Galatia Community Unit School District 1 Board of Education met July 25.
Here are the minutes provided by the board:
The regular meeting of the Galatia Community Unit School District No. 1 Board was held in the boardroom at the Annex. Roll call was taken, and those present were Tim Pribble, Bryan McCabe, B.J. Pigg, Holly Murphy, and Amy Richey. Elaine Jackson and Leslie Ferrell were absent. Five (5) members present and two (2) members absent. Board President, Tim Pribble, called the meeting to order at 6:57 p.m. Also present: Superintendent, Shain Crank, HS Principal, Ashley Launius, and Recording Secretary, Michele Hankins.
President Pribble led the Board and attendees in the Pledge of Allegiance.
VISITORS:
Jeremy Hankins from the Galatia Khoury League thanked the board for the use of the school facilities during the summer softball/baseball season. The league was especially grateful for the fields being prepared by our custodians with the use of the field conditioner machine. Jeremy requested permission to rebuild the grade school dugouts. The new dugouts will be constructed with treated lumber and a metal roof. Khoury League will pay for all materials and the labor will be volunteered. The 3rd base line dugout will be the first one completed starting in the fall. If funds are available, they will start on the other dugout by the road. If the funds are not available, they will do it when they have the funds, hopefully, next spring or fall. The board was all in agreement to give permission to rebuild the dugouts.
ADDITIONS/DELETIONS TO AGENDA:
EXECUTIVE SESSION:
1. A motion was made by Pribble and seconded by Richey to enter Executive Session at 7:08 p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; matters of student discipline or review executive session minutes. McCabe-aye, Murphy-aye, Pribble-aye, Richey-aye, and Pigg-aye. Five (5) ayes, motion carried.
2. A motion was made by Pribble and seconded by Pigg to end Executive Session at 7:30 p.m. Pigg-aye,
Murphy-aye, Pribble-aye, Richey-aye, and McCabe-aye. Five (5) ayes, motion carried.
3. A motion was made by Pribble and seconded by McCabe to approve the Executive Session minutes.
Murphy-aye, Pribble-aye, Pigg-aye, Richey-aye, and McCabe-aye. Five (5) ayes, motion carried.
Resignation
4. A motion was made by Pigg and seconded by McCabe to accept Kaytlyn Hathaway resignation as individual aide, effective immediately. Murphy-aye, McCabe-aye, Richey-aye, Pigg-aye, and Pribble-aye. Five (5) ayes, motion carried.
PRINCIPAL REPORT:
FY23/24 Student Handbook: Mrs. Ashley Launius, HS Principal, presented an update on the FY23/24 Student Handbook. The committee met before tonight's board meeting. The following changes to the student handbook are required by new legislation effective January 1st, 2023:
School boards must allow "public middle school and high school" students one-day excused absence per school year for the purpose of attending a civic event. We already allow this absence.
School districts must begin the process of allowing students who do not otherwise meet a community college's academic eligibility to enroll in a dual credit course taught at the high school, but only for high school credit. Pursuant to Public Act 101-654 and Public Act 102-209 (effective in the fall of 2023), students who meet or exceed State standards on State assessment tests in English language arts, math, and science must be automatically enrolled in the following school year in the next most rigorous level of advanced course offered by the high school.
Fines for loss or damage to school property are waived for students who meet certain eligibility guidelines. Other changes were made to comply with PRESS policy.
Tentative Student School Calendar: A tentative student school calendar to give to students at registration was discussed. The list of dates includes early dismissals, holidays, school breaks, testing dates, graduation, school progress report, and semester schedule.
Tutoring: We are in the process of renewing the SIC/State Tutoring grant. Last year were able to offer tutoring at no cost to the district with this grant.
SUPERINTENDENT REPORT:
Property: Jeremy Hankins has offered to sell approximately six acres that adjoins the school property for $6,500 an acre. The board is interested in purchasing the property.
There are three lots at the corner of Walker St. and McKinley St. for sale for $20,000. The realtor is not interested in lowering the price of the lots. There was a discussion to make an offer of $14,900 for the lots.
Emergency Plan: There was discussion on our emergency plan for natural and hostile events. The plan was developed from a template from law enforcement officials, school officials, terrorist task force officials, emergency management officials, and other groups who have gone through various disasters. The plan was revised for our school district. The plan will need approval by the board and filed with the sheriff's department, state's attorney, and the regional office of education.
Safety Plan: Mr. Crank met with the representatives of the sheriff's office and the fire department on July 18th. The safety plan was reviewed. Besides working on getting shattered-resistant film on the doors/windows, there were no other suggestions.
Sonitrol Update: Our representative, Steve Lutz, suddenly passed. Sonitrol is aware of the projects currently in progress and will continue to service our district.
Cafeteria Tables: The high school has new floors and the walls have been painted, it would be nice to purchase new fold up tables with seating. We could increase our seating capacity by twenty seats with the fold-up tables. We will also be able to keep the floor cleaner. The approximate cost of the tables would be a maximum of $20,000.
