Village of Smithton Board of Trustees met May 2.
Here are the minutes provided by the board:
Mayor Mike Smallwood called the meeting to order at 7:30 pm. Everyone recited the Pledge of Allegiance. Trustees Jason Becherer, Charlie Rogers, Jim Elbe, Jim Hildreth, Jim Mourey, and Tim Hopkins answered roll call. Also present were Clerk Annette Parker, Engineer Scott Saeger, Attorney Durso, Chief Jason Neff, and Supervisor Dean Klein. Nancy Rogers, Todd Reyling and family, Mary and Tom Gibbons and Joe English were guests in the audience.
CLERK’S REPORT – A motion was made by Trustee Becherer which was seconded by Trustee Rogers to approve the minutes from the Board Meeting held on April 18, 2023. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hildreth, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. The motion was carried.
TREASURER’S REPORT – No report.
GOOD OF THE VILLAGE –
Clerk Parker swore in incumbents Trustee Charlie Rogers and Trustee James Mourey, and newly elected Trustee Todd Reyling.
Mayor Smallwood announced his appointments for the ensuing fiscal year.
Zoning Board
Administrator – Scott Saeger
Deputy Administrator – Michelle Schlarman
Chairperson – Lori Rodriguez, 7-year term
Members – Tom Incrocci, 6-year term, Tom Schanherr, 5-year term, Leo Simburger, 4-year term, Julie York, 3-year term, Jesse Carlton, 2-year term and James Hildreth, 1-year term
Safety Committee
Chairman – Mike Smallwood
Administration – Scott Saeger
Street & Utility – Mitch Hummert
Police – Jason Neff
Deputy Clerk – Michelle Schlarman
Village Treasurer – Michelle Neff
Village Attorney – Carmen Durso
Police Chief – Jason Neff
Street Supervisor – Dean Klein
Identity Theft Administrator – Jason Neff
Open Meetings Act Officer – Annette Parker
Freedom of Information Act Officers - Police Department – Jason Neff and Village Hall – Michelle Schlarman
A motion was made by Trustee Mourey which was seconded by Trustee Rogers to accept Mayor Smallwood’s appointments. Roll call was taken: Trustee Mourey, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Elbe, no; Trustee Hopkins, no; and Trustee Reyling, abstain. The motion was carried.
Mayor Smallwood announced his Committee appointments for the ensuing fiscal year.
Finance & Insurance Ordinance
Jason Becherer * Tim Hopkins *
Jim Elbe Todd Reyling
Jim Mourey Jason Becherer
Street & Utility Park & Cemetery
Charlie Rogers * Jim Mourey *
Tim Hopkins Jim Elbe
Jason Becherer Todd Reyling
Police Annexation & Building
Jim Elbe * Todd Reyling *
Jim Mourey Tim Hopkins
Charlie Rogers Charlie Rogers
*Denotes Chairman of Committee
Joe English from Autumn Ridge Subdivision was in attendance to address the board about the annual Ridgestock subdivision party to be held on August 26. Mayor Smallwood requested that information be given to the residents of the subdivision. Mr. English stated that he will print off flyers and give everyone in the subdivision the information.
POLICE CHIEF’S REPORT – There were 168 total calls for service for the month of April. There were 2 accident calls (1 resulting in a DUI), 7 mutual aid calls, and 47 traffic stops. Chief Neff reported that we have picked up the new police vehicle and it is now at Datatronics.
ENGINEER’S REPORT -
ISSUED BUILDING PERMITS – There were 7 building permits issued since the last meeting.
159 TURN LANE STU APPLICATION – Engineer Saeger reported that there was a meeting at IDOT and the St. Clair County Transportation Committee did vote to accept the recommendations from East West Gateway staff to fund our project, which is extending our turn lane past the grocery store. It will then go to another committee to be voted on and then to East West Gateway leadership to vote.
ENGINEERING ASSISTANT – Engineer Saeger interviewed one person last week. He stated that he’s not ready to make a recommendation yet.
