White County Board met June 11.
Here is the minutes provided by the Board:
Chairman Dosher called the meeting to order at 9:00 a.m.
Clerk Dozier called the roll with McAnulty, Usery, Puckett, Trout and Dosher all present.
Mr. Trout led the Board in the Pledge of Allegiance.
Chairman Dosher asked the Board if they had received the minutes of the previous meeting and were there any additions, changes or deletions to those minutes. Mr. McAnulty made a motion to waive the reading of the minutes of the previous meeting and to approve the minutes of the previous meeting as proposed in writing. Motion seconded by Usery. Motion carried 4-0-1 on roll call vote with a Puckett abstaining.
Chairman Dosher asked the Board to approve the payment of all current bills. Mr. Usery made a motion to pay all current bills. Motion seconded by McAnulty. Motion passed 5-0 on roll call vote.
Mr. Brian Ray, County Engineer, stated that the 2007 Red Dump Truck was taken to Sternberg for repair and it cost over $18,000.00 which was one half of his maintenance budget. Mr. Ray stated that the first shipment of rural reference signs will be shipped so the County can inspect them prior to total production.
Mr. Ray stated that he had attended a meeting of the Delta Regional Authority and had picked up a pamphlet of a clinic that was being provided in Harrisburg on June 18-27, 2018 at the Harrisburg Middle School. This clinic will provide free medical, dental and optometry. The services are being provided by the Military. The clinics are open from 8 a.m. to 6 p.m. except on the 24th and the 27th in which they will be open from 8 a.m. to 1 p.m. Mr. Ray stated that the clinic last year had seen over 3,000 individuals and provided over a million dollars in medical services. Mr. Ray passed out fliers so the word could be spread to White County individuals.
Mr. Adam Allen, Director of the White County Ambulance Service, stated that the ambulance service had a net profit of over $14,092.00 for the month of May. He also informed the Board that he and one other EMT were currently enrolled in a Paramedic class. He stated that he would not be attending the evening Board meetings for the next year or year and a half. Mr. Allen stated if there was anything of great importance to the Board that he would either notify his committee or send a representative to the meeting.
Mr. Puckett stated that 9-1-1 did not have a meeting last month because there was nothing to report. Mrs. Irwin will be rescheduling that meeting.
Mrs. Sara Hon, TB secretary, submitted her report to the Board. She told them that it was a slow year and there was no active TB cases in White County. She stated one individual had a false positive but other than that it was a slow year, which is a good thing.
The Coroner submitted his report in writing.
Chairman Dosher stated that he had received a letter notifying him that Larry Fillingim had resigned as the Regional Superintendent of Education. He stated that the County Board Chairman would meet next week to appoint a successor. His resignation is effective June 30, 2018. Chairman Dosher stated that currently Beth Rister is running for the position on the Democratic Party ticket and she has no Republican opposition. She will be the most likely person to be nominated to fill the vacancy in the REO.
Chairman Dosher stated that he has received a card from the Hope Trust to save the dates of September 25th through the 27th for the 2018 Fall Client Conference to be held at the Embassy Suites in East Peoria, IL. Chairman Dosher stated that he and Mr. Trout were not going to be on the Board so some of the other members may want to consider going.
Mr. Don Hoffman, of Emling and Hoffman gave an overview of the County 2017 audit. Mr. Hoffman said that White County had net income over expenses of $342,000.00. He stated that the county’s total financial position had decreased from last year by $558,000.00. The County purchased over $475,000.00 in equipment which was the bulk of $558,000.00. Mr. Hoffman stated that he had found several weaknesses in accounting procedures. Mr. Hoffman stated that the first thing was that First Bank and Citizens National Bank have funds which are not collateralized. He stated that if a Bank were to go under only $250,000.00 is currently being federally insured and the County would lose all the rest of their funds. Mr. Hoffman stated that the Sheriff’s Department needs to make their deposits in a timely manner. He said their office is currently making deposits once a month and he would recommend once a week. Mr. Hoffman stated that checks they were writing were only being signed by one individuals rather than 2. Mr. Hoffman stated that the Sheriff’s department was currently depositing Sheriff’s fees into commissary and they have purchased several vehicles out of the commissary fund. Mr. Hoffman stated that those funds should be deposited in the general fund and the vehicle expense taken out of the general fund. The reserve in the commissary should be used for prisoner expenditures. Clerk Dozier stated that when she came to the meeting this morning that the General Fund was in the red by $1,053,000.00. We have investments of $826,000.00 and unrestricted funds of $700,000.00. We are reluctant to start cashing in CD’s. The real estate tax collection may help some but will not totally do away with the negative amount. Mr. Hoffman stated he would look into this and try to figure out something but he stated most counties have to do some short term borrowing. Mr. Dosher stated that the County has been very conservative and is reluctant to start borrowing monies to fund the everyday operations of the County.
Chairman Dosher stated that the next item on the agenda was to consider engaging Emling and Hoffman to conduct the 2018, 2019 and 2020 audit in the amount of $29,000.00 for the County Audit, $6,000.00 for the Circuit Clerk’s audit and an additional $5,000.00 if the County should receive over $750,000.00 of Federal funding for a total not to exceed $40,000.00. Mr. Trout stated that he thought the firm was doing a great job and he would make a motion to continue using their services. Motion seconded by McAnulty. Motion passed 5-0 on roll call vote.
For complete details, visit;
http://www.whitecounty-il.gov/Data/Sites/1/countyboard/06-11-2018-board-meeting.pdf
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