Frontier Community College Board of Trustees met September 19.
Here is the minutes provided by the Board:
Agenda #1 – “Call to Order & Roll Call” – In the absence of Chairman G. Andrew Fischer, Vice Chairman Brenda Culver called the meeting to order at 7:00 p.m. and directed the Secretary to call the roll.
Roll Call: The Secretary called the roll of members present and the following trustees answered to their names as called and were found to be present:
John D. Brooks, Gary Carter, Brenda K. Culver, Alan Henager, James Lane, Jan Ridgely. Also present was Madison Ferriera, student trustee. Trustees absent: G. Andrew Fischer. There being a quorum present, the Chair declared the Board of Trustees to be in open, public session for the transaction of business.
(Note: In accordance with Board of Trustees Policy No. 100.4, the student trustee shall have an advisory vote, to be recorded in the Board Minutes. The advisory vote may not be counted in declaring a motion to have passed or failed.)
Also present at this meeting, in addition to trustees:
Terry L. Bruce, Chief Executive Officer/Chief Operating Officer.
Jay Edgren, President of Frontier Community College
Matt Fowler, President of Wabash Valley College.
Ryan Gower, President of Lincoln Trail College.
Rodney Ranes, President of Olney Central College.
Roger Browning, Chief Finance Officer/Treasurer.
Tara Buerster, Director of Human Resources.
Jeff Cutchin, Chief Academic Officer.
Alex Cline, Director of Information & Communications Technology.
Renee Smith, Executive Assistant to CEO/Board Secretary.
Agenda #2 – “Disposition of Minutes” – Open meeting minutes as prepared for the regular meeting held Tuesday, August 15, 2017 were presented for disposition. Board Action to Approve Minutes: Trustee James Lane made a motion to approve minutes of the August 15, 2017 meeting as prepared. Trustee Jan Ridgely seconded the motion. The Chair asked trustees in favor of the motion to say “Aye” and those opposed to say “No.” The voice vote was taken and the Chair declared the “Ayes” have it and the motion carried.
Agenda #3 – “Budget Hearing” – The Chairman announced that the next agenda item for the Board of Trustees is a public hearing to receive comments on the fiscal year 2018 budget. The Chair asked for a motion that the Board recess its regular meeting and reconvene immediately following the budget hearing. Trustee James Lane made a motion that the Board recess its regular meeting and reconvene immediately following the budget hearing. Trustee Gary Carter seconded the motion. The Chair asked trustees in favor of the motion to say “Aye” and those opposed to say “No.” The voice vote was taken and the Chair declared the “Ayes” have it and the motion carried.
A. Motion to Convene Budget Hearing: Trustee James Lane made the following motion: “I move that Illinois Eastern Community College District 529, Counties of Richland, Clark, Clay, Crawford, Cumberland, Edwards, Hamilton, Jasper, Lawrence, Wabash, Wayne ajnd White now convene a budget hearing on this 19th day of September, 2017. The purpose of the budget hearing is to receive public comments on the FY2018 Budget of the District.” Trustee Al Henager seconded the motion. The Chair asked trustees in favor of the motion to say “Aye” and those opposed to say “No.” The voice vote was taken and the Chair declared the “Ayes” have it and the motion carried.
B. Hearing on FY2018 Budget: The Chairman declared that the Board is now in a hearing on the FY2018 budget and directed the Secretary to call the roll for Board attendance. The Secretary called the roll of members present and the following trustees answered to their names as called and were found to be present: John Brooks, Gary Carter, Brenda Culver, Al Henager, James Lane, Jan Ridgely. Also present was Madison Ferreira, student trustee. Trustees absent: Andrew Fischer. The Chair declared that a quorum was present and the budget hearing was open.
C. Public Oral Testimony: The Chairman asked if any member of the public wished to provide oral testimony on the FY2018 budget. There was no oral testimony presented.
D. Public Written Testimony: The Chairman asked if any member of the public wished to provide written testimony on the FY2018 budget. There was no written testimony presented.
E. Public Hearing Adjourned: The Chairman announced that all persons desiring to be heard have been given an opportunity to provide oral or written testimony with respect to the FY2018 community college district budget and asked for a motion to adjourn the hearing. Trustee James Lane made a motion that the public hearing be adjourned. Trustee Jan Ridgely seconded the motion and on a roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Gary Carter, Brenda Culver, Al Henager, James Lane, Jan Ridgely. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Andrew Fischer. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried and that the budget hearing was adjourned and the Board of Trustees was now in open, public session for the transaction of business, a quorum being present.
