILITY COMMITTEE – TRUSTEE ROGERS
SOUTH MAIN PROPERTIES – This item will be discussed further at the next Committee as a Whole meeting.
TRUCK – We just received the new truck.
STREET DEPARTMENT UNIFORMS – No update.
SEWER JETTER – This is currently advertised for sale.
POLICE COMMITTEE – TRUSTEE ELBE
HY-DAC PROPERTY – The south side of the building has been cleaned up, but there are still unresolved issues not meeting the Ordinance code. The Police Department will proceed with issuing citations.
POLICE VEHICLE – The 2022 Ford Explorer is on order.
POLICE EQUIPMENT – We will be receiving the pistols in about 2-3 weeks.
PARK & CEMETERY COMMITTEE – TRUSTEE HENNING
PARK REFUSE DUMP CONTROL CAMERA – A request has been placed with Barcom for an update.
SAA/PARK BUILDING – We received the check from the County for reimbursement.
SAA/T-BALL FIELDS – No update.
TRAIL STUDY GRANT – We received the report from Gonzalez, and it will be discussed at the next Committee as a Whole meeting.
MEPRD GRANT – Trustee Henning made a motion that was seconded by Trustee Rogers to authorize the Mayor to sign the Resolution of Support for the MEPRD Park and Trail Grant Program. Roll call was taken: Trustee Henning, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. Motion was granted.
Frank Dressel was in the audience to show support for trail ideas including a federal/state grant as well as the MEPRD grant.
ORDINANCE COMMITTEE – TRUSTEE MOUREY
ORD. 994 – Business License Fees
Trustee Mourey made a motion which was seconded by Trustee Rogers to have Ordinance 994 read by title only. Roll call was taken: Trustee Mourey, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Henning, yes; and Trustee Hopkins, yes. Motion was granted.
Trustee Mourey made a motion which was seconded by Trustee Rogers to pass Ordinance 994. Roll call was taken: Trustee Mourey, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Henning, yes; and Trustee Hopkins, yes. Motion was granted.
ANNEXATION & BUILDING COMMITTEE – TRUSTEE HOPKINS
5623 STATE ROUTE 159 PRE-ANNEXATION AGREEMENT – A motion was made by Trustee Hopkins and seconded by Trustee Rogers to require the homeowners at 5623 State Route 159 sign a pre-annexation agreement. Roll call was taken: Trustee Hopkins, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Henning, yes; and Trustee Mourey, yes. Motion was granted.
VILLAGE HALL FOUNTAINS – Mr. Jason Sprengel was in attendance with ideas for a sign to replace the Village Hall fountains.
GROCERY STORE – No update.
SALT STORAGE BUILDING – No update.
VILLAGE HALL GENERATOR – The generator is shipping on August 8 and installation should be the last week of August.
PROPERTY APPRAISAL – No update.
WATER DAMAGE – A motion was made by Trustee Hopkins and seconded by Trustee Rogers to pay for the water damages at 4908 Lone Rock. Roll call was taken: Trustee Hopkins, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Henning, yes; and Trustee Mourey, yes. Motion was carried.
BILLS AND PAYROLL - Trustee Becherer made a motion which was seconded by Trustee Rogers to authorize Clerk Parker to pay the payroll from June 25, 2022 through July 8, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; and Trustee Henning, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. Motion was granted.
COMMUNICATIONS – We received a thank you from the Schmidt family for the plant in Dave Schmidt’s memory.
We received a thank you from the Smithton Commercial Club for our contribution and support for the Summer Social.
UNFINISHED BUSINESS – Nothing to report
NEW BUSINESS – Nothing to report.
EXECUTIVE SESSION – No.
Trustee Rogers made a motion which was seconded by Trustee Hopkins to adjourn. All Trustees were in favor. Motion was granted to adjourn at 8:43 pm.
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