Security Window Film (shatter resistant): Mr. Crank showed a video of window film that was not bullet-proof but shatter resistant. This is an additional safety layer of protection. The cost of installing the film on all entrance door windows at all district buildings is $32,000. The cost to install the film on all entrance door windows and ground-level windows at all of the district buildings is $65,000.
COMMITTEE REPORTS:
TRANSPORTATION:
Bus #9: The exhaust manifold needs to be replaced, the cost will be approximately $3,000.
Bus #4: Does not have a camera on it, we are in the process of getting a camera installed.
All the buses have been serviced and are ready for the new school year.
Bus Barn: The door openers have been installed. We are waiting for the electric service to be installed.
BUILDING AND GROUNDS:
Floor Cleaner: The new floor cleaner at the high school is doing a good job, it is able to fit on the stair lifts to move between floors. We will not be able to purchase one at the elementary school due to it not being able to move from floor to floor.
ATHLETICS:
All games for the fall have been confirmed as well as referees. Winter games are in the process of being confirmed.
APPROVAL OF CONSENT AGENDA:
5. A motion was made by Richey and seconded by McCabe to approve the amended budget meeting minutes and regular meeting minutes for June 22, 2023. Murphy-aye, Pribble-aye, Richey-aye, Pigg-aye, and McCabe-aye. Five (5) ayes, motion carried.
6. A motion was made by Pribble and seconded by Richey to approve the bills and payroll as presented.
Pigg-aye, Murphy-aye, Pribble-aye, McCabe-aye, and Richey-aye. Five (5) ayes, motion carried.
7. A motion was made by Pribble and seconded by Richey to approve the treasurer's report and co-mingled account as presented. McCabe-aye, Murphy-aye, Pigg-aye, Pribble-aye, and Richey-aye. Five (5) ayes, motion carried.
NEW BUSINESS:
FY23/24 Budget Hearing
Mrs. Michele Hankins presented a tentative budget for the FY23/24 school year.
8. A motion was made by Pribble and seconded by McCabe to set the budget hearing for September 26, 2023 at 6:45 p.m. Murphy-aye, McCabe-aye, Richey-aye, Pigg-aye, and Pribble-aye. Five (5) ayes, motion carried.
Seal Executive Session Minutes
9. A motion was made by McCabe and seconded by Pigg to seal the executive session minutes from July 2022 to December 2022. McCabe-aye, Murphy-aye, Richey-aye, Pigg-aye, and Pribble-aye. Five (5) ayes, motion carried.
Destroy Executive Session Tapes
10. A motion was made by McCabe and seconded by Pigg to destroy executive session tapes older than 18 months. Pribble-aye, Pigg-aye, Richey-aye, Murphy-aye, and McCabe-aye. Five (5) ayes, motion carried.
Second Policy Reading Issue #112
11. A motion was made by McCabe and seconded by Pigg to approve the second policy reading of the draft updates 2:170; 4:45; 4:100; 5:230; 7:305; and draft update-rewritten 3:40-E. Murphy-aye, Pigg-aye, McCabe-aye, Richey-aye, and Pribble-aye. Five (5) ayes, motion carried.
Crisis Prevention Plan
12. A motion was made by Pigg and seconded by Richey to approve the FY23/24 Galatia School Safety Plan and Threat Assessment (Emergency Plan). Pigg-aye, McCabe-aye, Murphy-aye, Richey-aye, and Pribble- aye. Five (5) ayes, motion carried.
Student Handbook
13. A motion was made by Pigg and seconded by McCabe to approve the FY23/24 student handbook as presented. Richey-aye, Pigg-aye, Pribble-aye, Murphy-aye, and McCabe-aye. Five (5) ayes, motion carried.
Purchase of Property
14. A motion was made by Pribble and seconded by Pigg to purchase approximately six acres from Jeremy Hankins at the cost of $6,500 per acre. Pribble-aye, Richey-aye, Murphy-aye, Pigg-aye, and McCabe- aye. Five (5) ayes, motion carried.
Purchase of Property (make an offer)
15. A motion was made by Pribble and seconded by McCabe to make an offer of $14,900 for three lots on Hickory Street. Murphy-aye, Pigg-aye, McCabe-aye, Richey-aye, and Pribble-aye. Five (5) ayes, motion carried.
Cafeteria Tables
16. A motion was made by Pribble and seconded by Murphy to purchase new cafeteria tables for the high school from K-log School and Office not to exceed $20,000, to be from the sales tax fund. Pigg-aye, McCabe-aye, Murphy-aye, Richey-aye, and Pribble-aye. Five (5) ayes, motion carried.
Window Film
17. A motion was made by Pigg and seconded by Murphy to purchase and install shatter-resistant window film from Allied Facility Partners on all entrance door windows and ground-level windows on all district buildings at a cost of $65,000. Richey-aye, Pribble-aye Murphy-aye, Pigg-aye, and McCabe-aye. Five (5) ayes, motion carried.
ADJOURNMENT:
18. A motion was made by Richey and seconded by Murphy to adjourn at 9:00 p.m. Murphy-aye, Pribble- aye, Richey-aye, Pigg-aye, and McCabe-aye. Five (5) ayes, motion carried.
https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/712/District/3465259/July_25__2034_Signed_Minutes.pdf
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