SE Illinois News

Village of Smithton Board of Trustees met July 2.

Here are the minutes provided by the board:

Mayor Michael Smallwood called the meeting to order at 7:00 pm. Everyone recited the Pledge of Allegiance. Trustees Charlie Rogers, Jim Elbe, Tim Hopkins, and Todd Reyling answered roll call. Trustee Jason Becherer arrived at 7:05. Also present were Clerk Annette Parker, Chief Jason Neff, Supervisor Dean Klein and Attorney Terry Bruckert. Trustee Jim Mourey was absent. George Liyeos was in attendance in the audience.

CLERK’S REPORT – A motion was made by Trustee Rogers which was seconded by Trustee Hopkins to approve the minutes from the Board Meeting held on June 18, 2024. Roll call was taken: Trustee Rogers, yes; Trustee Hopkins, yes; Trustee Elbe, yes; and Trustee Reyling, yes. The motion was carried.

TREASURER’S REPORT – No report.

GOOD OF THE VILLAGE –

CJ’s PUB & GRILL OUTSIDE MUSIC PERMIT REQUEST – No request.

POLICE CHIEF’S REPORT – Chief Neff reported that there were 112 calls for service for the month of June. They conducted 57 traffic stops which resulted in 2 warrant arrests and there were 2 ordinance violations issued.

VILLAGE ADMINISTRATOR’S REPORT –

ISSUED BUILDING PERMITS – There were 3 building permits issued since the last meeting.

VACANT PROPERTIES –

206 S. St. Johns – No update.

310 S. Smith – No update.

COMPREHENSIVE PLAN RESIDENT COMMITTEE – No update.

159 TURN LANE – Field work and preliminary design work has started.

DOUGLAS SEWER EXTENSION – No update.

MFT – Gonzalez is putting together the bid packet for oiling and chipping.

DRAINAGE – The Culvert on Hickory Street has been replaced and discussion has started on the culvert replacement on Knab Road.

SAFETY COMMITTEE – There will be a Safety Committee Meeting on July 3, 2024, at 10:00am if needed.

ZONING BOARD REPORT –

HYDAC PROPERTY – 7/26/24 (Fence) – A reminder letter will be sent to the property owners.

SUPERVISOR’S REPORT – Supervisor Klein reported that painting has been done at the grand stands and pavilion areas and work has been done on the dugouts at the Park.

ATTORNEY’S REPORT – Attorney Bruckert reported that he has attended hearings for solicitor violations.

Trustee Becherer made a motion which was seconded by Trustee Rogers to accept the Officer’s reports. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

COMMITTEE AS A WHOLE –

Mayor Smallwood reported on the Committee As a Whole meeting from June 25, 2024. The items will be discussed further under Committee Reports. Trustee Elbe made a motion which was seconded by Trustee Hopkins to approve the minutes from the Committee As a Whole meeting on June 25. Roll call was taken: Trustee Elbe, yes; Trustee Hopkins, yes; Trustee Becherer, yes; and Trustee Reyling, yes. The motion was carried.

FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER – CDs - No report.

STREET & UTILITY COMMITTEE – TRUSTEE ROGERS

No report.

POLICE COMMITTEE – TRUSTEE ELBE

TORNADO ALARM SYSTEM – No update.

PARK & CEMETERY COMMITTEE – TRUSTEE MOUREY

FIELD 5 – Trustee Elbe made a motion which was seconded by Trustee Reyling to approve Advanced Turf and Grounds for an amount not to exceed $22,000 for removing the sod and putting new dirt on Field 5 at the Park. The Village portion is $7300 and others contributing are SAA $5,000, Storm $2,500, Blue Jays $1,500, Mark Tampow $1,500 and Smithton School $4200. Roll call was taken: Trustee Elbe, yes; Trustee Reyling, yes; Trustee Becherer, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

PARK TRAIL – PHASE 2 DISCUSSION AND PLAN – No update.

BALLFIELD SAFETY NETTING – Applying for grants was mentioned to assist with funding for the safety netting. This will continued to be discussed.

BALLFIELD LIGHTS – Trustee Reyling stated that he feels there should be taller poles between fields 4 and 5. This will be discussed further at the Committee meeting.

ORDINANCE COMMITTEE – TRUSTEE HOPKINS – No report.

ANNEXATION & BUILDING COMMITTEE – TRUSTEE REYLING

BRIA BUILDING & PROPERTY FUTURE PLAN – The Mayor stated that the property has been shown by the realtor.

VILLAGE HALL ROOF – We are waiting to hear back from Taylor Roofing on when they will schedule the roof replacement.

MULTI USE TRAIL & MAIN STREET COMMITTEE – TRUSTEE ROGERS

PROPOSED TRAIL ROUTES – No update.

MAIN STREET IMPROVEMENTS – No update.

BILLS AND PAYROLL - Trustee Becherer made a motion which was seconded by Trustee Rogers to authorize Clerk Parker to pay the bills and payroll from June 8 through June 21. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

COMMUNICATIONS –No report.

UNFINISHED BUSINESS – Nothing to report.

NEW BUSINESS – Nothing to report.

EXECUTIVE SESSION –

Trustee Hopkins made a motion which was seconded by Trustee Reyling to enter into Executive Session - Section 2(c)(11). Roll call was taken: Trustee Hopkins, yes; Trustee Reyling, yes; Trustee Becherer, yes; Trustee Rogers, yes; and Trustee Elbe, yes. The motion was carried.

Trustee Rogers made a motion which was seconded by Trustee Elbe to suspend the regular order of business. Roll call was taken: Trustee Rogers, yes; Trustee Elbe, yes; Trustee Becherer, yes; Trustee Hopkins, yes; and Trustee Reyling, yes. The motion was carried.

Trustee Hopkins made a motion which was seconded by Trustee Reyling to adjourn Executive Session. Roll call was taken: Trustee Hopkins, yes; Trustee Reyling, yes; Trustee Becherer, yes; Trustee Rogers, yes; and Trustee Elbe, yes. The motion was carried.

Trustee Hopkins made a motion which was seconded by Trustee Reyling to go back into regular session. Roll call was taken: Trustee Hopkins, yes; Trustee Reyling, yes; Trustee Becherer, yes; Trustee Rogers, yes; and Trustee Elbe, yes. The motion was carried.

Trustee Rogers made a motion which was seconded by Trustee Elbe to adjourn the meeting. All Trustees were in favor. The motion was granted to adjourn at 7:54 pm.

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