Village of Smithton Committee of a Whole met June 13.
Here are the minutes provided by the committee:
Mayor Smallwood called the meeting to order at 7:00 pm at Village Hall. Trustees Becherer, Rogers, Elbe, Mourey, Hopkins, and Reyling were in attendance.
NORCOM2000 EQUIPMENT ON THE WATER TOWER – Engineer Saeger researched what can be done with the Norcom2000s equipment on the water tower when painting of the water tower is to be done. Mr. Norton, owner of Norcom2000, said that Norcom2000 will no longer be in service, and this would affect Norcom’s 130 customers if the equipment is removed from the water tower. Trustee Becherer stated that Norcom2000’s contract with the Village for equipment on the water tower is up at the end of the year. Trustee Becherer asked if we were going to renew the contract with Norcom2000. Mayor Smallwood said he wasn’t sure if Norcom2000 was going to renew the contract since Mr. Norton informed us that he was trying to sell his business. Painting of the water tower is scheduled for the Fall since water use will be lower during this time. It was stated that Norcom2000 should be responsible for letting their customers know that their contract for their equipment on the Village’s water tower is up at the end of this year. Mayor Smallwood will get with Engineer Saeger and get a date of when the equipment has to come off the water tower for painting and when Norcom2000 customers will no longer have service.
208 SUN MEADOW – Mayor Smallwood informed the Board that there was a sewer backup at this residence. When our Public Works employees responded to the call, they found a root ball in our sewer line that was the cause of the problem. Mayor has talked with the resident.
402 S. JULIA (HYDAC PROPERTY) FENCE AND STORAGE – Mayor Smallwood presented a new plan for the fence that will be proposed at the next zoning hearing. He is asking the Board’s direction on this. They have cut off the corner to give better visibility. Whether or not this is a 4-way stop was discussed. It was mentioned that the fence to be installed needs to be a 6-foot privacy fence. The Board is hoping that the Zoning Board will mention that everything that is outside at this business needs to be stored behind the fence. The business will continue to get citations if everything is not cleaned up and behind the fence. It was asked who is going to determine if the fence is put up properly. Mayor Smallwood stated that Engineer Saeger will be the one overseeing this and will be there when the posts are set. It was stated that Engineer Saeger should be there to mark the 5 posts at the corners before construction starts.
DOUGLAS SANITARY SEWER – Engineer Saeger is in the process of getting other quotes for this project.
POLICE VEHICLE PURCHASE – It was determined that money would be used from the Police Fund and Surcharge to fund the new vehicle. The Surcharge amount will be paid back over time.
SMITHTON BALL FIELDS 3 AND 4 LIGHTS – It was determined that we will have testing done on 12 of the poles that we currently have. The cost for this testing is $575. These poles will need to be cleaned by our Public Works employees before they can be tested.
BRIA BUILDING AND PROPERTY FUTURE PLAN – We have received quotes of $137,000 for asbestos abatement and $200,000 for demolition. After discussion the Board agreed to have Mayor Smallwood speak with the Bria representative and tell him our costs and ask him what we can work out.
VILLAGE ADMINISTRATOR – A Village Administrator position was discussed. Having the County perform our building, electrical and plumbing inspections was mentioned. It was requested to have Engineer Saeger give the Board a list of his daily duties. Mayor Smallwood was directed to start with a job description and salary range.
VILLAGE HALL FOUNTAINS – The fountains have not been working correctly for quite some time and need to be removed. Mayor stated that he will have a work order completed to cap off the water and take out all the concrete and have the area filled where the fountains were.
MEETING PACKETS – It was requested, if all materials have been received, to have the meeting packets distributed earlier than the day of the meeting.
Trustee Elbe made a motion which was seconded by Trustee Rogers to adjourn. All Trustees were in favor. The motion was granted. Meeting adjourned at 9:05 pm.
https://smithton-village.com/wp-content/uploads/2023/06/Minutes-6-13-23.pdf
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