Six Mile Regional Library District Board of Trustees met May 9.
Here is the minutes provided by the Board:
Meeting start time delayed due to lack of a quorum
1. Call to Order
President Hutchings called the meeting to order at 7:57 p.m.
Members Present:
Mr. Chris Hutchings President
Ms. MaryJo Akeman Vice President
Ms. Mary Trimmer Secretary
Ms. Linda McDonnel Trustee
Mr. Marc Grifin Trustee
Members Absent:
Ms. Mary Whitehead Treasurer
Others Present:
MS. Tina Hubert Executive Director
Ms. Juliette Douglas Deputy Director
Mr. Tallin Curran IT & Facilities Manager
MS. Kari Fischer Administrative Assistant
Ms. Judy Griffin Family/ Friend of Trustee Griffin
Ms. Rhonda McDowel Family/ Friend of Trustee Griffin
Mr. Dan MCDowell Family/ Friend of Trustee Griffin
Ms. Sophia Griffin Family/ Friend of Trustee Griffin
Ms. Amy Griffin Family/ Friend of Trustee Griffin
Mr. Luke Griffin Family/ Friend of Trustee Griffin
2. Changes to the Agenda
Motion: Akeman Second: Trimmer
Approve the Agenda with Additions And Corrections.
Motion Carried.
3. Administer Oath of Office 75ILCS 16/30-40(a) for re-elected and newly elected board members
Secretary Trimmer administered oath of office to Marc Griffin and Chris Hutchings
4. Public Comments - None
5. Approval of Minutes
Motion: McDonnell Second: Akeman
Approve the Minutes of the April 11, 2017 Special Board Meeting As printed, Motion Carried.
Motion: McDonnel Second: Akeman
Approve the Minutes of the April 11, 2017 Regular board Meeting As printed, Motion Carried.
6. Financial
a. Approve Payment of Bills
Motion: McDonnell Second: Akeman
Approve the Invoices for Payment as Presented: April 2017 N The Amount Of $140,785.35.
Roll Call:
Ms. Akeman Yes
Ms. McDonnell Yes
Mr. Griffin Yes
Ms. Trimmer Yes
Mr. Hutchings Aye
Ms. Whitehead Absent
Motion carried
b. Approve Financial Statements
Motion: McDonnel Second: Akeman
Accept the Financial Statements For April 2017 As presented,
Roll Call:
Ms. Akeman Yes
Ms. McDonnell Yes
Mr. Griffin Yes
Ms. Trimmer Yes
Mr. Hutchings Aye
Ms. Whitehead Absent
Motion Carried.
7. Correspondence-Tabled
8. Director's Report-Tabled
- SMRLD annual budget prep will begin within the next month
9. Reports of Standing Committees
a. Personnel Committee (von Nida, McDonnell, Whitehead-Tabled
b. Book and Public Relations Committee (Isenburg, von Nida, McDonnell-Tabled
c. Buildings, Grounds, & Equipment Committee Akeman, Whitehead, Trimmer
i. Elevators - None
ii. Architect Errors and Omissions Costs Assessments
Motion: Trimmer Second: McDonnell
Enter Closed Session at 8:11 p.m. in accordance With 5ILCS 120/2(C)(11) Litigation. when the Public Body Finds that An action is Probable or Imminent in Which Case the Basis for the Finding Shall be Recorded and Entered into the Minutes of the Closed Session.
Roll Call:
Ms. Akeman Yes
Ms. McDonnell Yes
Mr. Griffin Yes
Ms. Trimmer Yes
Mr. Hutchings Aye
Ms. Whitehead Absent
Motion Carried.
Motion: McDonnell Second: Trimmer
Return to Open Session at 8:23 p.m.
Roll Call:
Ms. Akeman Yes
Ms. McDonnell Yes
Mr. Griffin Yes
Ms. Trimmer Yes
Mr. Hutchings Aye
Ms. Whitehead Absent
Motion Carried.
Motion: McDonnell Second: Griffin
Decline Settlement Offer due to Unacceptable Terms; Instruct Director Hubert To Request Different Terms.
Roll Call:
Ms. Akeman Yes
Ms. McDonnell Yes
Mr. Griffin Yes
Ms. Trimmer Yes
Mr. Hutchings Aye
Ms. Whitehead Absent
Motion Carried.
d. Finance Committee Akeman, von Nida, Isenburg, McDonnell-None
e. Planning & Development Committee (Trimmer, Isenburg, McDonnell, Akeman-None
10. Reports of Special Committees
a. Friends Group Committee Report: - Tabled
11. Unfinished Business
a. Library Facilities Consultant - Tabled
b. Process to Appoint Board Members
Motion: Akeman Second: Trimmer
Adopt Process to Appoint New Board Members when there is A Vacancy on the Board of Trustees and The Next election is More than 180 Days Away
Roll Call:
Ms. Akeman Yes
Ms. McDonnell Yes
Mr. Griffin Yes
Ms. Trimmer Yes
Mr. Hutchings Aye
Ms. Whitehead Absent
Motion Carried
12. New Business
a. Bylaws review-Tabled
13. Board Orientation
a. SMRLD sponsored trustee email addresses- Tabled
b. Trustee photos
Mr. Curran took headshot style photos of the board members to update smrld.org
c. Update Emergency Contact information
Updated emergency contact forms are to be submitted to Ms. Fischer when Completed
14. Adjournment
Motion: Griffin Second: Akeman
That the Meeting be Adjourned at 8:33 p.m.
Motion Carried.
http://smrld.org/wp-content/uploads/2012/01/May-9-2017-Regular-Board-Meeting-Minutes.pdf
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