Village of Smithton Village Board met July 5.
Here are the minutes provided by the board:
Mayor Mike Smallwood called the meeting to order at 7:30 pm. Everyone recited the Pledge of Allegiance. A moment of silence was held for Dave Schmidt. Trustees Jason Becherer, Charlie Rogers, Jim Elbe, Phil Henning, Jim Mourey and Tim Hopkins answered roll call. Also present were Clerk Annette Parker, Engineer Scott Saeger, Supervisor Dean Klein, and Attorney Durso. Chief Jason Neff was absent.
CLERK’S REPORT - The Board received a copy. A motion was made by Trustee Becherer which was seconded by Trustee Rogers to approve the minutes from the board meeting held on June 21, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; and Trustee Henning, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. Motion was granted.
TREASURER’S REPORT – No report.
GOOD OF THE VILLAGE – We received a request from Mikey’s Pub to play outside music. A motion was made by Trustee Rogers which was seconded by Trustee Elbe to allow Mikey’s Pub to play outside on July 9, 10, 15, 16 and 17. Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Becherer, yes; Trustee Henning, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. Motion was granted.
We received a request from the Smithton Commercial Club for their Summer Social event. The request was for road blockage on Buchanan Street and Breckenridge Street. We would also like to make a donation to Smithton Commercial Club for this event. A motion was made by Trustee Mourey which was seconded by Trustee Rogersto close ½ of Buchanan Street and Breckenridge Street for the Summer Social and a $100 donation. Roll call was taken: Trustee Mourey, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Elbe, yes; Trustee Henning, yes; and Trustee Hopkins, yes. Motion was granted.
POLICE CHIEF’S REPORT – Trustee Jim Elbe gave the report in Chief Neff’s absence. For the month of June there were 98 calls total and of these calls, there were 17 traffic stops, 1 domestic battery, 5 accidents and 1 fraud call.
ENGINEER’S REPORT
ISSUED BUILDING PERMITS - Engineer Saeger reported that there was 1 building permit issued since the last meeting.
DCEO GRANT – We received a notice that since the project was substantially completed they need a letter stating that we decline the grant and it will be a reimbursement grant.
WATER TOWER MAINTENANCE AND PAINT TRIAL – No update.
SAFETY COMMITTEE – There will be a Safety Committee Meeting July 7, 2022, at 10:00am if needed.
ZONING BOARD REPORT – Engineer Seager reported that we expect to get an application for a variance request for a shed. We received a request from Bob Feder to annex an additional acre and a half of his property. Attorney Durso stated that this will be a whole new annexation.
SUPERVISORS REPORT
Supervisor Klein reported that the Street and Utilities Department has been using the new vac truck almost every day.
The catch basin project near 205 S. Main has been completed. New concrete pipes have been installed.
Numerous loads of dirt have been hauled and the height has been reached on the shooting range, but we still need the depth.
ATTORNEY’S REPORT – No report.
Trustee Becherer made a motion which was seconded by Trustee Rogers to accept the Officer’s reports. All were in favor. Motion was granted.
COMMITTEE AS A WHOLE – Mayor Smallwood reported on the Committee As a Whole meetings from June 28. The items will be discussed further under Committee Reports. Trustee Becherer made a motion which was seconded by Trustee Rogers to approve the minutes from the Committee As a Whole meeting on June 28, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. Motion was granted.
FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER
LAPTOPS/TABLETS – Tablets will be distributed to the Mayor and all Trustees after the meeting. CDs – This will be discussed at the next Committee as a Whole Meeting.
STREET & UTILITY COMMITTEE – TRUSTEE ROGERS
VAC TRUCK – The truck has been very useful.
PICKUP TRUCK – There was a mixup and we are now getting a 4x2 and not a 4x4. CATCH BASINS – 205 S MAIN ST – This project is complete.
STREET DEPARTMENT UNIFORMS – No update.
SEWER JETTER – This is currently advertised for sale.
POLICE COMMITTEE – TRUSTEE ELBE
POLICE VEHICLE – The 2022 Ford Explorer is on order.
POLICE EQUIPMENT - Trustee Elbe made a motion which was seconded by Trustee Mourey to change the original motion from the last meeting to increase the amount to purchase 8 Staccato pistols for the Police Department from $16,500 to $18,600. Roll call was taken: Trustee Elbe, yes; Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Henning, yes; and Trustee Hopkins, yes. Motion was granted.
PARK & CEMETERY COMMITTEE – TRUSTEE HENNING
PARK REFUSE DUMP CONTROLS – No update.
PARK CAMERAS – No update.
SAA/PARK BUILDING – We are waiting to hear from St. Clair County regarding our refund.
SAA/T-BALL FIELDS – It was suggested that Engineer Saeger and Supervisor Klein take a look at the area. Drainage and parking were discussed.
TRAIL STUDY GRANT – We are waiting on Gonzalez for their report.
MEPRD GRANT – We are waiting on Moore Asphalt for a bid for the walking trail at the Park.
ORDINANCE COMMITTEE – TRUSTEE MOUREY
ORD. 993 – Appropriations
Trustee Mourey made a motion which was seconded by Trustee Becherer to have Ordinance 993 read by title only. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; and Trustee Hopkins, yes. Motion was granted.
Trustee Mourey made a motion which was seconded by Trustee Becherer to pass Ordinance 993. Roll call was taken: Trustee Mourey, yes; Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Henning, yes; and Trustee Hopkins, yes. Motion was granted.
HY-DAC PROPERTY – Some progress has been made and hopefully that will continue. They have cleaned the sidewalk all the way to the back of the property. A fence, which is required by ordinance, will still be needed.
BUSINESS LICENSES – An updated ordinance will be prepared to impose a penalty to those who do not obtain their annual business license by April 30 each year.
ANNEXATION & BUILDING COMMITTEE – TRUSTEE HOPKINS
VILLAGE HALL FOUNTAINS – We should have some ideas by next week.
GROCERY STORE – Hoping to be open by Labor Day.
SALT STORAGE BUILDING – No update.
VILLAGE HALL GENERATOR – The generator is shipping on August 8 and installation should be the last week of August.
PROPERTY APPRAISAL – No update.
WATER DAMAGE – This will be discussed at the next Committee as a Whole meeting.
BILLS AND PAYROLL - Trustee Becherer made a motion which was seconded by Trustee Elbe to authorize Clerk Parker to pay the payroll from June 11, 2022 through June 24, 2022. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; and Trustee Henning, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. Motion was granted.
COMMUNICATIONS – Nothing to report.
UNFINISHED BUSINESS – Nothing to report
NEW BUSINESS – Nothing to report.
EXECUTIVE SESSION – No.
Trustee Rogers made a motion which was seconded by Trustee Elbe to adjourn. All Trustees were in favor. Motion was granted to adjourn at 8:09 pm.
https://smithton-village.com/wp-content/uploads/2022/08/Board-Minutes-7-5-22.pdf
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