NORCOM 2000 – No update.
1 N. MAIN – No update.
3774 STATE RTE 159 (Kunevich entrance and sewer) – This will be discussed further at the next Committee as a Whole meeting.
SAFETY COMMITTEE – There will be a Safety Committee Meeting May 4, 2023, at 10:00am if needed.
ZONING BOARD REPORT –
Clerk Parker swore in new Zoning Board member, James Hildreth.
Zoning hearings are scheduled for May 4 for 235 N. Julia a variance setback request to enclose a carport and 402 S. Julia for a special use for a storage lot.
There is also a zoning hearing scheduled for May 15 for a zoning change for 3 acres at Douglas Road and State Rte. 159.
SUPERVISORS REPORT – Supervisor Klein reported that work is continuing on the park trail upgrades.
304 EUGENIA PIPE REPLACEMENT – This is on hold until the park trail widening is complete.
ATTORNEY’S REPORT – No report.
Trustee Becherer made a motion which was seconded by Trustee Rogers to accept the Officer’s reports. All were in favor. The motion was carried.
COMMITTEE AS A WHOLE – Mayor Smallwood reported on the Committee As a Whole meeting from April 25. The items will be discussed further under Committee Reports. Trustee Becherer made a motion which was seconded by Trustee Rogers to approve the minutes from the Committee As a Whole meeting on April 25. Roll call was taken: Trustee Becherer, yes; Trustee
Rogers, yes; Trustee Elbe, yes; Trustee Mourey, yes; Trustee Hopkins, yes and Trustee Reyling, yes. The motion was carried.
FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER
Trustee Becherer requested insurance be added to the next Committee meeting for discussion.
STREET & UTILITY COMMITTEE – TRUSTEE ROGERS
SOUTH MAIN PROPERTIES – No update.
POLICE COMMITTEE – TRUSTEE ELBE
POLICE VEHICLE – No report.
HY-DAC PROPERTY – Trustee Elbe reported that there is a continuance hearing.
TORNADO ALARM SYSTEM – No update.
PARK & CEMETERY COMMITTEE – TRUSTEE HILDRETH
SMITHTON LIBRARY STORY WALK – The library will be looking for any grant opportunities.
PARK RETAINING WALL – The Public Works Department has completed the wall on the east side of the lake, and they will be starting on the west side soon.
TRAIL PHASE 1 – PARK TRAIL UPGRADES – Work is continuing on the upgrades.
ORDINANCE COMMITTEE – TRUSTEE MOUREY – No report.
ANNEXATION & BUILDING COMMITTEE – TRUSTEE HOPKINS
FULFORD ANNEXATION - A zoning hearing is scheduled for May 15 in reference to this annexation.
VILLAGE HALL SIGN – Mr. Sprengel has brought us a contract that will need to be reviewed.
BRIA BUILDING & PROPERTY – The Board did a walk through the building and are waiting for some additional information.
SMITHTON SENIOR CENTER – Trustee Hopkins is waiting on another quote from another contractor for the ceiling tile replacement.
BILLS AND PAYROLL - Trustee Becherer made a motion which was seconded by Trustee Rogers to authorize Clerk Parker to pay the payroll from April 1, 2023 through April 14, 2023. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Mourey, yes; Trustee Hopkins, yes; and Trustee Reyling, abstain. The motion was carried.
COMMUNICATIONS – We received a letter from Tom and Mary Gibbons, 508 Cortner regarding a fence extension. Mr. and Mrs. Gibbons were in attendance and gave a brief overview of their request. This will be discussed further at the next Committee meeting.
UNFINISHED BUSINESS – None.
NEW BUSINESS – None.
EXECUTIVE SESSION – None.
Trustee Rogers made a motion which was seconded by Trustee Elbe to adjourn. All Trustees were in favor. The motion was granted to adjourn at 7:58 pm.
https://smithton-village.com/wp-content/uploads/2023/06/5-2-23-Minutes.pdf
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