Agenda #4 – “Recognition of Visitors & Guests” –
#4-A. Visitors & Guests: Visitors & guests present were recognized, including several college staff members.
#4-B. IECEA Representative: None.
Agenda #5 – “Public Comment” – None
Agenda #6 – “Reports” –
#6-A. Report from Trustees: None.
#6-B. Report from Presidents: Electronic reports were presented from each of the colleges.
#6-C. Report from Cabinet: None.
Agenda #7 – “Policy First Readings (and Possible Approval)” – None
Agenda #8 – “Policy Second Readings” – None.
Agenda #9 – “Staff Recommendations for Approval” – The following staff recommendations were presented for approval.
#9-A. IECC 2017 Fact Book - Jeff Cutchin reviewed the IECC 2017 Fact Book containing basic information about the community college district. It was noted that this is the 12th annual Fact Book. The document was developed as an annual compilation of data about IECC and gathers information from various sources into one central document regarding students, enrollment history, degrees and certificates granted, financial aid received and distributed, and the district’s annual budgets and operation. The time period covered, in most cases, is FY17 which is from July 1, 2016 to June 30, 2017. The CEO recommended approval of the IECC 2017 Fact Book.
Board Action: Trustee John Brooks made a motion to approve the IECC 2017 Fact Book as recommended. Trustee Gary Carter seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Gary Carter, Brenda Culver, Al Henager, James Lane, Jan Ridgely. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Andrew Fischer. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#9-B. 2017 Annual Security Report – Jeff Cutchin reviewed the Annual Security Report. The report is an annual report that meets requirements recently approved under the Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The report contains crime information for the past three years, relevant policy statements, and training and educational programming related to campus safety and security, crime prevention, alcohol and drug use, and sexual misconduct. The CEO recommended approval of the 2017 Annual Security Report.
Board Action: Trustee Al Henager made a motion to approve the Annual Security Report as recommended. Trustee James Lane seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Gary Carter, Brenda Culver, Al Henager, James Lane, Jan Ridgely. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Andrew Fischer. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#9-C – “FY2017 Audit” – Mr. Browning reviewed the annual financial audit for fiscal year 2017, with comments by Trustees Gary Carter and John Brooks, members of the Audit Committee. The annual financial audit for the District accounts for the past fiscal year, as prepared by independent auditors CliftonLarsonAllen LLP. Except for the issue of recognizing state funding received on July 6, 2017 as income in FY2017, the District complied with generally accepted accounting principles and there were no material weaknesses identified on the District’s internal controls and compliance with Federal regulations. There were no findings or questioned costs. The CEO recommended adoption of the following resolution to accept the audit and authorize the staff to forward the audit to the Illinois Community College Board.
Whereas, 110 ILCS 805/3-22.1 of the Illinois Public Community College Act requires the conduct of an annual audit for Illinois Eastern Community College District 529,
Whereas, it is required that the Board of Trustees review and accept the annual audit.
Whereas, it is required that the audit be submitted to the Illinois Community College Board,
Therefore, So Be It Resolved, that the Board of Trustees of Illinois Eastern Community College District #529, accepts and approves the annual audit of the district as submitted by CliftonLarsonAllen LLP.
Further, Be It Resolved, that the Board of Trustees of Illinois Eastern Community College District 529 authorizes the Chief Executive Officer to submit the audit to the Illinois Community College Board.
Board Action: Trustee James Lane made a motion to adopt the foregoing resolution to approve the FY2017 annual financial audit and submit the audit to the Illinois Community College Board as recommended. Trustee Jan Ridgely seconded the motion and on a recorded roll call the following trustees voted yea: John Brooks, Gary Carter, Brenda Culver, Al Henager, James Lane, Jan Ridgely. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Andrew
Fischer. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#9-D. Certification of Chargeback - Mr. Browning reviewed the Illinois Community College Board Certification of Chargeback form for fiscal year 2018. The chargeback form is utilized to evaluate out-of-district, out-ofstate and international tuition; and to determine the chargeback reimbursement rate.
Tuition Rate – Out-of-District $268.41 per Semester Hour (No change)
Tuition Rate – Out-of-State $330.61 per Semester Hour (No change)
Tuition Rate – International $330.61 per Semester Hour (No change)
The Chargeback Reimbursement rate would be $115.61 as determined by the ICCB designated formula.
The CEO recommended approval of the Certification of Chargeback document that follows.
http://www.iecc.edu/files_user/DOBM/files/BoardBook_Oct2017.pdf
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