Fairfield Public School District 112 Board of Education met Aug. 21.
Here are the minutes provided by the board:
Minutes of the Regular Meeting of the Board of Education of Fairfield Public School District No. 112, Wayne County, Illinois, held in the District Board Room, 200 West Center, Fairfield, Illinois, on Monday, August 21, 2023.
AGENDA #1 – Call to Order – The meeting was called to order at 6:00 P.M. by President Amy Sager, who directed the Secretary to call the roll.
AGENDA #2 – Roll Call – The Secretary called the roll and the following members answered to their names as called and were found to be present:
Amy Sager, Heather Trent, Jamie Jones, Jessica Oliver, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
There being a quorum present, the President declared the Board of Education to be in session for the transaction of business.
OTHERS PRESENT: April Smith, North Side Principal; Joshua Kissen, Center Street Principal; Tom Matthews, Wayne County Press
AGENDA #3 – Citizens Non-Agenda Items - None
AGENDA #4 – Approval of Minutes
4.1 A motion was made by member Jamie Jones that the Board of Education minutes for the Regular and Closed Session Meetings held Monday, July 17, 2023 be approved as prepared and made available to all Board of Education members. The motion was seconded by member Erica Burris, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
4.2 A motion was made by member Brandon Berghaus that the Board of Education minutes for the Regular and Closed Session Meetings held Thursday, August 3, 2023 be approved as prepared and made available to all Board of Education members. The motion was seconded by member Erica Burris, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
AGENDA #5 – Financial Reports
5.1 Treasurer’s Report – The Treasurer’s Report, dated July 31, 2023 was presented as follows:
Education Fund $3,963,411.81
Building Fund $742,777.83
Debt Services Fund $138,427.48
Transportation Fund $175,442.57
IMRF Fund $332,499.38
Capital Projects $ 16,366.20
Working Cash Fund $1,285,391.40
Tort Fund $334,780.74
Fire Prevention/Safety Fund $233,802.00
Total $7,222,899.41
There being no additions or corrections, the President declared the Treasurer’s Report will stand approved as presented.
5.2 Payroll – Member Jason McCulley made a motion that the salaries for the District for the month of August be approved and ordered paid. The motion was seconded by member Jamie Jones and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
5.3 Monthly Bills – Current bills, as listed, were presented for payment. After examination of the listed bills, member Jason McCulley made a motion to approve the bills for payment. The motion was seconded by member Heather Trent, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
AGENDA #6 – Superintendent’s Report
6.1 Revenue to Expense Report
6.2 Food Service Report
6.3 Transportation Report
6.4 Student Handbook Amendments
6.5 FY24 Tentative Budget
6.6 Building Use Fees
6.7 Teacher Vacancy Grant MOU and Agreements
6.8 Board Meeting Date Change
6.9 Softball Scoreboard Donation
AGENDA #7 – Action Items
7.1 A motion was made by member Jason McCulley to approve the Handbook Amendments as presented. The motion was seconded by member Amy Sager, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
7.2 A motion was made by member Amy Sager to update the Building Use Fees as presented for the FY24 school year. The motion was seconded by member Erica Burris, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
7.3 A motion was made by member Heather Trent to approve the Teacher Vacancy Grant MOU and Agreements as presented. The motion was seconded by member Brandon Berghaus, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
7.4 A motion was made by member Jason McCulley to change the Regular Board Meeting date from September 18, 2023 to September 21, 2023 at 6:00 pm. The motion was seconded by member Heather Trent, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
7.5 A motion was made by member Jason McCulley to donate $1,000.00 to Frontier Community College for the new scoreboard. The motion was seconded by member Jamie Jones, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
AGENDA #8 – Principals’ Reports
8.1 North Side
Good Turnout at Sneak Peek. Orientations were helpful, but the second time frame was hard to stick to.
Enrollment is 324 students Pre-K – 3rd Grade. Will pick up more students after preschool screenings which are this week (August 23 – 25).
Start of school has been smooth.
