Village of Smithton Committee of a Whole met Jan. 17.
Here are the minutes provided by the committee:
Mayor Mike Smallwood called the meeting to order at 7:30 pm. Everyone recited the Pledge of Allegiance. Trustees Jason Becherer, Charlie Rogers, Jim Elbe, Jim Hildreth, Jim Mourey, and Tim Hopkins answered roll call. Also present were Clerk Annette Parker, Engineer Scott Saeger, Chief Jason Neff, Supervisor Dean Klein, and Attorney Carmen Durso. Several members of the Smithton Commercial Club were guests in attendance.
CLERK’S REPORT – A motion was made by Trustee Becherer which was seconded by Trustee Rogers to approve the minutes from the Board Meeting held on January 3, 2023. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hildreth, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. The motion was carried.
TREASURER’S REPORT – The Board received a copy.
GOOD OF THE VILLAGE – The Smithton Commercial Club was in attendance to donate $10,000 to the Village for purchase of new Christmas light decorations for the streetlight poles along Main Street.
POLICE CHIEF’S REPORT – No report.
ENGINEER’S REPORT -
ISSUED BUILDING PERMITS – There was one building permit issued since the last meeting.
DCEO GRANT – VILLAGE HALL GENERATOR – Ameren will be replacing the gas service line to the meter once they receive a permit from IDOT.
WATER TOWER RESTORATION MAINTENANCE PLAN – Engineer Saeger requested a revised contract by tomorrow for Attorney Durso’s review.
304 EUGENIA PIPE REPLACEMENT – Engineer Saeger informed Supervisor Klein that he will be writing a work order for this job.
159 TURN LANE STU APPLICATION – No updates.
ENGINEERING ASSISTANT – No updates.
NORCOM 2000 – No updates.
SAFETY COMMITTEE – There will be a Safety Committee Meeting February 2, 2023, at 10:00am if needed.
ZONING BOARD REPORT –
FULFORD ANNEXATION - A motion was made by Trustee Becherer which was seconded by Trustee Mourey to reject the Annexation Agreement submitted by John Fulford and offer an Annexation Agreement to Mr. Fulford where the Village will supply one commercial water tap on and no sewer tap as well as no other conditions as stated in the submitted Annexation Agreement by Mr. Fulford. This would be contingent upon the Zoning Board’s recommendation after a zoning hearing to determine the zoning of this property. Roll call was taken: Trustee Becherer, yes; Trustee Mourey, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hildreth, yes; and Trustee Hopkins, yes. The motion was carried. Engineer Saeger was directed to notify Mr. Fulford.
SUPERVISORS REPORT – Supervisor Klein reported that work has started on the Park trail upgrades. Today the Public Works Department attended a Julie safety meeting.
ATTORNEY’S REPORT – No report.
Trustee Becherer made a motion which was seconded by Trustee Rogers to accept the Officer’s reports. All were in favor. The motion was carried.
COMMITTEE AS A WHOLE – Mayor Smallwood reported on the Committee As a Whole meeting from January 10. The items will be discussed further under Committee Reports. Trustee Becherer made a motion which was seconded by Trustee Rogers to approve the minutes from the Committee As a Whole meeting on January 10, 2023. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hildreth, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. The motion was carried.
FINANCE & INSURANCE COMMITTEE – TRUSTEE BECHERER
BUDGET – Trustee Becherer stated that there will be a draft of the budget by the next Committee as a Whole meeting.
CDs – Trustee Becherer made a motion which was seconded by Trustee Elbe to purchase 3 CDs from the 1st National Bank of Waterloo. The Final Plat CD for $85,694.49 for 17 months at 4.15%, Sewer CD for $121,709.64 for 17 months at 4.30%, and Water CD for $85,694.49. Roll call was taken: Trustee Becherer, yes; Trustee Elbe, yes; Trustee Rogers, yes; Trustee Hildreth, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. The motion was carried.
Trustee Becherer made a motion which was seconded by Trustee Elbe to purchase 3 CDs from Citizens Community Bank. The General CD for $114,259.27 for 24 months at 4%, Road & Bridge CD for $57,129.06 for 24 months at 4%, and Sewer CD for $85,694.49 at 4%. Roll call was taken: Trustee Becherer, yes; Trustee Elbe, yes; Trustee Rogers, yes; Trustee Hildreth, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. The motion was carried.
STREET & UTILITY COMMITTEE – TRUSTEE ROGERS
SOUTH MAIN PROPERTIES – No updates.
STREET DEPARTMENT UNIFORMS – We are still waiting for a few more uniform items.
POLICE COMMITTEE – TRUSTEE ELBE
HY-DAC PROPERTY – Attorney Durso reported that there is a trial set in April.
TORNADO ALARM SYSTEM – No updates.
Trustee Elbe made a motion which was seconded by Trustee Rogers to allow Chief Neff to attend the Southern Illinois Criminal Justice Summit to be held in March 1 & 2 in Effingham, not to exceed $500. Roll call was taken: Trustee Elbe, yes; Trustee Rogers, yes; Trustee Becherer, yes; Trustee Hildreth, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. The motion was carried.
PARK & CEMETERY COMMITTEE – TRUSTEE HILDRETH
Trustee Hopkins reported on the Park & Cemetery Committee.
BATTING CAGE LIGHTS – Trustee Hopkins stated that a pole was delivered yesterday and they will get lights to begin with the installation work.
TRAIL PHASE 1 – PARK TRAIL UPGRADES – No updates.
POCKET PARK – No updates.
FENCE REPAIR – We are looking into fencing and netting estimates.
ORDINANCE COMMITTEE – TRUSTEE MOUREY – No report.
ANNEXATION & BUILDING COMMITTEE – TRUSTEE HOPKINS
VILLAGE HALL SIGN –Mr. Sprengel will be bringing us a contract.
VILLAGE HALL GENERATOR – We are waiting on a permit from IDOT.
BILLS AND PAYROLL - Trustee Becherer made a motion which was seconded by Trustee Rogers to authorize Clerk Parker to pay the payroll from December 24, 2022 through January 6, 2023. Roll call was taken: Trustee Becherer, yes; Trustee Rogers, yes; Trustee Elbe, yes; Trustee Hildreth, yes; Trustee Mourey, yes; and Trustee Hopkins, yes. The motion was carried.
COMMUNICATIONS – Southwestern Illinois Council of Mayors meeting to be held on January 26. We received a thank you for the plant sent in memory of Frank Russell.
UNFINISHED BUSINESS – None.
NEW BUSINESS – None.
EXECUTIVE SESSION – None.
Trustee Rogers made a motion which was seconded by Trustee Elbe to adjourn. All Trustees were in favor. The motion was granted to adjourn at 7:59 pm.
https://smithton-village.com/wp-content/uploads/2023/02/Minutes-1-17-23.pdf
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