The FCHS Mules were here on the first day to greet our students
Held North Side Boot Camp the first day to help orientate students to the school expectations.
Positive feedback from staff on our room and routine changes.
New play equipment installed. The FCHS Mules again came to the rescue. Mrs. Gardner and I along with Kenny, Gay, and Cameron were even pretty solid repair workers in a crunch. Still some work to be done.
Pre-K monitor update.
IAR update.
Invitation to attend our PTO Back-to-school event. Camp-out Reading Night on August 29th from 6:00 – 7:00 pm.
8.2 Center Street
We held our Sneak Peek Night for families on Thursday, August 10th and we had 129 families that were in attendance. We also opened up a 30 minute time-frame from 2:00 – 2:30 pm on the same day for our softball/baseball parents to be able to bring their student athlete to meet their teacher.
We have had a few new move-ins, and right now our enrollment sits at 300 students.
First week of school was a success. No major issues reported.
The new playground equipment has officially been installed, as well as the Jelly Bean Rubber Mulch. Students across all four grade levels are enjoying the new addition.
We held a Fall Sports Meeting for our parents/athletes on Tuesday, August 8th. Yvette went over rules and expectations across all athletic events, including some new rules for those being removed from a game. The parents/athletes then broke out into their sports to hear from the coaches any additional information about schedules, and upcoming events.
We held our Book Fair all last week, and we were open for our Sneak Peek Night. The Book Fair made a total of $3,006.81. Money that the School Library will be able to use for purchasing books from Scholastic was $1,173.88.
Have improved in IAR scores across every grade level except 6th grade ELA. It remained the same.
I would like to thank the Board for providing me with the opportunity to continue to grow as an administrator by allowing me to enroll in the Launching phase of the School Leader Network.
AGENDA #9 – Board Members Request/Report
AGENDA #10 – Closed Session to Discuss Information Regarding Appointment, Employment, Retirement or Dismissal of an Employee, Labor Relations, Collective Negotiations, Litigation, Public Office Vacancy and Student Discipline (5ILCS 120/2a)
10.1 A motion was made by member Heather Trent that the Board enter Closed Session at the hour of 6:52 P.M. The motion was seconded by member Jamie Jones, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
10.2 A motion was made by member Jason McCulley that the Board end the Closed Session at the hour of 7:14 P.M. The motion was seconded by member Jamie Jones and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
AGENDA #11 – Action Items
11.1 A motion was made by Jason McCulley to accept the resignation of Sheila Massie as Paraprofessional. The motion was seconded by member Brandon Berghaus, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
11.2 A motion was made by Erica Burris to accept the resignation of Ashleigh Ozment as Certified Teacher. The motion was seconded by member Jamie Jones, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
11.3 A motion was made by member Jamie Jones to hire Grace Pollard, Sadie Powell, Julie Hutson, and Ruth McMeen as long-term substitutes for the months of August and September. The motion was seconded by member Heather Trent, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
11.4 A motion was made by member Brandon Berghaus to hire Madison Lewis as Paraprofessional for the FY24 school year. The motion was seconded by member Erica Burris, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
11.5 A motion was made by member Amy Sager to hire Misty Douglas as Paraprofessional pending background screening and certification. The motion was seconded by member Erica Burris and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed.
11.6 No motion was made regarding Kim Hillyard’s retirement as it was omitted from the Board Notes by the secretary and not noticed during the meeting. The motion will be formally accepted at the September meeting.
AGENDA #12 – Informational Items – None
AGENDA #13 – Adjournment – A motion was made by member Jamie Jones that the meeting adjourn at 7:18 P.M. The motion was seconded by member Brandon Berghaus, and on a roll call vote the following members voted yea:
Amy Sager, Heather Trent, Jessica Oliver, Jamie Jones, Erica Burris, Brandon Berghaus, Jason McCulley
Members absent: None
The President declared the motion passed
https://docs.google.com/document/d/1FdznWvXIFP_9KUwPotawmoIsIRIsRYnx/edit
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